Invitation to Bid July 15, 2020

The Huron Valley Schools (also referred to the District or HVS in these documents) will accept sealed proposals for:

Water Softener Salt 2020 per attached specifications. Sealed bids are due no later than 2:00 PM local time Wednesday, July 29, 2020.

Sealed bids should be submitted to Sandra Elka, Supervisor of Purchasing, Huron Valley Schools, 2390 S. Milford Road, Highland, Michigan 48357. Bids are to be submitted no later than 2:00 PM local time Wednesday, July 29, 2020. Late bids will not be considered. Bids will be publicly opened immediately following the close of receiving bids. No oral, e-mail, telephonic or telegraphic proposals shall be considered.

Bids shall remain firm for acceptance for a period of 60 days. It is the intent to establish awards as soon as possible following the bid review and evaluation. All bids submitted must meet or exceed all specifications herein.

The Board of Education reserves the right to waive any irregularities, reject any or all bids, for reasons for establishing uniformity, to award items to other than the low bidder or accept any bid when in the opinion of the Board such action will best serve the District’s interest.

The contents of the Bid Specification and Bidder’s Response shall be incorporated into the contract, if a contract ensues.

In compliance with MCL 380.1267, the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district. The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

Bids are to be submitted on our Bid Proposal Form, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Sandra Elka, Director of Business & Purchasing Huron Valley Schools 2390 S. Milford Road Highland, MI 48357

“Water Softener Salt 2020 - BID”

One (1) copy of the bid form should be retained for your files. Any questions should be referred to Mike Hill, Supervisor of Maintenance, 248.684.8215 or Sandra Elka, Director of Business & Purchasing 248.684.8178.

HURON VALLEY SCHOOLS Purchasing Department Page 2 Water Softener Salt 2020 – Bid

1.0 INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS:

1. Proposal/Intent

The District is looking to purchase water softener salt for delivery to District buildings as requested during the initial bid period, September 1, 2020 to August 31, 2021. At the District’s sole discretion, the bid may be extended for two (2) one-year periods (September 1, 2021 – August 31, 2022 and September 1, 2022 – August 31, 2023).

Manufacturers’ information is shown for convenience in identifying items. Manufacturers’ description constitutes requirements for each such item or component.

Use of Manufacturers’ information and other requirements set forth in Specifications are not intended to preclude use of any other approved manufacturer’s products or procedures which may be equivalent, solely as determined by the District, but are given for the purpose of establishing standards for design, function and quality of materials.

2. Types of Proposals

It is the District’s intent to award this bid to one vendor but may award to two vendors.

3. Receipt of Bids

Bids will be received at Huron Valley Schools Administration Building located at 2390 S.

Milford Road, Highland, Michigan 48357 on 2:00 PM local time Wednesday, July 29, 2020. Bids will be publicly opened at this time. The Administration Building is located on the same campus with Milford High School and Heritage Elementary. The entrance to the campus is off Milford Road on Watkins Boulevard. The District will not consider or accept a bid received after the date and time specified for bid submission. No oral, email, telephonic or telegraphic proposals shall be considered.

4. Bidders’ Qualifications

Bidders shall be able to demonstrate the following that they are a reputable, recognized organization with at least five (5) years successful experience on work of this type and scope, of equal or better quality than this project.

The District can consider information on whether the vendor or the owner is a taxpayer in the District (local vendor consideration) as part of the bidder’s qualifications when determining which vendor to recommend to the Board. The bid form has a place for the bidder to indicate if they fall within this criterion. If necessary, the District will ask for information documenting this bidder’s status after the bid opening.

5. Submittal of Bid

Before submitting a bid, bidders shall carefully read all of the specifications in order to avoid omission or duplications.

Bids shall be submitted in duplicate on forms provided by the District and shall be delivered in a sealed, opaque envelope clearly marked as to the contents to the attention of:

Page 3 Water Softener Salt 2020 – Bid

Sandra Elka, Director of Business & Purchasing Huron Valley Schools 2390 S. Milford Road Highland, Michigan 48357

BID: Water Softener Salt 2020

6. Familial Relationship

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner, or any employee, of the bidder and any member of the board or the superintendent of the school district. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

7. Iran Economics Sanctions Act

Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, PA 516 of 2012.

