WCC HVAC Controls (Andover) Bid Book.pdf

Kenneth Jenkins, Westchester County Executive

General Requirements and Proposals Information for

Bidders

General and Special Clauses

Technical Specifications

HVAC CONTROLS (ANDOVER) MAINTENANCE

WESTCHESTER COMMUNITY COLLEGE

Contract No. WCC-27-756

Bid Opening: November 18, 2026 Copy No.

By Bidder (Please Print) For Official Use Only

Firm/Business Name:

Address:

WESTCHESTER COMMUNITY COLLEGE

PHYSICAL PLANT

CONTRACT NO. WCC-27-756

(WC DPW E Version 1/18)

SPECIAL NOTICE

County of Westchester New York

ADDENDA TO THE BID DOCUMENTS

Addenda to the Bid Documents will be published on the Empire State Purchasing Group website at (http://www.bidnetdirect.com/new-york) It is the responsibility of each potential bidder to check the website on a regular basis for further information relative to the bid documents including information relating to any and all addenda prior to submitting its bid. All Bidders are deemed to have reviewed and considered all addendums in their Bid.

SUBMISSION OF BIDS

Bidders should not submit the entire bid document with its bid submission.

Instead, each bidder is required to submit the full set of designated Proposal Pages.

The Proposal Pages are denoted by a border and are titled on the bottom as “Proposal Page ___”. The Proposal Pages must be accompanied by the “Bid Bond and Consent of Surety” (as set forth in the Proposal Pages) attached to the outside of the sealed bid. A Bid Bond is NOT required for contracts of $100,000 or less.

Failure to submit in this manner may cause the bid to be rejected.

The successful bidder will be required to furnish a Performance and Payment Bond.

(WCC 6/07)

SPECIAL NOTICE

County of Westchester

New York

PRE-BID SITE INSPECTION

A. Superseding the first paragraph of Article “Pre-Bid Site Inspection” of the Information for Bidders, bidders will be permitted to examine the work site only under escort by the County’s representative at 10:00 a.m. on Tuesday, November 4th at the Physical Plant Main Office, Westchester Community College

B. Bidders shall indicate their interest in the site examination by contacting Lamont Watson, Westchester Community College, Director of the Physical Plant at 914-606-6980.

C. All other portions of Article “Pre-Bid Site Inspection” of the Information for Bidders shall remain in full force and effect.

SPECIAL NOTICE

County of Westchester

New York

PROMPT EXECUTION AND RETURN OF CONTRACT

A. The successful bidder is required to return the completed contract to the County within ten (10) days of receipt of the execution copy of the contract. The contract must be signed, notarized and returned to the County with all insurance certificates, bonds and supporting documentation.

B. The County reserves all of its rights, including, but not limited to, proceeding against the bid bond, if the successful bidder fails to submit the complete package within the above time frame.

SPECIAL NOTICE

County of Westchester

New York

ULTRA LOW SULFUR DIESEL FUEL

A. Contractors and Subcontractors operating onroad and nonroad vehicles to perform

County work must power those vehicles with ultra low sulfur diesel fuel. Ultra low sulfur diesel fuel is any diesel fuel that has a sulfur content of no more than fifteen parts per million.

B. In addition, all onroad and nonroad diesel vehicles used to perform County work and equipped with a model year 2003 or older engine shall utilize the best available technology in accordance with the following schedule:

a) effective September 1, 2007 - 35% of all such motor vehicles used on this project;

b) effective September 1, 2008 - 65% of all such motor vehicles used on this project;

c) effective September 1, 2009 - 100% of all such motor vehicles used on this project.

C. All onroad and nonroad diesel vehicles to perform County work having a gross vehicle weight rating of more than 14,000 pounds shall utilize the best available technology or be equipped with an engine certified to the applicable 2007 United States Environmental

Protection Agency (“EPA”) standard for particulate matter as set forth in Section 86.007-

11 of Title 40 of the Code of Federal Regulations or to any subsequent EPA standard for such pollutant that is at least as stringent, in accordance with the following schedule:

a) by September 1, 2007 - 35% of all such motor vehicles;

b) by September 1, 2008 - 65% of all such motor vehicles;

c) by September 1, 2009 - 100% of all such motor vehicles

D. 1. Each and every Contractor and all subcontractors must keep individual logs setting forth the date of purchase, the name and address of the vendor and the quantity of low sulfur diesel fuel (15 ppm Sulfur Maximum) purchased.

2. Each and every Contractor and all subcontractors must complete the affidavit form and log on Forms Pages 9-10. These forms must be submitted at least monthly and with each payment request.

FOR FURTHER DETAILS SEE ARTICLE-56.ULTRA LOW SULFUR DIESEL FUEL

OF THE GENERAL CLAUSES ON PAGE 3.40.

SPECIAL NOTICE

County of Westchester

New York

QUALIFIED TRANSPORTATION FRINGE PROGRAM

Executive Order No. 7-2005 requires that contractors, concessionaires and vendors doing business with the County enroll in a Qualified Transportation Fringe Program as defined in §132(f)(1) of the IRS Tax Code for all contracts for goods or services of $100,000 or more in any twelve month period during the contract term if such contractor, concessionaire or vendor employs more than 25 individuals who utilize public transportation and/or pay for commuter parking at least 1 day per week regardless of whether those employees are engaged in work pursuant to the contract.

Bidders shall submit the signed statement on Proposal Page 34. Notwithstanding the above, a

Bidder may submit a Waiver Application on Proposal Page 35 to the President.

SPECIAL NOTICE

County of Westchester

New York

“REQUIRED DISCLOSURE OF RELATIONSHIPS TO COUNTY”

Bidders must complete the Required Disclosure of Relationships to County form:

The Required Disclosure of Relationships to County form is located on Proposal Pages 32-33.

Note: Be sure to sign the form. The form must be completed prior to the award of the contract.

SPECIAL NOTICE

County of Westchester

New York

CONTRACTOR DISCLOSURE STATEMENT

A. Bidders for the following Contracts must complete the Contractor Disclosure Statement:

Contract No.

