Watershed Improvement Preliminary Project Study

The City of Olathe, Kansas, located in Johnson County, is seeking consultant services for a Watershed Improvement Preliminary Project Study through RFP-25-0092. The procurement focuses on studying four specific flood-prone areas that experienced significant flooding during a July 16-17 storm event, which brought up to 8.9 inches of rain and exceeded 100-year storm event intensities. The selected consultant will be required to prepare Watershed Improvement Preliminary Project Studies (PPS) for each location, meeting Johnson County Stormwater Management Program requirements. Key deliverables include conducting surveys, performing hydrologic and hydraulic modeling, identifying flood control alternatives, developing risk scoring, conducting resident interviews, and collaborating with Watershed Organizations for project approval and funding placement. Proposals must be submitted electronically through Bonfire by September 12, 2025, at 10:00 AM CST, with questions due by September 5, 2025, at 5:00 PM CST. The evaluation will be based on Project Approach (30 points), Firm Personnel (30 points), Quality of Similar Work (20 points), Schedule (10 points), and Overall Responsiveness (10 points). Interviews and demonstrations are scheduled for the week of September 22, 2025, with City Council approval requested for October 2025.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations. Required proposal elements include a cover letter, company background, completed forms, team identification with resumes, examples of key personnel experience, proposed service plan with timeline, a signed affidavit, and a fee proposal. The affidavit requires contractors to disclose any potential conflicts of interest and includes an anti-collusion clause. Pricing must be submitted in a separate electronic document, with fees remaining valid for 120 calendar days from the RFP opening date. While no specific budget range is provided, the comprehensive nature of the study suggests a substantial project scope. The City reserves the right to conduct oral presentations and may reject all proposals and reissue the RFP if deemed in the City's best interest. Contractors must submit their federal tax identification number and ensure all documentation is properly completed and notarized.