1390185-event.pdf

24 June 2026

Water Treatment Chemicals and Services - Iowa Medical Classification Center Water Treatment Chemicals and Services - Iowa Medical Classification Center

24 June 2026

Open 6/22/2026 8:00 AM CDT Type RFB - Request for Bids Close 7/17/2026 2:00 PM CDT Number 005-RFB-2766-2026 Currency US Dollar

Sealed Until 7/17/2026 2:00 PM CDT

Payment Terms 0% 0, Net 60

24 June 2026

Contacts Michael Bradbury michael.bradbury@das.iowa.gov

Phone +1 515-823-9327

24 June 2026

Commodity Codes Commodity Code Description 96896 Water and Wastewater Treatment Services 3124 Controls, Cooling Tower Water Treatment: pH, Conductivity, Corrosion Sensors 89015 Complete Water Treatment Systems, Chemical 89087 Water Treatment Equipment (Not Otherwise Classified)

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Contract Term The term of the contract will begin 08/01/2026 and end on 07/31/2027.

The Contract may be renewed by mutual agreement of both parties for up to Five (5) Years.

Background Information This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids.

The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

The State of Iowa is seeking a vendor to maintain a high-quality chemical treatment and services program to maintain peak operating efficiencies and optimum corrosion prevention in the steam and chilled water systems at the Iowa Medical Classification Center (IMCC) with safe applications systems and environmentally friend products. Vendor is to provide all chemicals, training, equipment, and testing supplies.

The IMCC has a boiler and a chiller plant. The boiler plant consists of (1) 300hp fire tube and (2) 200hp firetube boilers, an associated deaerator tank that polymer and sulfite chemicals are fed into for the boilers (batch feed style instead of treated separately). The facility steam distribution system that an amine chemical is fed into, and facility condensate return system – a portion of which is not returned to the boiler plant and instead dumped into the drain during the winter months causing increased chemical usage. The boiler plant is currently running off a single control unit that measures the conductivity in the boilers, performs blowdowns, and feeds all the chemicals.

The chiller plant consists of a facility-wide chilled water loop that is fed with a loop treatment chemical, and cooling towers that are fed with descaling and biocide chemicals. The chiller plant has its own small control unit for the cooling towers that check conductivity, performs blowdowns, and feeds chemicals. The loop is tested and fed manually.

Mandatory Site Visit A mandatory site visit is required for this project. Meeting locations and directions are listed below. You must be present to submit bids on this RFB. A signup sheet will be at location.

IMCC site visit is Monday, July 6th, 2026, at 11:00 AM.

Directions to Iowa Medical Classification Center:

Meet in the administration building Oakdale Conference Room which is just inside the front doors. IMCC, 2700 Coral Ridge Ave., Coralville, IA. 52241.

Directions: Take exit 240 off I80 and go north on Coral Ridge Ave (Hwy 965 north), take a left on Oakdale Blvd, and an immediate right on the frontage road. Go past DOT and the road will curve directly into our facility. Park in either lot then enter the main building (behind the 3 flagpoles).

Description

Required to View Event

Prerequisites Required to Enter Bid

24 June 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2766-2026 - Water Treatment Chemicals and Services - IMCC.pdf

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10 Financial Statements -The Bidder must provide the following financial information:

Submit audited financial statements for the last three (3) years. Provide a minimum of three (3) financial references. If the Bidder wants to upload the statements to the Vendor Attachments Section, enter "see attached" in the text box.

1.11

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.12 Is the Bidder requesting confidential treatment of specific information?

1.13 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.14 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

1.15 Reclaimed/Recycled Materials - Bidder’s product contains the following percentage of the content that is reclaimed material: ___%

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

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2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.12 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2

The resulting Contract will require the Bidder to provide for performance [e.g. retained funds, escrow, letter of credit, liquidated damage]. The Bidder will be required to provide a performance bond in the amount of $_____________________. Agency shall retain ten percent (10%) of each payment due Bidder under the resulting Contract.

Agency shall pay the retained amount only after all performance of the Work has been completed by Bidder and accepted by Agency.

3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.5 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Group 4: Security

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

4.1

The Bidder shall submit a bid security in the amount below with their bid. The bid security shall be in the form of a cashier’s check or certified check drawn on a state-chartered or federally charted credit union, or the governmental entity may provide for a bidder’s bond with corporate surety satisfactory to the governmental entity. The Bidder will be required to provide bid security in the amount of

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Percentage Mark-Up Water Treatment Chemicals 1 EA - Each

Percentage mark-up on Contractor cost of additional or seasonal chemical requirements.

P2 Percentage Mark-Up on Equipment 1 EA - Each

Percentage Mark-Up on Contractor Cost of Equipment.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Water Treatment Chemicals and Services 1 EA - Each

Monthly Comprehensive Water Treatment & Services Program for Boiler, Steam, Condensate Return, Chilled Water, and Cooling Tower Systems as listed in Section 3 - Specifications in the Buyer Attachment

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