WCC-27-756

B. The Contractor Disclosure Statement starts on Proposal Page 20. Be sure to answer all questions and sign the Oath on Proposal Page 26.

Note: The signature must be notarized.

C. Please denote by an X or the applicable submission. See Proposal Page 25.

Be sure to sign the “No Change Affidavit”, if applicable. The “No Change Affidavit” is located on the bottom on Proposal Page 20.

D. Failure to complete the Contractor Disclosure Statement may result in the rejection of your bid.

SPECIAL NOTICE

County of Westchester

New York

PROTECTION OF WATER RESOURCES & THE ENVIRONMENT

A. The Contractor shall comply with the County’s policies to protect water resources and the environment, and applicable stormwater management, water quality, erosion and sediment control laws, rules, regulations, permits, procedures and specifications. (see Section 3. General Clauses, Article 14).

B. In addition the Contractor shall complete and submit Proposal Page 20, STORMWATER

POLLUTION PREVENTION CERTIFICATION. As a condition for approval, Subcontractors shall also be required to complete and submit the STORMWATER POLLUTION PREVENTION

CERTIFICATION.

SPECIAL NOTICE

County of Westchester

New York

MINORITY PARTICIPATION POLICY

A. Delete Article “Minority Participation Policy” of the Information for Bidders and substitute with the text in the paragraphs under B.

B. The Contractor agrees to make documented “good faith efforts” to utilize at least 12% Minority

Business Enterprise(s) and at least 5% Women’s Business Enterprise(s) for the combined Federal and State Funded portion of this Contract. The established MBE/WBE-EEO goals shall be in conformance with NYS Executive Law, Article 15-A. Failure to attain these objectives or demonstrate positive good faith efforts to do so may lead to appropriate actions by the County (i.e.

loan/grant recipient).

Within ten working days of the award of a prime contract, the Contractor, shall submit to the County an MBE/WBE-EEO Utilization Plan with a detailed description of each of the subcontractor(s) services to be provided by the NYS Certified MBE/WBE as well as an estimated dollar amount of each subcontract. The MBE/WBE-EEO goals herein stated are the goals, which have been included in the County’s approved MBE/WBE Utilization Plan.

The County’s Minority Business Officer shall review and approve the Contractor’s Utilization Plan within ten working days after receipt of such plan if it clearly delineates methods to achieve the established MBE/WBE goals.

Failure of the Contractor to submit and receive approval from the County of the MBE/WBE

Utilization Plan prior to the first request for payment may result in the withholding of progress payment to the Contractor by the County. Such withholding of progress payments shall not relieve the Contractor of any requirements of the Contract including the completion of the work within the specified time, and any construction sequence requirement of the Contract.

Within thirty days of approval of the Contractor’s MBE/WBE Utilization Plan by the County, the

Contractor shall submit copies of the legally signed MBE/WBE subcontractor(s) and/or legally signed purchase orders to the County’s Minority Business Officer. These subcontractor(s) and/or purchase order(s) must include the following information:

Actual Dollar Amount

Job Description

Signature of Both Parties (Prime and MBE/WBE)

Date of Execution

SPECIAL NOTICE

County of Westchester

New York

MINORITY PARTICIPATION POLICY (Continued)

Note: Purchase order(s) must be accompanied by a copy of both sides of a legally signed and canceled check.

The Contractor is advised that failure to submit the referenced MBE/WBE support documentation within the time stipulated may be grounds for the withholding of progress payment by the County.

Such withholding of progress payments shall not relieve the Contractor of any requirements of the

Contract including the completion of the work within the specified time, and any construction sequence requirement of the Contract.

If an MBE/WBE supplier(s) is used for MBE/WBE goal crediting purposes, credit will be applied as follows:

For an MBE/WBE supplier(s) who is a manufacturer or manufacturer’s official representative warehousing such goods, 100 percent of the MBE/WBE objective may be credited.

But, for a non-manufacturer supplier, only 25 percent of the MBE/WBE objective may be credited.

Only a NYS Certified Minority/Women Business Enterprise may be utilized for MBE/WBE Program crediting purposes. The Contractor must ensure a firm proposed for MBE/WBE participation is NYS

Certified.

EQUAL EMPLOYMENT OPPORTUNITY

The Contractor agrees to take affirmative action to utilize at least 10 percent minority employees and at least 10 percent female employees in the workforce(s) associated with the

Construction Contract. The established EEO goals shall be attained in conformance with NYS

Executive Law, Article 15-A.

C. All other portions of the Information for Bidders shall remain in full force and effect.

NOTICE TO CONTRACTORS

County of Westchester New York

Sealed proposals for the following construction work:

CONTRACT NO: WCC-27-756 ADVERTISING: 10/23/2026

PRE-BID INSPECTIONS: 11/4/2026

HVAC CONTROLS (ANDOVER) MAINTENANCE

WESTCHESTER COMMUNITY COLLEGE

VALHALLA, NEW YORK

will be received by the Board of Acquisition and Contract in Room 528, Michaelian Office Building, 148 Martine Ave., White Plains, New York until 11:00 a.m., Wednesday, November 18, 2026, and immediately thereafter, the bids will be publicly opened and read aloud in Room 527 of the said building. The bid opening also will be made accessible to the public via the livestreaming service WebEx. The livestreaming of the bid opening via WebEx is in addition to and not in place of the publicly bid opening to be held in Room 527 of the Michaelian Office Building. For additional bidding information or questions call (914) 995-2274.

Instructions for livestreaming via WebEx. Attendees may join by computer browser at https://westchestergov.webex.com/meet/bac-bidopening or by phone 1-415-655-0001 US Toll or 1-844-621-3956 US Toll Free. The Access Code is 614 981 028.

The Bid Documents (General Requirements, Information for Bidders, Technical Specifications, Plans, etc. with Authorized Proposal Pages) MUST BE OBTAINED from the Empire State Purchasing Group website at the following web address:

http://www.bidnetdirect.com/new-york.