8. Withdrawal of Bids

Any bidder may withdraw his bid at any time prior to the scheduled time for receipt of bids.

No proposals may be withdrawn for at least sixty (60) days after the scheduled closing time of the bid.

9. Firm Prices

Prices and notations must be typed or in ink. No erasures are permitted. Mistakes may be crossed out and corrections entered and initialed, in ink, by the person signing the proposal.

In the event of discrepancy between the unit price and the extension, the UNIT PRICE SHALL GOVERN. The price inserted must be net including all freight, discounts, rebates, and allowances.

The District is tax exempt. State and federal taxes should NOT be included in the prices provided on the Bid Proposal form. A tax exempt form will be provided to the awarded bidder.

10. Delivery

Time of delivery is part of the consideration. It is understood that the bidder agrees to deliver prepaid to the schools the items as ordered.

11. Insurance Requirements

The Contractor shall protect, defend and indemnify the Owner, its officers, agents, servants, volunteers, and employees from any and all liabilities, claims, liens, demands, and costs of whatsoever kind and nature which may result in injury or death to any persons, and for any result in injury or death to any person, and for loss or damage to any property, including property owned or in the care, custody, or control of the Owner in connection with or in any way incident to or arising out of the occupancy, use, with this Agreement resulting in whole

Page 4 Water Softener Salt 2020 – Bid or in part from negligent acts or omissions of the Contractor, any Subcontractor, or any employee, agent or representative of the Contractor or any Subcontractor.

The Contractor shall maintain, at its expense, during the term of this contract the following insurance:

a. Worker’s Compensation Insurance with statutory limits and Employer’s Liability

Insurance with a minimum limit of $1,000,000 each occurrence.

b. Comprehensive General Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate, in the same amount made for bodily injury and property damage. The policy is to include products and completed operations, cross liability, broad form property damage, independent contractors, and contractual liability coverage. The policy shall be endorsed to provide sixty (60) days written notice to the District of any material change of coverage, cancellation, or non-renewal of coverage.

c. If Subcontractors are likely to be used, the Comprehensive General Liability policy shall include coverage for independent Contractors.

d. Owner’s Contractor’s Protective Policy-comprehensive in the name of the Owner, with a minimum combined single limit of $1,000,000 per occurrence in the same amount for bodily injury or property damage.

e. Automobile Liability insurance covering all owned, hired, and non-owned vehicles with personal protection insurance and property insurance to comply with the provisions of the Michigan no-fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each occurrence of bodily injury and property damage.

f. All insurance policies shall be issued by companies licensed to do business in the

State of Michigan. The companies issuing the policies must be domestic (on-shore) companies and have an A rating by AM Best.

g. The Contractor shall be responsible for payment of all deductibles contained in any insurance policy required in this contract.

12. Termination by the District for Convenience

The District may, at any time, terminate the Contract for the District’s convenience and without cause.

Upon receipt of written notice from the District of such termination for the District’s convenience, the Contractor shall:

(1) Cease operations as directed by the District in the notice;

(2) Take actions necessary, or that the District may direct, for the protection and preservation of the Work; and

(3) Except for Work directed to performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further Subcontracts and purchase orders.

Page 5 Water Softener Salt 2020 – Bid

13. Compliance with School Safety Initiative Legislation

Meeting the requirements of the School Safety Initiative Legislation, being MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.

The Bidder acknowledges and agrees that the Bidder will have any and all of its installation personnel (including sub contractors) subjected to criminal history and background checks.

Personnel that fall into this group will be working on District premises for more than one continuous week. Criminal history and background checks will be done within a year of the beginning of the award period and should be effective for the length of the award.

The Bidder is required to provide written documentation listing all personnel who fall into the group indicated in the above paragraph. The documentation will also verify that none of the personnel have a “listed offense” as indicated below. This documentation is to be provided before the beginning of the project and updated as necessary for any additions or subtractions from the list as long as the project lasts.

The Bidder shall indemnify, defend and hold the District, its employees, Board of Education, and each member thereof, agents and consultants, harmless from and against any and all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, costs, expenses, including actual attorneys fees and actual expert witness fees, arising out of or in connection with any violation of, or the Bidder’s failure to comply with the above paragraphs.

The Bidder shall be responsible for all costs and expenses associated with the above-required criminal history and background checks.

