Q-18122 WCA Embroidered Logo Clothing RFB.docx

Wisconsin Department of Military Affairs REQUEST FOR QUOTATION No.: Q-18122

THIS IS NOT AN ORDER

RETURN TO:

WING-SBF, ATTN: PURCHASING

WI DEPT OF MILITARY AFFAIRS

2400 WRIGHT ST, PO BOX 14587

MADISON WI 53708-0587

BIDDER:

Fax: 608-242-3154

Submit Quote by:

Date: October 22, 2018 Time:

2:00 pm CDT

Terms: Net 30

and Unit

Clothing with Embroidered WCA Logo for the WI National Guard Challenge Academy (WCA) staff. Contract is for the period October 22, 2018 thru June 30, 2019 with three (3) possible one-year renewal options.

WI National Guard Challenge Academy, 749 East 12th Avenue, Fort McCoy, Wisconsin All bid prices must be listed and submitted on Attachment D, Bid Price Sheets. Prices must include shipping & handling costs.

NOTE: Quantities listed are for ‘bid purposes only’. No guarantee of quantities or sizes to be ordered in a contract period.

Bidder Delivery Time (fill in calendar days after receipt of order, if awarded bid):

· Addendums -This firm herby acknowledges receipt / review of the following addendum(s) (If any) Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our Bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. |_| Yes |_| No |_| Unknown

In signing this Bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a Bid; that this Bid has been independently arrived at without collusion with any other Bidder, competitor or potential competitor; that this Bid has not been knowingly disclosed prior to the opening of Bids to any other Bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our Bid.

Fax:

This form can be made available in accessible formats upon request to qualified individuals with disabilities

1.0 PURPOSE AND SCOPE

The State of Wisconsin, Department of Military Affairs (DMA), invites and will accept bids/quotes for the purchase of : WISCONSIN NATIONAL GUARD CHALLENGE ACADEMY (WCA), 749 East 12th Avenue, Fort McCoy, Wisconsin: CLOTHING WITH ‘EMBROIDERED’ WCA LOGO.

DMA intends to use the results of this process to award a contract(s) and/or issuance a purchase order.

2.0 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by 10/10/2018. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for quotation, the bidder shall immediately notify the Purchasing Agent named on the cover page of the issue in writing and request modification or clarification of the bid document. All inquiries shall be directed to the person indicated on the cover page (e-mail is the preferred method of contact).

3.0 ADDENDUMS

In the event it becomes necessary to clarify any part of this request for quotation, or to revise any part of this RFQ, the Purchasing Agent will send out an official addendum/amendment to all potential bidders. Bidders shall acknowledge the receipt/review of any addendum(s) on the Bid Cover Page.

The Purchasing Division has the sole authority for modifications of RFQ.

4.0 BIDDER QUALIFICATIONS

To be eligible for a contract award, bidder shall be qualified and able to provide the following; respond on the attached Vendor Information Sheet (Attachment A, and Bidder Response Sheet—Attachment B)

4.1 Bidder shall be an original manufacturer, or distributor and/or dealer authorized by manufacturer.

4.2 Bidder shall be prepared to honor the manufacturer’s standard warranty. Indicate warranty term and enclose standard warranty documents with your bid.

5.0 CONTRACT QUANTITIES/NEW OR DELETED ITEMS

Estimated [annual] quantities identified for each item on the “BID PRICE SHEET” are for bid purposes only and are based on historical data. WisDMA does not guarantee to purchase any specific quantity. Bids that state WisDMA must guarantee a specific quantity or dollar amount may be disqualified.

NEW OR DELETED ITEMS: WisDMA reserves the right to add to or remove from this contract products based on changes to standards unknown at the time of this bid. If additional products are added, contractor(s) prices must be in line with current contract pricing for like products/services. Scope of work must be consistent with the current contract products/services.

6.0 DELIVERY

Delivery is desired as soon as possible after receipt of a purchase order. Please indicate your estimated delivery time in calendar days. (See Cover Page/Attachment B)

6.1 F.O.B. DESTINATION; FREIGHT PREPAID & ADD

Delivery will be made by common carrier or bidder’s truck, with unloading to be performed by the carrier/bidder and items(s) transported to the interior of the delivery location.

Products/items are to be delivered as a finished product delivered to the location listed on the Bid Cover Sheet. Products/items shall be set in place in an area designated by WiDMA personnel.

7.0 SAMPLES

A no charge, non-returnable “embroidered” sample of a similar clothing item of this RFQ must be furnished “upon request” and must be delivered within four (4) working days of that request. Failure to provide a sample as requested may result in disqualification of your bid.

8.0 METHOD OF BID

Bidders shall bid on the enclosed Bid Price Sheet (Attachment E). Bids will be accepted for unit price and, if applicable, extended total for each item specified and/or a total price as designated. All prices shall be quoted in U.S. Dollars. In the event of errors in calculation, unit price shall prevail. Bidder must submit ONE unit price for each quantity group and size (unless a size is not available from the manufacturer—note on size line) on the enclosed Bid Price Sheets, Attachment E: Unit Price per Quantity Group includes clothing item and embroidery.

Bids requiring an order minimum will be disqualified. Bidder’s own quotation sheet will not be accepted.