There is no cost to the bidder for this service. Bid documents will be available after 1:00 p.m. on the advertising date.

PLEASE TAKE NOTICE: IN ORDER TO SUBMIT A BID, BIDDERS MUST REGISTER AND DOWNLOAD THE BID DOCUMENTS FROM THE EMPIRE STATE PURCHASING GROUP WEBSITE AND MUST REGISTER USING THE NAME OF THE PERSON OR BUSINESS ENTITY THAT WILL BE SUBMITTING THE BID. IN ORDER TO ENSURE THAT COUNTY BID DOCUMENTS HAVE NOT BEEN ALTERED IN ANY WAY, THE COUNTY WILL NOT ACCEPT BIDS FROM PERSONS OR

BUSINESS ENTITIES THAT HAVE NOT FOLLOWED THIS REQUIREMENT.

Each bidder is required to submit the full set of authorized Proposal Pages and all bids over $100,000.00 must also be accompanied by the “Bid Bond and Consent of Surety” (as set forth in the Proposal Pages) attached to the outside of the sealed bid. Failure to submit in this manner may cause the bid to be rejected. The successful bidder, no matter the amount of its bid, will be required to furnish a Performance and Payment Bond with its signed contract.

To the full extent applicable, each bidder shall submit with its bid a separate sealed list that names each Subcontractor that the bidder will use to perform work on the contract and the agreed upon price to be paid to each for: (a) plumbing and gas fitting, (b) steam heating, hot water heating, ventilating and air conditioning apparatus and (c) electric wiring and standard illuminating fixtures and (d) general construction. The submission (Proposal Page 41) that contains the agreed upon price shall be acknowledged by both Contractor and Subcontractor. For purposes of this paragraph, the acknowledgment from the Subcontractor may contain the facsimile signature of an officer of the Subcontractor.

The Successful low bidder, before award of the contract, must obtain and provide to the County, from each of the above denoted Subcontractors, fully completed and signed Contract Disclosure Statement (Proposal Pages 24-32) and Required Disclosure of Relationships to County (Proposal Pages 33) forms.

The sealed lists of Subcontractors submitted by unsuccessful bidders shall be destroyed, unless you request that it be returned by checking the applicable box on Proposal Page 5.

The County of Westchester reserves the right to waive any informalities in the bids, or to reject any or all bids. No bidder may withdraw its bid within forty-five (45) days after the date of the bid opening.

https://westchestergov.webex.com/meet/bac-bidopening%20or%20by%20phone%201-415-655-0001 http://www.bidnetdirect.com/new-york

Pursuant to Chapter 308 of the Laws of the County of Westchester, it is the goal of the County to use its best efforts to encourage, promote, and increase the participation of business enterprises owned and controlled by persons of color or women - Minority Business Enterprise (MBE) and Women Business Enterprise (WBE).

REMINDER: All required licenses should be submitted with the Bid.

