WCA Embroidered Clothing

The Wisconsin Department of Military Affairs (DMA) is seeking bids for embroidered clothing items for the Wisconsin National Guard Challenge Academy (WCA) located at Fort McCoy. The procurement involves four specific clothing items: men's and ladies' polo shirts (Holloway Style equivalents), adult crew sweatshirts (Champion equivalent), and nylon fleece-lined jackets (Tri-Mountain equivalent). Each item must feature a three-inch diameter embroidered WCA logo in gold and white, positioned on the front upper right area. The bid solicitation (RFQ No. Q-18122) requires vendors to submit quotes by October 22, 2018, at 2:00 p.m. CDT via fax or email, with potential for samples to be requested within four working days. The contract period will run from October 22, 2018, through June 30, 2019, with three possible one-year renewal options. Evaluation criteria include lowest responsive and responsible bidder meeting all specifications, with unit pricing and potential consideration of delivery timeliness. Bidders must quote prices in U.S. dollars, include shipping and handling costs, and adhere to FOB Destination terms with Net 30 payment terms.

The procurement includes several important vendor qualifications and restrictions. Bidders must be original manufacturers or authorized distributors/dealers and must honor manufacturer's standard warranties. The State of Wisconsin will not contract with vendors who have not complied with sales and use tax certification requirements. Vendors can claim preferences if they are certified as minority business enterprises, disabled veteran-owned businesses, or work centers, and must provide appropriate documentation. All bidders are required to certify federal non-debarment status and compliance with Executive Order 12549. While specific budget ranges are not explicitly stated, the bid price sheet indicates tiered pricing structures for different quantity ranges of clothing items, suggesting flexibility in potential contract value. Fuel surcharges are explicitly prohibited during the contract period. The procurement covers multiple jurisdictions including Milwaukee County and Fox Lake City, with the primary delivery location being the WCA facility at Fort McCoy, Wisconsin.