Water Meter Boxes and Lids

Hillsborough County Board of County Commissioners is issuing Invitation to Bid (ITB-26-00188) for water meter boxes and lids through a competitive sealed bid procurement process. The solicitation seeks experienced and qualified contractors with a proven track record in providing polyethylene water meter boxes and lids on an as-needed basis. The procurement covers four distinct product categories: single-service potable water, single-service reclaimed water, dual-service potable water, and dual-service reclaimed water, each with specific dimensional, material, and performance specifications defined in the ITB document. Deliverables include products meeting pre-approved specifications, with a minimum order quantity of 300 pieces in any combination, and delivery to be completed within 30 days of purchase order receipt to three county warehouse locations in Tampa, Riverview, and Dover. The resulting contract will be awarded to a single bidder for all line items and will run for a five-year period, with the award made to the lowest responsive and responsible bidder meeting all specifications. Electronic bid submission through the Euna Procurement system is required by April 3, 2026, at 2:00 PM Eastern Time, and questions regarding specifications must be submitted through Euna Procurement's messages section no later than 10 calendar days after solicitation issuance (by March 23, 2026).

The procurement does not identify specific set-aside designations or restrictions on organization types eligible to respond. DFW Plastics, Inc. is currently listed as the approved manufacturer with no substitutions permitted, requiring bidders to source products from this established supplier to meet compliance requirements. All products must be pre-approved by the County's Water Resources Department Product Review Committee prior to delivery. Bidders must comply with E-Verify requirements, maintain a legally authorized workforce, and incorporate IMAGE Best Practices; however, insurance and surety bonds are not required for this procurement. The contract includes an annual price adjustment provision based on the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U), calculated using the simple percentage method from original awarded base prices. The estimated project value is $4,035,525.00 over the five-year contract period. Successful bidders must also complete required administrative forms including Drug-Free Workplace Certification, Substitute W-9 Form for tax identification purposes, and Direct Deposit Authorization Form for payment processing.