LISTED OFFENSES

1. MCL 750.145a - Accosting, enticing or soliciting child (less than 16 years of age) for immoral purposes.

2. MCL 750.145b - Accosting, enticing or soliciting childe (less than 16 years of age) immoral purposes – second or subsequent offenses.

3. MCL 750.145c - Involvement in child sexually abusive activity or material, including possession of child sexually abusive material (“child” is a person less than 18 years of age who has not been legally emancipated.)

4. MCL 750.158 - Crime against nature (i.e., sodomy and beastiality) if the victim is an individual less than 18 years of age.

5. A third of subsequent violation of any combination of the following:

a. MCL 750.167(1)(f) - indecent or obscene conduct in a public place;

b. MCL 750.335a - indecent exposure;

c. A local ordinance of a municipality substantially corresponding to a section described in (a) or (b), supra.

6. Except for juvenile disposition or adjudication, a violation of:

a. MCL 750.338 - gross indecency between males; fellatio or masturbation;

b. MCL 750.338a - gross indecency between females; oral sex;

c. MCL 750.338b - gross indecency between male and female persons;

if the victim is an individual less than 18 years of age.

7. MCL 750.349 - Kidnapping, if victim is an individual less than 18 years of age.

Page 6 Water Softener Salt 2020 – Bid

8. MCL 750.350 - Kidnapping; child under 14 years of age with intent to detain or conceal from child’s parent or legal guardian.

9. MCL 750.448 - Soliciting or accosting by a person 16 years of age or older, if victim is an individual less than 18 years of age.

10. MCL 750.455 - Pandering

11. MCL 750.520b - First degree criminal sexual conduct.

12. MCL 750.520c - Second degree criminal sexual conduct.

13. MCL 750.520d - Third degree criminal sexual conduct.

14. MCL 750.520e - Fourth degree criminal sexual conduct.

15. MCL 750.520g - Assault with intent to commit criminal sexual conduct.

16. Any other violation of a law of the state or a local ordinance of municipality that by its nature constitutes a sexual offense against an individual who is less than 18 years of age.

17. MCL 750.10a - Offense by sexually delinquent person (i.e., “any person whose sexual behavior is characterized by repetitive or compulsive acts which indicate a disregard of consequences or the recognized rights of others, or by the use of force upon another person in attempting sexual relations of either a heterosexual or homosexual nature, or by the commission of sexual aggressions against children under the age of 16”).

18. An attempt or conspiracy to commit an offense described in (1) through (17).

19. An offense substantially similar to an offense described in (1) through (17) under a law of the United States, any state, or any country or any tribal or military law.

14. The District Is An Equal Opportunity Employer

The District is an Equal Opportunity Employer. Pursuant to the Executive Order 11246 as amended, you are advised that under the provisions of this order, Contractors and Subcontractors are obligated to take affirmative action to provide equal opportunity without regard to race, creed, color, national origin, age or sex.

15. Michigan Right to Know Law

The District will comply with the Michigan Right to Know Law by informing Contractors of hazardous chemicals to which they may be exposed. All Contractors will be required to provide Material Safety Data Sheets for any hazardous chemicals brought to the workplace.

The Contractor shall comply with all applicable provisions of the Occupational Safety and Health Act for the duration of the specified work.

16. General Conditions

The Board of Education reserves the right to accept or reject any or all proposals, to waive irregularities, and to accept a proposal which, in the Board’s opinion, is in the District’s best interest.

The District reserves the right to declare as non-responsive, and reject, any bid which is incomplete or where material information requested in not furnished, or where indirect or incomplete answers or information is provided.

In the event, the Administration Building is closed due to unforeseen circumstances on the day Proposals are due, Proposals will be due at the same time on the next day that the District and/or the Administration Building is open.

Page 7 Water Softener Salt 2020 – Bid

Negligence in preparation, improper preparation, errors in, or omissions from, proposal shall not relieve a bidder from fulfillment of any and all obligations and requirements of the proposed Contract Documents.

No responsibility shall attach to the District, or the authorized representatives of, for the premature opening of any proposal, which is not properly addressed and identified.