WESTCHESTER COMMUNITY COLLEGE

BY: DR. BELINDA S. MILES, PRESIDENT

CONTRACT NO. WCC-27-756 TC-1

TABLE OF CONTENTS

TC-1

03 TablContnts

SPECIAL NOTICE …………………………….………………………….. SN-1 to SN-8

ADVERTISEMENT - NOTICE TO CONTRACTORS ………………….. NC-1 to NC-2

TABLE OF CONTENTS …………………………….…………………….. TC-1 to TC-3

1 PROPOSAL FORMS …………………………….…………………….. 1 to 37

2 INFORMATION FOR BIDDERS …………………………….……… IB-1 to IB-25

3 GENERAL CLAUSES …………………………….…………………… GC-1 to GC-15

4 SPECIAL CLAUSES …………………………….…………………… SC-1 to SC-10

5. SAMPLE CONTRACT & PERFORMANCE & PAYMENT BOND

6. SCHEDULE OF HOURLY RATES AND SUPPLEMENTS………...

7. CONTRACT ITEM SPECIFICATIONS ……………………………..

1 PROPOSAL FORMS

1 BIDDER’S IDENTIFICATION …………………………………………….… Proposal - Page 1

2 PROPOSAL REQUIREMENTS ……………………………………………… Proposal - Pages 2-6

3 BID PAGE(S) …………………………………………………………………. Proposal Page 7

4 CONTRACTOR’S ACKNOWLEDGMENT ………………………………….. Proposal - Page 8 & 8A

5 CERTIFICATE OF AUTHORITY ………………………………………….… Proposal - Page 9 & 9A

6 BID BOND AND CONSENT OF SURETY ……………………………..…… Proposal - Page 10

7 AFFIRMATIVE ACTION PROGRAM REQUIREMENT …………………… Proposal Page 11

8 APPRENTICE TRAINING PROGRAM REQUIREMENT …………………… Proposal Page 12

9 M/WBE PROGRAM QUESTIONNAIRE …………………………………….. Proposal Page 13

10 PREVAILING WAGE RATES AND SUPPLEMENTS ……………………… Proposal Page 14

11 REQUIRED DISCLOSURE OF RELATIONSHIPS TO COUNTY ………… Proposal Page 15 & 16

12 STORMWATER POLUTION PREVENTION CERTIFICATION ……… Proposal Page 17

13 CONTRACTOR’S DISCLOSURE STATEMENT ………………………… Proposal Page 18 to 26

14 QUALIFIED TRANSPORTATION FRINGE PROGRAM…………………. Proposal Page 27 to 28

15 CRIMINAL DISCLOSURE BACKGROUND INFORMATION………………. Proposal Page 29 to 37

2 INFORMATION FOR BIDDERS

1 DESRCIPTION OF THE WORK ……………………….. ……………. IB-1

2 REQUIRED TIME FOR COMPLETION OF THE WORK ………………. IB-1

3 CONTRACT DRAWINGS ……………………………………………………. IB-1

4 ADDENDA AND INTERPRETATION ………………………………………. IB-2

5 VOIDED CLAUSES …….……………………………………………………... IB-2

6 ORGANIZATION OF SPECIFICATIONS …………………………………… IB-2

7 PRE-BID SITE INSPECTION ………………………………………………… IB-3

8 BID SECURITY …………….…………………………………………………. IB-3

9 PERFORMANCE BOND ……………………………………………………… IB-3 & IB-4

10 INDEMNIFICATION AGREEMENT………………………………………… IB-4

11 INSURANCE REQUIREMENTS……………………………………………… IB-4 thru IB-8

12 SCHEDULE OF HOURLY RATES AND SUPPLEMENTS ………………… IB-8

13 PREVAILING WAGE RATES AND SUPPLEMENTS …………………… … IB-9 & IB-10

14 CONTRACTOR’S REPORT OF EMPLOYMENT AND

WEEKLY-AFFIDAVIT ………… ……………………………………………. IB-10 thru IB-12

15 LAWS/REGULATIONS AND APPROPRIATIONS ………………………… IB-13

16 REFUSAL TO ANSWER QUESTIONS ……………………………………… IB-13 & IB-14

17 BID REQUIREMENTS ……………………………………………………….. IB-14 & IB-15

18 MISCELLANEOUS ADDITIONAL WORK …………………………………. IB-15

CONTRACT NO. WCC-27-756 TC-2

TC-2

03 TablContnts

19 CORRECTION OF ERRORS …………………………………………………. IB-16

20 SHOWN QUANTITIES ……………………………………………………….. IB-16

21 QUALIFICATION OF BIDDERS …………………………………………….. IB-16

22 INCREASE OR DECREASE OF QUANTITIES:

ELIMINATION OF ITEMS …………………………………………………… IB-16 & IB-17

23 PAYMENTS TO SUBCONTRACTORS AND

MATERIALMEN BY CONTRACTOR ………………………………………. IB-17

24 SAFETY AND HEALTH REGULATIONS …………………………………… IB-18

25 ACCIDENT PREVENTION & FIRST AID FACILIITES …………………… IB-18 & IB-19

26 FIRE PREVENTION AND CONTROL ………………………………………. IB-19

27 STATE AND LOCAL SALES TAX EXEMPTION…………………………… IB-19

28 APPRENTICES ……………………………………………………………….. IB-20

29 AFFIRMATIVE ACTION PROVISION……………………………………….. IB-20

30 AFFIRMATIVE ACTION PROGRAM REQUIREMENT…………………….. IB-20

31 AUTHORITY TO DO BUSINESS IN NEW YORK …………………………... IB-20

32 MINORITY PARTICIPATION POLICY ……………………………………… IB-20 to IB-21

33 SEXUAL HARASSMENT POLICY …………………………………………… IB-22

34 SMOKE-FREE WORKPLACE POLICY ……………………………………… IB-22

35 QUALIFIED TRANSPORTATION FRINGE (QTF) PROGRAM …………… IB-23

36 DISCLOSURE OF RELATIONSHIP TO COUNTY …………………………. IB-23

37 CRIMINAL DISCLOSURE BACKGROUND INFORMATION……………… IB-23 thru IB-25

3 GENERAL CLAUSES

ART. 1 MATERIAL AND WORKMANSHIP ………………………………….... GC-1

ART. 2 DEFINITIONS ………………….………………………………………... GC-1 & GC-2

ART. 3 OVERLAPPING WORK …………………………………………………. GC-2 & GC-3

ART. 4 PROPER METHOD OF WORK AND PROPER MATERIALS………… GC-3

ART. 5 CONTROL OF AREA………………………………………………… …. GC-3

ART. 6 PERMITS, FEES, ETC. …………………………………………………… GC-3 & GC-4

ART. 7 INSPECTION……………………………………………………….… ….. GC-4

ART. 8 UNACCEPTABLE CONTRACT WORK………………………………… GC-4

ART. 9 PROTECTION OF UTILITIES AND STRUCTURES……………….. …. GC-5

ART. 10 SANITARY REGULATIONS ………………………………………... GC-5

ART. 11 CLEANING UP …………………………………………………………… GC-5

ART. 12 PREVENTION OF DUST HAZARD……………………………………… GC-5

ART. 13 REPRESENTATIVE ALWAYS PRESENT……………………………… GC-5

ART. 14 PROTECTION OF WORK UNTIL COMPLETION ……………………... GC-6

ART. 15 REMOVAL OF TEMPORARY STRUCTURES AND

CLEANING UP……………………………………………………………. GC-6

ART. 16 DAMAGE DUE TO CONTRACTOR’S OPERATIONS ………………… GC-6

ART. 17 PROPERTY DAMAGE …………………………………………………… GC-6

ART. 18 CLAIMS FOR DAMAGES ………………………………………………. GC-7

ART. 19 EQUIVALENT QUALITY ………………………………………………. GC-7

ART. 20 EXTRA WORK: INCREASED COMPENSATION/DECREASED

WORK: CREDIT TO THE OWNER …………………………………….. GC-7 & GC-8

ART. 21 DISPUTED WORK-NOTICE OF CLAIMS FOR DAMAGES ………….. GC-9

ART. 22 CONTRACTOR’S SUBCONTRACT and MATERIAL LISTS ………… GC-9

ART. 23 SUBCONTRACTING …………………………………………………….. GC-10

ART. 24 ASSIGNMENT OF CONTRACT ………………………………………… GC-10

ART. 25 CONTRACTOR’S OFFICE … …………………………….……… GC-11

ART. 26 PARKING PRIVILEGES ………………………………………………… GC-11

ART. 27 CODES, LAWS AND REGULATIONS…………………………………. GC-11

CONTRACT NO. WCC-27-756 TC-3

TC-3

03 TablContnts

ART. 28 SERVICES FURNISHED BY THE COUNTY…………………………… GC-11

ART. 29 MONTHLY CONTRACTOR’S CERTIFICATE ………………………GC-11 to GC-13

ART. 30 MISCELLANEOUS ADDITIONAL WORK …………………………… GC-14

ART. 31 INDENTIFICATION BADGES, SECURITY REGULATIONS,

