Water Treatment Services

Hudson Valley Community College (HVCC) in Troy, New York is requesting proposals for water treatment services under RFP 26-549, with sealed proposals due August 17, 2026 at 2:00 p.m. and opening at 2:10 p.m. the same day.

The scope covers comprehensive water treatment services across HVCC's 110-acre campus comprising 24 buildings totaling approximately 1.6 million square feet. Services include chemical treatment and management for heating systems, chilled water systems, cooling tower systems, steam systems, and specialized loops such as heat pump and glycol systems across 16 major facilities. The vendor must provide initial water analysis, system start-up, personnel training, monthly inspections during applicable seasons, legionella testing and treatment, and chemical feed system management for both open and closed recirculating systems. The vendor must supply 100 gallons of passivator and 75 gallons of cooling tower detergent for off-season use and conduct glycol testing twice annually for applicable systems.

Vendor qualification requirements include a minimum of five years' experience in institutional water treatment, full-time service personnel located within 50 miles of the college, three local client references, current New York State pesticide licensing, and company registration in New York State. The vendor must be commercially licensed, comply with all OSHA regulations and New York State prevailing wage laws, and provide certified payroll documentation upon request. All work must be self-performed without subcontracting unless HVCC grants prior written consent.

The contract term runs from September 1, 2026, through August 31, 2029, with an option for a two-year extension at the College's discretion. Proposals will be evaluated based on pricing (50 percent weight), past experience and qualifications (40 percent), and references (10 percent). Pricing must include hourly emergency response rates where applicable. Award notification will occur within 30 working days of the RFP opening. Proposals must be submitted through the Bonfire online portal at https://hvcc.bonfirehub.com, in person, or by mail to Tabitha D'Attilio, Director of Business Services & Procurement, HVCC Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. The successful contractor must provide a Certificate of Insurance naming HVCC, the County of Rensselaer, and the State University of New York as additional insureds with an A.M. Best rating of A- or better.