Watercraft Rental and Services at Santee

The South Carolina Department of Parks, Recreation & Tourism (SCPRT) is seeking a qualified vendor to provide watercraft rental and services at Santee State Park through a Request for Proposal (RFP). The procurement focuses on manual watercraft rentals including paddle boards, kayaks, and canoes, to be managed through a self-operated kiosk system utilizing technology and card payments without on-site employees. The vendor will be responsible for equipment maintenance, repairs, quality inspections, first aid supplies, staff training, and transportation costs. The specific location is beside the boat ramp near the Tackle Shop at 251 State Park Road, Santee, SC. A pre-bid conference is scheduled for October 3, 2023, at 10:00 AM EST, with questions due by 5:00 PM EST that same day. Proposals must be submitted online by October 10, 2023, at 3:30 PM EST, with award notification anticipated on October 17, 2023. The primary evaluation criterion will be the highest percentage of revenue sharing, with the vendor required to collect all participant fees and remit monthly payments to SCPRT by the 15th of each month.

The contract will have an initial one-year term with automatic renewals for four additional one-year terms, creating a potential maximum contract period from November 1, 2023, through October 31, 2028. There are no specific set-aside designations mentioned for disadvantaged enterprises. The vendor must provide comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Auto Liability ($1,000,000 per accident), and Workers' Compensation with statutory limits. Additional requirements include PCI compliance for credit card processing, submission of a customer data privacy policy, and maintaining current licenses, permits, and certifications. The vendor must submit detailed specifications and pictures of the proposed kiosk and rental equipment. While no specific budget range is provided, the vendor will be responsible for all operational costs including equipment, supplies, personnel, utilities, and insurance, with no guaranteed purchase quantities from the state. SCPRT reserves the right to audit operations and maintain control of park facilities outside the designated kiosk area.