FINGERPRINTING ……………………………………………………… GC-14 & GC-15

4 SPECIAL CLAUSES

1 START AND TERM OF THE CONTRACT …………………………………... SC-1

2 HOURS OF WORK …………………………………………………………….. SC-1

3 SPECIAL QUALIFICATION REQUIREMENTS

AND COMPETENCY OF BIDDERS………………………………………….. SC-1 & SC-2

4 CLAUSES NOT APPLICABLE ………………………………………………… SC-2

5 SUBSTITUTION FOR WORD EQUIPMENT LIABILITY …………………… SC-2

6 EQUIPMENT LIABILITY …………………………………………………….. SC-2

7 PRE-BID SITE INSPECTION ………………………………………………….. SC-3

8 PREPARATION OF PROPOSALS …………………………………………….. SC-3 &4

9 PRICING OF THE CONTRACT WORK ……………………………………… SC-4

10 PAYMENTS FOR WORK PERFORMED ……………………………………... SC-4

11 CONTRACTOR'S PERSONNEL ……………………………………………….. SC-5

12 REQUIRED WORK SCHEDULES ……………………………………………... SC-5

13 CLARIFICATION OF CONTRACT WORK REQUIREMENTS ……………… SC-5&6

14 CONTRACTOR'S DAILY WORK REPORT FORMS & LOGS……………… SC-6

15 GUARANTEE OF WORK ……………………………………………………… SC-6

16 USE OF THE CONTRACTOR'S SERVICES………………………………….. SC-7

17 THE CONTRACTOR’S RESPONSIBILITY …………………………………. SC-7

18 COOPERATION WITH FACILITY OPERATORS …………………………... SC-7

19 SERVICES TO BE FURNISHED BY THE COUNTY ……………………….. SC-8

20 SAMPLE CONTRACT & PERFORMANCE & PAYMENT BOND………… SC-8

21 MONTHLY REPORTING REQUIREMENTS ……………………………….. SC-8

5. SAMPLE CONTRACT & PERFORMANCE & PAYMENT BOND

6. SCHEDULE OF HOURLY RATES AND SUPPLEMENTS

7. TECHNICAL SPECIFICATIONS

PROPOSAL PAGE i

Kenneth Jenkins, Westchester County Executive

PROPOSAL PAGES

HVAC CONTROLS (ANDOVER)

MAINTENENANCE

WESTCHESTER COMMUNITY COLLEGE

Contract No. WCC-27-756

Bid Opening: November 18, 2026

By Bidder (Please Print) For Official Use Only Firm/Business Name:

Address:

WESTCHESTER COMMUNITY COLLEGE

Physical Plant

Submit all proposal pages in this section, including all executed and unexecuted pages and fasten at the upper left hand corner.

BIDDER’S IDENTIFICATION

DO NOT REMOVE THE PROPOSAL SHEETS FROM THE SPECIFICATIONS

To the President of Westchester Community College, Westchester County, New York, acting for the party of the first part.

Proposal made by …………………………………………………………………… as party of the second part.

Whose business address is …………………………………………………………………..

Whose telephone number is …………………………………………………………………….

Whose Federal ID number is ………………………………………………………………………

Is bidder an individual, a partnership or a corporation?……………………………………………………………………..

If a partnership or corporation, give names of all partners or officers with their titles ……………………………………………………………………...

If operating under a trade name or as partners, has the required Certificate been filed with a County Clerk in accordance with the General Business law, Section 130? YES [ ] NO [ ] If the answer is NO, Certificate must be filed before the Contract can be executed.

NOTE: The bid must be submitted using the Contractor’s legal name, not just the “doing business as” (i.e. DBA) name.

COMPLETE THIS FORM USING BLACK INK ONLY

Proposal - Page 1

PROPOSAL REQUIREMENTS

1. The undersigned, the bidder, does hereby declare that it has carefully read the contract specifications and has carefully studied the relevant plans, profiles and other drawings (as defined in Article 2 of the General Clauses) relating to the contract work, and has inspected the site(s) of the work.

2. The undersigned does hereby declare that it is the only one interested in its indicated bid;

that the bid is in all respects without fraud or reservations; and that no official of the County or of the participating municipalities (if any), or any person in the employ of the County of participating municipalities (if any) is directly interested in the contract bid or in the supplies, equipment or works to which it relates, or in any part of the profits resulting there-from.

3. The undersigned does hereby offer and agree to furnish all materials, to fully and faithfully construct, perform and execute all work under the contract in accordance with the plans, profiles, other drawings and specifications relating thereto, and to furnish all labor, tools, implements, machinery, forms, transportation and materials necessary and proper for said purpose at the following indicated lump sum price for the total work and/or the following indicated unit prices for the various items of the work.

4. The undersigned does hereby declare that the indicated price(s) cover all expenses of every kind incidental to the completion of the contract work, including all claims affecting the work, labor and materials, which may arise through any cause whatsoever, excepting as provided for in Article 39 of the General Clauses, “Disputed Work”.

5. The undersigned does hereby accept the provision that no claim(s) for loss of profits anticipated by the undersigned will be honored by the County in the event that the quantities of contract work actually performed by the undersigned are less than the approximate quantities indicated in the specifications.

6. The undersigned does hereby agree that it will execute a Contract containing all the terms, conditions, provisions and covenants necessary to complete the work, according to the appropriate plans and specifications, within ten working days after receipt by the undersigned of the contract from the County, and that if it fails to execute said Contract within said period of time the County may rescind the contract award and may retain as liquidated damages and not as a penalty, any amounts submitted as the bid security accompanying the undersigned’s proposal, and/or demand from the Bidder’s Surety Company that executed the required Bid Bond and consent of Surety to pay to the County the difference between the amount bid and the amount for which such contract is thereafter awarded, together with the cost to the County of reletting said contract up to the maximum aggregate amount of 10% of the amount bid. A sample contract is attached to the Bid at the end of Special Clauses, Article 20.