Any exceptions to the terms and conditions contained in this bid or any special considerations or conditions requested or required by the Bidder MUST be specifically enumerated by the Bidder and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of this bid cannot be met by, or in the Bidder’s opinion should not be applicable to, the Bidder. The Bidder shall be required and expected to meet the specifications and the requirements as set forth in this bid in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Bidder’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the District.

The Contract Documents, as outlined in the executed Agreement, shall imply the inclusion of the entire agreement between the parties thereto, and the Bidder shall not claim any modification thereof resulting from any representation or promise made at any time by an officer, agent or employee of the District or by any other person.

17. Opening and Awarding of Bids

Bids will be publicly opened at the Huron Valley Schools Administration Office, 2390 S.

Milford Road, Highland, MI 48357 at 2:00 PM local time Wednesday, July 29, 2020

The tally sheet of the bidders’ responses will be available on line approximately seven days after the opening of the bid.

The recommendation for award will be submitted to the Board of Education at the regular Board of Education Meeting to be held on August 17, 2020 at 7:00 PM.

Page 8 Water Softener Salt 2020 – Bid

The District is looking for a vendor to supply and deliver water softener salt to the District’s buildings beginning September 1, 2020 and continuing until August 31, 2021.

The District currently uses approximately 3,100 bags of Dura Cube Water Softener Salt (50 pound bags) per year.

The District will consider alternates to the specified salt. Indicate on the Bid Response the alternate brand, bag size, price, and attach the manufacturer’s specification sheet.

The bid’s initial period is September 1, 2020 to August 31, 2021. The District, at its sole discretion may extend the bid for two (2) one-year terms, (September 1, 2021 to August 31, 2022 and September 1, 2022 to August 31, 2023).

Huron Valley Schools Location List

APO Apollo Community Center 2029 N. Milford Road Highland 48357 BRO Brooks Center 1000 Hill Road White Lake 48383 COE Country Oaks Elementary 5070 S. Duck Lake Road Commerce Twp. 48382 HER Heritage Elementary 219 Watkins Boulevard Highland 48357 HIG Highland Elementary 300 Livingston Road Highland 48357 JOH Johnson Elementary 515 General Motors Drive Milford 48381 KUR Kurtz Elementary 1350 Kurtz Drive Milford 48381 LHS Lakeland High School 1630 Bogie Lake Road White Lake 48383 LKW Lakewood Elementary 1500 Bogie Lake Road White Lake 48383 MHS Milford High School 2380 S. Milford Road Highland 48357 MMS Muir Middle School 425 George Street Milford 48381 OVMS Oak Valley Middle School 4200 White Oak Trail Commerce Twp. 48382 OXB Oxbow Elementary 100 Oxbow Lake Road White Lake 48386 SPM Spring Mills Elementary 3150 Harvey Lake Road Highland 48356 PPL Power Plant 1570 Bogie Lake Road White Lake 48383 TRA Transportation Department 2370 S. Milford Road Highland 48357 WLMS White Lake Middle School 1450 Bogie Lake Road White Lake 48383

TECHNICAL SPECIFICATIONS:

Page 9 Water Softener Salt 2020 – Bid

Locations not listed on the above map:

Maintenance & Operations (M&O) & Food Service is located at #5, the Administration Building Transportation Department and Rec. & Comm. Ed Office is located north of #3, Milford High School Brooks Elementary School is now Brooks Center and houses Harbor High School

Page 10 Water Softener Salt 2020 – Bid

BID PROPOSAL FORM Company Name: _____________________

The undersigned certifies that the bid contained meets or exceeds the attached specifications

Base Bid:

Description Estimated Usage Unit Price (per bag) Dura Cube Water Softener Salt, 50 lb bag 3,100 $

Alternates: attach manufacturer’s spec sheet for each

Alternate Brands, Compacted Cube Salt Description Estimated Usage Unit Price (per bag) 3,100 $ 3,100 $

Additional Cost (if any) to deliver to each building’s water softener locations (this may require delivery down steps to a lower level): _______________________________

Minimum bag delivery amount (Some locations require only ten bags per delivery):

Acknowledge receipt of Addendums: _______________________________________________

Familial Disclosure Affidavit included? Yes No

Iran Linked Business Affidavit included? Yes No

Do you conduct background checks on your employees? Yes No

Are you on the Federal Excluded Parties List? Yes No Unknown (which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404?)

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? Yes No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? Yes No Unknown

(For informational purposes only.)

