Water treatment services

The Town of Manchester, Connecticut is soliciting competitive bid proposals for comprehensive water treatment services across ten municipal facilities through Invitation to Bid #25/26-33, with a submission deadline of January 28, 2026 at 11:00 a.m. and a question submission deadline of January 22, 2026 at 4:00 p.m. The services encompass water treatment, maintenance, and monitoring for HVAC equipment, boilers, chillers, cooling towers, and related systems at Fire Station #2, Lincoln Center, Mary Cheney Library, Police Department, Probate Court, Senior Center, Town Hall, Washington School, Weiss Center, and Whiton Library. Deliverables include system analysis, equipment inspection and calibration, chemical treatment program development, monthly field visits, semi-annual disinfection and cleaning of cooling towers, seasonal lay-up protocols, and both monthly and annual water quality reporting with semi-annual technical reviews. Qualified vendors must demonstrate five years of business history in Connecticut, employ at least one staff member with a chemical or engineering degree, maintain a Connecticut Commercial Pesticide Applications Supervisory License and Commercial Pesticide Application Business registration, and provide field technicians with a minimum of four years of water treatment experience. Bidders must submit pricing on a monthly per-location basis for twelve months of service with separate hourly rates for regular hours (7:00 a.m.-3:30 p.m., Monday-Friday), overtime hours (3:30 p.m.-7:00 a.m., Monday-Friday), and weekend/holiday hours, with all costs including labor, materials, equipment, and supplies with no additional charges for shipping, mileage, or travel time. Award selection will be based on qualifications, experience, and pricing, with preference given to vendors offering electronic reporting software with secure cloud database capabilities and real-time reporting features. The contract term extends from the date of award through March 31, 2027, with an option for five additional one-year extensions by mutual agreement.

This procurement is subject to the Town of Manchester Living Wage Ordinance, which requires covered employers (those with 25 or more eligible employees and contracts exceeding $25,000 annually) to pay a living wage of $17.78 per hour with comprehensive health benefits or $26.07 per hour without such benefits; bidders must complete and submit a Living Wage Certification Form indicating their compliance status or claiming applicable exemptions. The solicitation is also subject to Connecticut prevailing wage requirements under General Statutes Section 31-53, necessitating certified payroll submissions, compliance certification, and mandatory 10-Hour OSHA Construction Safety and Health Course completion for applicable personnel. No site visits or bidders conferences are scheduled, though interested parties may request walk-through access through the Town Building Maintenance Department. The specific award value or budget range for this procurement is not disclosed in the available bid documents, and no incumbent vendors or current contractors are identified. Integration requirements focus on preference for vendors capable of providing electronic reporting with secure cloud-based database and real-time reporting capabilities to support the Town's operational needs across multiple facilities.