Proposal - Page 2

PROPOSAL REQUIREMENTS (Cont’d)

7. The undersigned does hereby agree to commence the work encompassed under the contract within ten days after notification in writing from the President of Westchester Community College or his authorized designee, unless a definite earlier or later start has been specified, and will complete the work fully and in every respect on or before the specified completion date; and further agrees that the County has the right to employ such combination of labor, equipment and materials as may be required for the proper completion of the contract work and to deduct all costs from such monies as may be due the undersigned, in the event the contract work is not completed by the specified completion date.

8. The undersigned does hereby agree to comply with all relevant provisions of the Labor Laws of the State of New York, and agrees to adhere to the provisions relating to the 8-hour day and the 5-day week, the payments of minimum rates for labor and the latest laws relative to payments for wages for labor on public contracts.

9. The undersigned does hereby agree to insure all persons connected with the contract work against accident, at its own expense, as prescribed by the Workmen's Compensation Law of the State of New York; and that it will be responsible for payments by itself, its subcontractors and vendors of all taxes applicable to the work, and all other payments as may be required by various laws and rules and regulations of the Federal Government, the State of New York and its political subdivisions and agencies, such payments including but not limited to the following:

a. Federal Social Security Taxes on employee’s wages.

b. Applicable Federal Excise Taxes.

c. New York state Unemployment Insurance and Disability Payments, based on employee’s wages.

10. The undersigned does hereby agree to accept their indicated lump sum price for the total work and/or as their indicated unit prices for the various items of the work as the sole basis in the determination of the value of addition to, or deletions from the specified scope of the contract work.

Proposal - Page 3

11. ADDENDUM RECEIPT - CONTRACT NO. ____________________

(The undersigned shall fill in contract number above, and the required information below.)

The undersigned does hereby acknowledge receipt of the below listed addenda to the contract specifications:

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

12. All bidders shall properly execute and submit with their bid the following proposal sheets: 1, 4, 6, all proposal pages numbered 7A, 7B, 8, 8A, 9, 9A, 10, 11, 12, 13, 14, 15, 16, 17, 20-26, 27, 28 and 29-37, if applicable. Proposal Page 10 must be completed by a surety company and submitted with the bid if a performance bond is required in accordance with the “Notice to Bidders”.

Proposal - Page 4

13. NONCOLLUSIVE BIDDING CERTIFICATION

Made pursuant to Section 103-d of the General Municipal Law of the State of New York, as amended by the Laws of 1966.

"a. By submission of this bid, each Bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

b. A bid shall not be considered for award nor shall any award be made where a. (1),

(2) and (3), above, have not been complied with, provided, however, that, if any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where a. (1), (2) and (3) above, have not been complied with, the bid shall not be considered for award, nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made or his designee, determines that such disclosure was not made for the purpose f restricting Competition”.

14. The undersigned and each person signing in behalf of the undersigned hereby executes the foregoing Affirmative Action Questionnaire, Proposal, Addendum, Receipt and Non- Collusive Bidding Certification.

Proposal - Page 5

15. The undersigned and each person signing on behalf of the undersigned hereby certifies that the person, firm or corporation submitting this proposal as the bidder had not been found guilty of a willful violation of the New York State Labor Law for failure to pay prevailing wages and supplements, as those terms are defined by the New York State Labor Law, within the twelve (12) months immediately preceding the submission of this bid.

Dated , 20 Legal Name of Person, Firm or Corporation

(Seal of Corporation) __________________________________ Business Address of Person, Firm or

Corporation

By _____________ Signature Title

Proposal - Page 6

GROSS SUM OF TOTAL BID AMOUNT CONTRACT NO. WCC-27-756

BID

ITEM UNITS

EST.

QTY. DESCRIPTION

UNIT BID PRICE AMOUNT BID

DOLLARS CENTS DOLLARS CENTS

1 Lump

Sum

1 Lump Sum total of all ITEMIZED BIDS from Proposal Page 7.1 for Westchester

Community College Andover Maintenance Services, complete as specified herein.

In Figures:

In Figures:

In words:

2 Lump

Sum

1 Necessary for miscellaneous additional work per Article “Miscellaneous

Additional Work (Item W-800)” of the

Information for Bidders, as directed by the County

In Figures:

$ 60,000 00

In Figures:

$ 60,000 00

In words: Sixty Thousand Dollars

Total Sum of amount bid for “Base Bid”, (Items 1 and 2) written in words:

TOTAL BID

written in figures

DOLLARS

CENTS

CONTRACTOR:

ADDRESS:

BY:

Signature/Title

7.2

CONTRACTOR'S ACKNOWLEDGMENT

(If Corporation)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER ) ss.:

On this day of , 20 , before me personally came to me known and known to be the of , the of , the corporation described herein and which (Title) executed the within instrument, who being by me duly sworn, did depose and say that he, the said resides at and that he is the of the said corporation and knows the corporate seal of the said corporation; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order.

Notary Public

CONTRACTOR'S ACKNOWLEDGMENT

(If Individual)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER) ss.:

On this day of , 20 , before me personally came to me known and known to me to be the same person described herein and who executed the within instrument and he duly acknowledged to me that he executed the same for the purpose herein mentioned and, if operating under any trade name, that the certificate required by the New York State General Business Law, Section 130, has been filed with the County Clerk of the County of Westchester.

Notary Public

CONTRACTOR'S ACKNOWLEDGMENT

(If Co-Partnership)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER) ss.:

On this day of , 20 , before me personally came to me known and known to me to be a member of the firm of and the person described herein, and who executed the within instrument in behalf of said firm and he duly acknowledged to me that he executed the same in behalf of, and as the act of the said firm for the purposes herein mentioned and that the certificate required by the New York State General Business Law, Section 130, has been filed with the County Clerk of the County of Westchester.

Notary Public

Proposal Page P-8

CONTRACTOR'S ACKNOWLEDGMENT

(If Corporation/Sole Officer)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER ) ss.:

On this day of , 20 , before me personally came (Name) to me known and known to be the of , (Title)

(Name of

, the corporation described herein and which executed the within instrument, who being by me duly sworn, did depose and say that he/she resides at and that he/she signed the within instrument, on behalf of said corporation, in his/her capacity as the ___________________________________ (Title) and sole officer and director of said corporation and that he/she owns all the issued and outstanding capital of stock of said corporation.