At least 3 references with contact person:

Name: ________________________ Company: ____________________ Phone: ____________

Name: ________________________ Company: ____________________ Phone: ____________

Name: ________________________ Company: ____________________ Phone: ____________

Page 11 Water Softener Salt 2020 – Bid

BID PROPOSAL FORM page 2

My signature certifies that the Proposal as submitted complies with all of the terms and conditions set forth in the Invitation to Bid unless specifically enumerated as an exception as part of our bid.

COMPANY NAME: ______________________________________________________________

ADDRESS: _____________________________________________________________________

AUTHORIZED SIGNATURE: _____________________________________________________

AUTHORIZED NAME (please print): ________________________________________________

TITLE: ________________________________________________ DATE: _________________

PHONE NUMBER: ____________________________ FAX NUMBER: ____________________

E-MAIL: _______________________________________________________________________

Page 12 Water Softener Salt 2020 – Bid

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Huron Valley Schools Board or the Huron Valley Schools Superintendent must be accompanied with the bid.

Bids without this disclosure statement will not be accepted.

The members of the Huron Valley Schools Board are: Sean Carlson, Lindsay Cotter, Denise Forrest, Jeffrey Long, Jim Pearson, Denise Pistana, and Thomas Wiseman.

The Huron Valley Schools Superintendent is: Dr. Paul Salah

� The Following are the familial relationships:

� There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan My commission expires: ____/____/________

Page 13 Water Softener Salt 2020 – Bid

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Huron Valley Public Schools’ (the “School District”) Request For Proposals For Water Softener Salt 2020 Bid (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Title:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20_____, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

Inspiring and Building Futures, One Student at a Time

Huron Valley Schools, 2390 S. Milford Rd, Highland, MI 48357 / 248-684-8000 / www.hvs.org

Addendum Number 1

Project: Water Softener Salt 2020

Bid date: 2:00 PM Wednesday, July 29, 2010 (UNCHANGED)

Issue date: July 21, 2020

1. The bid is updated with the following language to add a cooperative component to the bid. (New items are in red italic.)

GENERAL CONDITIONS:

1. Proposal/Intent

The District is looking to purchase water softener salt for delivery to District buildings as requested during the initial bid period, September 1, 2020 to August 31, 2021. At the District’s sole discretion, the bid may be extended for two (2) one-year periods (September 1, 2021 – August 31, 2022 and September 1, 2022

– August 31, 2023).

Manufacturers’ information is shown for convenience in identifying items.

Manufacturers’ description constitutes requirements for each such item or component.

Use of Manufacturers’ information and other requirements set forth in Specifications are not intended to preclude use of any other approved manufacturer’s products or procedures which may be equivalent, solely as determined by the District, but are given for the purpose of establishing standards for design, function and quality of materials.

Type of Solicitation: Invitation to Bid (ITB) - Huron Valley Schools, in partnership with the Michigan Association of Counties (MAC) Bid Program, is implementing a Water Softener Salt procurement program statewide throughout http://www.hvs.org/

Page 2 Addendum No 1 – Water Softener Salt 2020 – Bid

Michigan. School districts and counties across the state have been requesting a Water Softener Salt contract vehicle be put in place that makes Water Softener Salt affordable and easy to order.

Through this process, it is the goal of Huron Valley Schools to competitively prequalify and establish a list of contractors that will provide a Water Softener Salt solution for the next one to three years. The resulting contract(s) will enable public municipalities, non-profit organizations, and school districts to “piggyback” and purchase on an as needed basis from the awarded pool of contractors. The list of entities that will be using this bid will continue to grow statewide. Please be sure in your proposal to list the areas of the state that you provide services.

Type of Resulting Contract: Statewide Cooperative Contract - As a result of this ITB, Huron Valley Schools will work with the Michigan Association of Counties to market and extend the resulting contract(s) to other government municipalities and school districts statewide. The vendor or vendors will be competitively selected as having been qualified as defined within the qualification section of this ITB.

New sections added to the Bid document:

18. Conflict of Interest

No member of the Board of Education or any officer, employee or person who receives a salary from the district can be directly or indirectly involved in this proposal, its services or profit from the proposal or services. If the district, in its sole and absolute discretion, deems a conflict of interest exists under applicable laws, it may be grounds for disqualification.

