Water Reclamation Facility Administration Building HVAC Upgrade Phase 1

The City of Enid, located in Garfield County, Oklahoma, is seeking sealed bids for the Water Reclamation Facility Administration Building HVAC Upgrade Phase 1 project (M-2410C). The procurement involves replacing an existing 20-ton Trane rooftop package unit and installing a new 3-ton mini-split unit in the facility's laboratory. Bidders must submit comprehensive proposals that include a 5% bid bond or certified check, along with required documentation such as Business Relationship and Non-Collusion Affidavits. The project requires a complete in-place installation, including proper disposal of the existing unit and treatment of new units to protect against hydrogen sulfide exposure. A non-mandatory pre-bid meeting is scheduled for April 2, 2024, at 9:30 A.M. via Zoom, with an optional site visit to follow. Proposals are due by 4:00 P.M. on April 18, 2024, with a public bid opening at 4:10 P.M. the same day. Contractors must provide new HVAC equipment that meets specific requirements, including Trane systems or approved equivalents with variable speed drives.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Successful bidders will be required to comply with local regulations, including providing appropriate insurance, paying prevailing wages, and following traffic control and safety guidelines. The contract includes provisions for performance and maintenance bonds, with the contractor responsible for a three-year maintenance period after project acceptance. While no specific budget range is explicitly stated, the project involves replacing HVAC equipment and requires comprehensive installation services. The new rooftop unit specifications mandate either a Trane system or an approved equivalent, with the mini-split system limited to Samsung, Mitsubishi, or approved equivalent brands. The City reserves the right to reject any or all bids and adjust the project scope as needed, providing flexibility in the procurement process. Potential bidders should carefully review all documentation and ensure compliance with the detailed technical and administrative requirements outlined in the bid package.