Water Treatment Chemicals and Services - Iowa Medical Classification Center

The State of Iowa Department of Administrative Services is requesting sealed bids for water treatment chemicals and services at the Iowa Medical Classification Center in Coralville under RFB 005-RFB-2766-2026, with bids due July 17, 2026 at 2:00 PM CDT and a mandatory site visit required on July 6, 2026 at 11:00 AM.

The scope encompasses a comprehensive monthly water treatment and services program for boiler, steam, condensate return, chilled water, and cooling tower systems. The facility operates one 300-horsepower and two 200-horsepower fire-tube boilers, an associated deaerator tank, a facility-wide chilled water loop, and cooling towers. Bidders must submit percentage mark-ups on contractor costs for additional or seasonal chemical requirements and equipment as separate line items (P1, P2, and S1).

The contract term runs August 1, 2026 through July 31, 2027, with an option to renew by mutual agreement for up to five additional years. Performance bond and ten percent retainage from each payment are required. Bidders must provide audited financial statements for three years, three financial references, resumes for key personnel, three customer references, and a Terminations, Litigation and Debarment document. All personnel must pass criminal background investigations.

The State requires FOB Destination, Freight Prepaid shipping terms and allows sixty days for payment, with an option for a thirty-day discount. Bidders must accept the State's Purchasing Card for all payments and agree to a 1.00% administrative administrative fee on all sales, payable quarterly. Quarterly sales reports in Microsoft Excel are required. The resulting contract will be made available to political entities and qualifying nonprofit organizations through a cooperative purchasing vehicle.

Questions should be directed to Michael Bradbury at michael.bradbury@das.iowa.gov or (515) 823-9327.