19. Misrepresentations

If it is discovered, prior to an award, that a proposal contains false, misleading, or otherwise inaccurate information, the proposal will be immediately disqualified. If it is discovered after a contract has been executed, that the Contractor has provide false, misleading, or otherwise inaccurate information, the contract may be terminated.

20. Funding

If funds for the fiscal year are not allocated, this contract may be terminated.

21. Contractor debriefing and protest

Upon request, a debriefing conference will be scheduled with an unsuccessful Contractor. The Director of Business & Purchasing must receive the request for a debriefing conference within five (5) days of the announcement of the

Page 3 Addendum No 1 – Water Softener Salt 2020 – Bid successful Contractor (s). Debriefing conferences may be conducted in person or on the telephone and will be scheduled for a maximum of one hour.

Protest Procedure:

Non-selected vendors who may be aggrieved in connection with this solicitation or award of any contract resulting from this solicitation may protest to the Director of Business & Purchasing. Any protest shall be submitted in writing within seven

(7) business days after such aggrieved person knows or should have known of the facts giving rise thereto.

Protests shall be in writing, concisely and logically presented in order to facilitate review. Failure of the protester to substantially comply with any of the requirements of this provision shall be grounds for dismissal of the protest.

a. Protests shall include the following information:

i. Name, address, fax and telephone numbers, and e-mail address (as applicable) of the protester.

ii. Solicitation or contract number.

iii. Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protester.

iv. Copies of all relevant documents.

v. Request for a ruling by the Director of Business and Purchasing

vi. Statement as to the form of relief requested.

vii. All information establishing that the protester is an interested party for the purpose of filing a protest. An interested party is defined as an actual or prospective Contractor whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

viii. All information establishing the timeliness of the protest.

b. All protests will be addressed to the Director of Business and Purchasing, and sent via a certified or registered receipt mail system.

c. A written decision regarding the protest shall be issued by the Director of

Business & Purchasing within thirty (30) business days after the protest is filed. The business day in which the protest was received shall count as one

(1) day.

d. Appeals to the Director of Business & Purchasing’s decision will be made using the following order of precedence, and shall be made within seven business days of receipt of the decision: Assistant Superintendent, Business & Operations, Superintendent. Should an appeal reach the level of the Superintendent, that level’s decision shall be final.

Page 4 Addendum No 1 – Water Softener Salt 2020 – Bid

Updated Technical Specifications:

The District is looking for a vendor to supply and deliver water softener salt to the District’s buildings beginning September 1, 2020 and continuing until August 31, 2021.

The District currently uses approximately 3,100 bags of Dura Cube Water Softener Salt (50 pound bags) per year.

The District will consider alternates to the specified salt. Indicate on the Bid Response the alternate brand, bag size, price, and attach the manufacturer’s specification sheet.

The bid’s initial period is September 1, 2020 to August 31, 2021. The District, at its sole discretion may extend the bid for two (2) one-year terms, (September 1, 2021 to August 31, 2022 and September 1, 2022 to August 31, 2023).

The awarded vendor agrees to provide pricing to Huron Valley Schools and its participating entities ensuring the lowest pricing available. If respondent has existing cooperative contracts in place, Huron Valley Schools requests equal or better than pricing to be submitted.

All pricing submitted to Huron Valley Schools shall include 1.5% Program fee to be remitted to MAC by the awarded vendor. It is the awarded vendor’s responsibility to keep all sales reports for all ordering entities up to date and on file with Huron Valley Schools/MAC.

The Resulting Contract will be a Statewide Cooperative Contract. Huron Valley Schools will work with the Michigan Association of Counties to market and extend the resulting contract(s) to other government municipalities and school districts statewide. The vendor or vendors will be competitively selected as having been qualified as defined within the qualification section of this RFP. If pricing varies based on geographical regions serviced or size of the entity, please explain in your proposal. Please also list all areas in Michigan that you offer services. It is not required that vendors provide services statewide.

Respondents should indicate any discounts or promotional pricing available. Multiple percentage discount structure is also acceptable. Please specify where different percentage discounts apply. If respondents have existing cooperative contracts in place, Huron Valley Schools requests equal or better than pricing to be submitted.

END

TECHNICAL SPECIFICATIONS:

Addendum 1 Water Softener Salt 2020