Notary Public

Proposal Page 8A

CERTIFICATE OF AUTHORITY

(If Corporation)

I, (Officer other than officer executing proposal documents) certify that I am the of the (Title)

(the "Contractor"), a corporation, (Name of Contractor) duly organized and in good standing under the named in the foregoing agreement; that (Law under which organized, e.g. the New York Business Corporation Law) who signed the said agreement on (Person executing proposal documents) behalf of the Contractor, was, at the time of execution, of the (Title of such person) Contractor; that the said agreement was duly signed for and in behalf of said Contractor by authority of its Board of Directors, thereunto duly organized, and that such authority is in full force and effect at the date hereof.

(Signature) (Corporate Seal)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER ) ss.:

On this day of , 20 , before me personally came to me known, and known to me to be the of (Title) (Name of Contractor) the corporation described herein and which executed the above certificate, who being by me duly sworn did depose and say that he, the said resides at

(Title) and that he/she is of said corporation and knows the

(Title) corporate seal of the said corporation; that the seal affixed to the above certificate is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order.

Notary Public

Proposal - Page 9

CERTIFICATE OF AUTHORITY

(If Co-Partnership)

I, (Partner other than Partner signing Contract) certify that I am the of the (Title)

(the "Partnership"), a Partnership, (Name of Partnership) duly organized under Articles of Partnership, named in the foregoing agreement; that who signed the said agreement on (Person executing agreement) of the Partnership was, at the time of execution of the Agreement, a partner of said Partnership; that said Contract (Title of such person) was duly signed for and in behalf of said Partnership and as the act of said firm for the purposes herein mentioned.

(Signature) (Corporate Seal)

STATE OF NEW YORK )

COUNTY OF WESTCHESTER ) ss.:

On this day of , 20 , before me personally came to me known, and known to me to be the of (Title) the Partner described herein and who executed the above certificate, who being by me duly sworn, did depose and say that he/she resides at and that he/she is Partner of said Partnership; that he/she duly authorized to execute said certificate on behalf of said Partnership, and that he/she signed his/her name thereto pursuant to such authority.

Notary Public

Proposal - Page 9A

BID BOND AND CONSENT OF SURETY

Issued to:

(Name of Bidder)

(hereinafter the "Bidder"), for Contract No. _________________ (hereinafter the "Contract") In consideration of the premises and of ONE DOLLAR, paid in hand to it by the County of Westchester ("County"), the receipt of which is hereby acknowledged, the undersigned Surety, its successors and assigns ("Surety") consents and agrees as follows:

(i) If the Contract for which the preceding estimate and proposal is made, is awarded to the Bidder by the County, the Surety will become bound as Surety and guarantor for the faithful performance of the Contract and shall execute and deliver a Performance Bond, in a form acceptable to the County, in the amount equal to 30% of the total contract amount, and in a form approved by the County Attorney. The Bond Underwriter or Surety must appear on the U.S.

Treasury's listing of approved sureties (Department Circular 570) and all Sureties must be licensed to transact business in New York as a surety company; and

(ii) If the Bidder shall, upon award of the Contract to the Bidder, fail or refuse to execute the Contract and furnish the necessary bonds and insurance certificates, the Surety shall, on demand by the County, pay to the County the difference between the amount bid and the amount for which such contract is thereafter awarded, together with the cost to the County of reletting said Contract, up to the maximum aggregate amount of 10% of the amount bid.

The Surety, for value received, the receipt of which is hereby acknowledged by the Surety, hereby stipulates and agrees that the obligation of the Surety and of its bond shall be in no way impaired, affected or discharged by an extension of time, mutually agreed to by the County and the Bidder, within which the County may award said Contract, and the Surety hereby waives notice of any such extension.

IN WITNESS WHEREOF, the Surety has set its hand and seal and caused these presents to be signed by its duly authorized officers this day of , 20 .

(Name of Surety)

By (PLEASE AFFIX SEAL)

(Title) ______________________

Note: Attach necessary Power of Attorney, Notarial Acknowledgment of Signature, and Surety's Financial Statement.

Proposal - Page 10

AFFIRMATIVE ACTION PROGRAM REQUIREMENT

Affirmative Action Program

An approved Affirmative Action Plan shall be required in all contracts for public work where the awarded contract amount exceeds $50,000.00 and more than fourteen (14) persons are employed by the Contractor or Subcontractor(s).

Does the Contractor and/or Subcontractor(s) participate in an approved Affirmative Action Program? Yes No

If Contractor Yes, give name of Program: ______________________________________ If Subcontractor(s) Yes, give name of Program:

If No, how many employees will the Contractor and/or Subcontractor(s) employ on this project?

An approved Affirmative Action Program shall mean a plan approved or adopted by Westchester County including, but not limited to, the Home-Town Plan, the Recruitment Training Program, or any other program approved or meeting the requirements of the State or Federal government.

The Monthly Employment Utilization Report (Proposal Page 13), shall be filled out by the Contractor and/or subcontractor(s) who are required to have an Affirmative Action Program, prior to the start of the work.

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APPRENTICESHIP TRAINING PROGRAM REQUIREMENT

Apprenticeship Training Program

An approved Apprenticeship Training Program shall be required in all contracts for public work where the awarded contract amount exceeds $50,000.00 and more than fourteen (14) persons are employed by the Contractor or Subcontractor(s).

Will the Contractor utilize apprentices for this Contract? Yes No

If Contractor Yes, do the apprentices participate in an approved Apprenticeship Training Program? Yes No

If Contractor YES, give the name of Program:______________________________________________________________________

Will the Subcontractor(s) utilize apprentices for this Contract? Yes No

If Subcontractor(s) Yes, do the apprentices participate in an approved Apprenticeship Training Program? Yes No If Subcontractor(s) Yes, give the name of Program__________________________________

AN APPROVED APPRENTICESHIP TRAINING PROGRAM SHALL MEAN A NEW YORK

STATE REGISTERED APPRENTICESHIP TRAINING PROGRAM AS DEFINED UNDER

THE NEW YORK STATE LABOR LAW.

