Water Meter Reading Services

The Town of Vernonburg, Georgia, located in Chatham County, is issuing a Request for Proposals (RFP) for bimonthly water meter reading services covering 19 residential properties and 2 master meters within the municipality's service area. The procurement seeks qualified contractors to perform physical meter readings using manual technology, submit detailed data reports documenting meter identification and anomalies by the seventh business day of each month, execute minor repairs and maintenance activities such as replacing meter lids and endpoints, and provide 24/7 emergency repair services with customer interaction capabilities. Proposals must include detailed unit pricing per meter read for the current 19 residential and 2 master meters, separate unit pricing for any additional meters added during the contract term, and hourly rates for repair and maintenance services, along with specific pricing for emergency and after-hours calls. Proposals are due by 5:00 p.m. on Friday, April 10, 2026, with evaluation occurring during the week of April 13-17, 2026, and selection notification scheduled for Friday, April 17, 2026. Required qualifications include a company profile demonstrating relevant experience, documented methodology for ensuring accuracy and timeliness of readings, proof of active general liability and worker's compensation insurance with the municipality named as an additional insured party, and at least one reference from a prior client. The evaluation criteria emphasize cost, relevant experience, ability to meet schedules and scope requirements, and past performance. The initial contract term is two years with renewal options available.

The RFP does not identify specific set-aside designations or restrictions limiting responses to particular enterprise types, though all contractors must comply with federal eVerify program requirements and provide either a valid contractor's affidavit or proof of exemption. No incumbent vendor or current contractor information is identified in the procurement documentation. The RFP does not specify an award value or budget range, instead requiring contractors to propose their own pricing structures based on unit rates per meter read, hourly repair and maintenance rates, and emergency service fees. The municipality explicitly reserves the right to reject any or all proposals and is not obligated to award the contract to the lowest bidder, maintaining discretion in final selection based on the stated evaluation criteria.