Water Softener Salt 2020

This Invitation to Bid (ITB) solicits sealed proposals for the supply and delivery of water softener salt to Huron Valley Schools, a procurement issued in partnership with the Michigan Association of Counties (MAC) Bid Program. The procuring agency is Huron Valley Schools, located in Berrien County, Michigan, with the resulting contract functioning as a statewide cooperative agreement enabling other Michigan public municipalities, school districts, and non-profit organizations to utilize the awarded vendor(s). The District seeks approximately 3,100 bags of 50-pound Dura Cube Water Softener Salt annually, though alternate brands and bag sizes are acceptable if manufacturer specification sheets are provided. All pricing submissions must include freight charges, discounts, and rebates on the District's Bid Proposal Form, with prices remaining firm for sixty days following bid submission. Sealed bids were due by 2:00 PM local time on July 29, 2020, submitted to Sandra Elka, Director of Business & Purchasing, at the District's Administration Building, 2390 S. Milford Road, Highland, Michigan 48357. Public bid opening was scheduled immediately following the submission deadline, with Board of Education recommendation for award planned for the regular Board meeting on August 17, 2020. The initial contract period runs from September 1, 2020, through August 31, 2021, with the District retaining sole discretion to extend the agreement for two additional one-year terms through August 31, 2023. Bidders must demonstrate at least five years of successful experience in work of this type and scope, comply with all stated specifications unless documented exceptions are provided, and submit sworn and notarized familial relationship disclosure statements and Iran Economic Sanctions Act compliance affidavits or their bids will not be accepted.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications are mentioned in the procurement documents. The District is tax-exempt and will provide a tax exemption form to the awarded bidder. The contract will be awarded to one or two vendors based on competitive evaluation, with the awarded vendor(s) required to remit an additional 1.5 percent program fee to MAC. Bidders must indicate all Michigan geographic service areas they can serve and provide any available discounts or tiered pricing structures applicable to different regions or entity sizes, with pricing to Huron Valley Schools and participating entities representing the lowest available rates. No incumbent vendors, current contractors, or specific budget ranges are identified in the procurement documents. The relatively modest annual consumption of approximately 3,100 bags suggests a contract value in the low-to-mid five figures, though exact pricing was subject to competitive bidding.