Proposal - Page 12

MINORITY/WOMAN BUSINESS ENTERPRISE PROGRAM QUESTIONNAIRE

Note: completion of this form is requested to compile statistical data. The awarded bidder must complete

Schedule A (this same form) as part of the executed agreement.

As part of the County's program to encourage the meaningful and significant participation of business enterprises owned and controlled by persons of color or women in County contracts, and in furtherance of Local Law No.27-1997 we request that you answer the questions listed below.

The term persons of color means a United States citizen or permanent resident alien who is and can demonstrate membership of one of the following groups: (a) Black persons having origins in any of the Black African racial groups, (b) Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central or South America descent of either Indian or Hispanic origin regardless of race, (c) Native American or Alaskan native persons having origins in any of the original peoples of North American, or (d) Asian or Pacific Islander persons having origins in any of the Far East countries, South East Asia, the Indian sub-continent or the Pacific Islands.

An enterprise owned and controlled by persons of color or women means a business enterprise including a sole proprietorship, limited liability partnership, partnership, limited liability corporation or corporation that is (a) at least 51% owned by one or more persons of color or women, (b) an enterprise in which such ownership by persons of color or women is real, substantial and continuing, (c) an enterprise in which such ownership interest by persons of color or women has and exercises the authority to control and operate, independently, the day-to-day business decisions of the enterprise, and (d) an enterprise authorized to do business in this state which is independently owned and operated.

In addition, a business enterprise owned and controlled by persons of color or women shall be deemed to include any business enterprise certified as an MBE pursuant to Article 15-a of the New York State Executive Law and implementing regulations, 9 NYCRR subtitle N Part 540 et seq., or as a small disadvantaged business concern pursuant to the Small Business Act, 15 S.C. 631 et seq., and the relevant provisions of the Code of Federal Regulations as amended.

1. Are you a business enterprise which is owned and controlled by persons of color or women in the accordance with the standards listed above?

_____ No _____ Yes (as a business owned and controlled by persons of color) _____ Yes (as a business owned and controlled by women)

2. Are you certified with the State of New York as a minority business enterprise (“MBE”) or a women business enterprise (“WBE”)?

_____ No _____ Yes (as a MBE) _____ Yes (as a WBE) If yes, official documentation of such certification must be attached hereto.

3. If you are a business owned and controlled by persons of color, please specify the minority classifications which apply:________________________________________________________

4. If you certified with the State of New York as an MBE, please specify the minority classifications which apply:____________________________________________________________________

5. Are you certified with the Federal Government as a small disadvantaged business concern?

_____ No _____ Yes

6. Name of business enterprise: ______________________________________________ Address of business enterprise: ______________________________________________

By (print name/title): ______________________________________________

Signature: ______________________________________________ Proposal – Page 13

PREVAILING WAGE RATES AND SUPPLEMENTS

Compliance with the New York State Construction (Article 1, Section 17) and the New York State Labor Law (Section 220)

Is your firm in full compliance with the New York State Labor Law?

(Please check one) Yes No _________

Are the wage supplements paid into a Federally approved program?

Yes No ________

If Yes, please indicate which program:

If No, please indicate how the supplements are being paid:

YES, I have read and understand the terms of this Contract and the laws of this Agreement:

Date: ____________________ Signature

Date: ____________________ Notary

Proposal - Page 14

REQUIRED DISCLOSURE OF RELATIONSHIPS TO COUNTY

(Prior to execution of a contract by the County, a potential County contractor must complete, sign and return this form to the County)

Contract Name and/or ID No.:

(To be filled in by County) Name of Contractor:

(To be filled in by Contractor)

A.) Related Employees:

1. Are any of the employees that you will use to carry out this contract with Westchester County also an officer or employee of the County, or the spouse, or the child or dependent of such County officer or employee?

Yes ______ No ______

If yes, please provide details:________________________________________________

B.) Related Owners:

1. If you are the owner of the Contractor, are you or your spouse, an officer or employee of the County?

Yes ______ No ______

If yes, please provide details:________________________________________________

To answer the following question, the following definition of the word “interest” shall be used:

Interest means a direct or indirect pecuniary or material benefit accruing to a county officer or employee, his or her spouse, child or dependent, whether as the result of a contract with the county or otherwise. For the purpose of this chapter, a county officer or employee shall be deemed to have an "interest" in the contract of:

i. His/her spouse, children and dependents, except a contract of employment with the county;

ii. A firm, partnership or association of which such officer or employee is a member or employee;

iii. A corporation of which such officer or employee is an officer, director or employee;

and

iv. A corporation of which more than five (5) percent of the outstanding capital stock is owned by any of the aforesaid parties.

Proposal - Page 15

REQUIRED DISCLOSURE OF RELATIONSHIPS TO COUNTY

2. Do any officers or employees of the County have an interest in the Contractor or in any subcontractor that will be used for this contract?

Yes ______ No ______

If yes, please provide details:________________________________________________

Authorized Company Official shall sign below and type or print information below the signature line:

Name:

Title:

Date:

Proposal - Page 16

STORMWATER POLLUTION PREVENTION CERTIFICATION

I certify under penalty of law that I understand and agree to comply with the terms and conditions of the Stormwater Pollution Prevention Plan (“SPPP”) for the construction site identified in such SPPP as a condition of authorization to discharge stormwater. I also understand the operator must comply with the terms and conditions of the New York State

Pollutant Discharge Elimination System (“SPDES”) general permit for stormwater discharges from construction activities and it is unlawful for any person to contribute to a violation of water quality standards.

Signature

Sworn to before me This ___________day of ________, 20__.

Notary Public – State of New York, County of ___________ My Commission Expires on ____________________.

This Certification will also have to be signed by your subcontractors.