9.0 BID SUBMISSION

Bidders shall submit an original, signed bid and all required material for acceptance of their bid by the date and time listed on the bid cover sheet. Any bids received after that time and date may be rejected. Receipt of a bid by the State mail system does not constitute receipt of a bid by Purchasing, for purposes of this request for bid. Also refer to the Bid Response Instructions. Use one of the options below to submit bid.

Faxed and e-mailed bids are accepted. E-mail bids: List bid number and bid title in e-mail Subject line.

Fax number 608-242-3154; E-mail is dmapurchasing@wisconsin.gov.

It is the bidder’s responsibility to ensure that all documents are readable and completely transmitted to the DMA Purchasing Agent by the due date and time.

Because of increased building security, access to the DMA Purchasing Office is restricted and may cause delay if hand delivering your bid. Allow ample time for security clearance.

10.0 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost on bid price sheet from the responsive, responsible bidder who meets specifications. The right is reserved, however, to make an award on the lowest net unit price per item, whichever is judged to be in the best interest of DMA. Timeliness of delivery may be considered when making this award. Bids that require that the State shall guarantee a specific quantity or dollar amount will be disqualified.

The State does not guarantee to purchase any specific quantity or dollar amount of service and may purchase no services.

11.0 FIRM PRICE

The awarded Contractor shall hold the accepted prices for the initial contract period. Fuel surcharges will ‘not’ be allowed to be added to an invoice during any contract period and will not be allowed for any price adjustments/increase.

12.0 PURCHASE ORDER

DMA will issue State of Wisconsin purchase order(s). All billing information will be listed on the purchase orders.

13.0 ITEM RETURN POLICY

Indicate in detail on the Bidder Response Sheet, Attachment B, the company’s item return policy.

14.0 SHIPMENTS, DUPLICATES AND OVER SHIPMENTS

Upon notification by DMA of a wrong item shipment, duplicate shipment, or over shipment, product shall be removed at the supplier’s expense. If such goods are not removed within 30 days of written notification, DMA reserves the right to dispose of them as its own property and shall not be held liable for the cost.

15.0 CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. If a vendor has questions about this certification, go to the WI Department of Revenue website: http://www.dor.state.wi.us/html/vendlaw.html

16.0 FEDERAL DEBARMENT

Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this procurement document, you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following website: www.sam.gov.

17.0 REQUIRED FORMS

In order for your bid to be considered, the following completed documents shall be provided. An “X” preceding the form indicates that it shall be completed and returned with the Quote/Bid response by the due date and time listed on the bid cover page, in order for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

SPECIFICATIONS

EMBROIDERED CLOTHING

The following specifications are minimum acceptable requirements. Any specific reference to manufacturer(s) and/or catalog/model/stock numbers provided is to establish the design, type of construction, quality, functional capability and performance level desired. The bidder may offer an alternate product believed to be an equal. Any alternate product(s) bid shall be clearly identified by manufacturer and model/style/stock number. Adequate detailed specifications of the product offered shall be included with your bid to establish equivalency and to ensure that the product being bid meets all specifications. Failure to provide product specifications and information may disqualify your bid. DMA shall be the sole judge of equivalency and acceptability. Any attachments, documents, price lists, etc. to support your bid, shall include the bid number.

TECHNICAL SPECIFICATIONS

SEE ATTACHMENT D

ATTACHMENT A

COMPLETE AND SUBMIT WITH BID

VENDOR INFORMATION

ATTACHMENT A

Address:

City State Zip + 4

2. Name the person to contact for questions concerning this bid.

Address:

City State Zip + 4

3. Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings.

Address:

City State Zip + 4

BIDDER RESPONSE SHEET

ATTACHMENT B

DEVIATIONS

· Check box at left if bidder has taken NO deviations from the specifications

Indicate Model #: You are bidding ______________________________________________________

Manufactured by: ___________________________________________________________________

Delivery: Indicate delivery days after receipt of order: ___________________________________

Company Point of Contact for delivery issues is:

Company Rep Name and Title

Company Rep Phone Number & E-mail Address

BIDDER RESPONSE SHEET

ATTACHMENT C - Continued

Bidders shall submit the following table with a response in the form of a check in one box for each criterion indicating “Yes” or “No”. A check indicating “Yes” certifies that the Bidder is fully capable of providing the service or qualification described. Bids without a response for each requirement or “No” will be rejected. Awarded Contractor shall be able to answer “Yes” to all requirements.

QUALIFICATIONS AND REQUIREMENTS

Bidder will meet all Specifications as listed on Attachment D

Bidder has listed delivery time, on Bid Cover Page 1, after receipt of an order

Company Point of Contact for delivery/embroidery issues is:

_________________________________________________Company Rep Name and Title

_________________________________________________Company Rep Phone Number & E-mail Address

WCA Contract Administrator must be immediately provided with any update to company POC.

Bidder will hold bid prices firm for each contract period

Indicate in detail on the Bidder Response Sheet, your company’s item return policy._________________________

Manufacturer’s/Bidder’s warranty statement_________________________________________________________

I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________

Bidder’s Name and Title: ____________________________________________________

BIDDER SPECIFICATIONS

ATTACHMENT D

Embroidered Logo: Place on front of clothing item, upper, right-hand area (when looking at clothing item). See attached .pdf document for design and logo colors.

3" diameter size with Three Colors:

Gold Challenge Academy Wisconsin

Two Gold Stars--One on each side of Wisconsin

State of Wisconsin outlined in white thread image2.emf image1.png