Water Operations Pump Repairs

The City of Lubbock, Texas, located in Henderson County, is soliciting proposals for RFP 26-19328-AE Water Operations Pump Repairs, seeking qualified pump repair service centers to provide comprehensive shop and onsite repair services for various water system pumps. The procurement covers repair services for potable water, raw water, and wastewater pumps, including vertical turbine, horizontal split-case, submersible, and non-clog pumps ranging from 75 to 2,500 horsepower. Vendors may submit proposals for water pumps, wastewater pumps, or both categories, with requirements to furnish all labor, materials, tools, and supplies necessary for repairs using OEM specifications or approved equivalents. The pre-proposal meeting is scheduled for December 23, 2025, at 11:00 a.m. via Zoom, and sealed proposals are due by January 8, 2026, at 2:00 p.m. through the Bonfire portal or in hard copy. Evaluation criteria include pricing (50 points), experience and qualifications with at least twenty years of service and a ninety-day repair warranty (20 points), past project history including prompt service and digital documentation (20 points), and repair location within fifty miles of Lubbock (10 points).

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be a one-year agreement with four optional one-year renewal extensions, commencing upon formal approval, with termination available to either party upon ninety days' written notice. Vendors must maintain comprehensive insurance coverage, including $1,000,000 commercial general liability, $1,000,000 commercial auto liability, statutory workers' compensation, and additional cargo and bailee's coverage. While no specific budget range is provided, the City guarantees no minimum quantities of repair work, and pricing will be guaranteed for six months with potential adjustments based on Consumer Price Index or Product Price Index changes. The City reserves the right to award to multiple vendors if deemed in the best interest of the municipality and offers interlocal purchasing options for other Texas governmental entities at the same quoted prices. Preferred vendors will maintain fully operational repair shops with staffed technicians and OEM parts inventory within fifty miles of Lubbock, though facilities outside this radius will be considered.