Invitation to Bid Water Meter Boxes and Lids

ITB-26-00188

ITB-26-00188 Page 1

SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-26-00188

SOLICITATION TITLE: Water Meter Boxes and Lids

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed bids from experienced and qualified Contractors with a proven and documented track record of providing water meter boxes, and lids.

The resulting contract will be for a five (5) year period.

DUE DATE & TIME: April 3, 2:00 P.M. Eastern Time (our clock)

ISSUING DEPARTMENT DIRECTOR:

The Director of Procurement is considered the issuing department director for the purpose of Section 2-567(c) of the Hillsborough County Procurement Protest Policy and Procedures Ordinance.

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Euna Procurement). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire @eunasolutions.com.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

mailto:support.bonfire@eunasolutions.com mailto:support.bonfire@eunasolutions.com

ITB-26-00188 Page 2

● Questions regarding the specifications or solicitation document must be directed to the County using the “messages” section in Euna Procurement for this particular procurement.

• To be given consideration, such requests must be received no later than 10 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is not required for this procurement.

SURETY (BONDS): Bid, performance, and/or payment surety is not required for this procurement.

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

DIGITAL ACCESSIBILITY COMPLIANCE:

Any and all information and communications technology developed, provided, procured, maintained, or otherwise made available under this Contract and intended for public access or use, shall comply with various accessibility standards. Please see General Terms and Conditions for complete details and requirements.

mailto:iSupplier@HCFL.gov https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

ITB-26-00188 Page 3

1. SPECIFICATIONS

1.1. Scope

Hillsborough County Water Resources Department (WRD) is seeking competitive sealed bids from experienced and qualified suppliers with a proven documented track record of providing water meter boxes and lids on an as-needed basis.

1.2. Applicable Publications and Terminology

The following publication(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 American Association of State Highway and Transportation Officials (AASHTO) AASHTO Guidance | FHWA (dot.gov) https://highways.dot.gov/safety/rwd/reduce-crash-severity/aashto-guidance

1.2.2 American Society for Testing and Materials (ASTM)

https://www.astm.org/standards-and-solutions/standards-publications

1.2.3 Western Underground (WU)

https://www.newbasis.com/resources/industry-standards/

1.2.4 (Appendix B) https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/P re%20Approved%20Products%20and%20Materials.pdf

1.3. Minimum Qualifications

1.3.1 The Bidder/Proposer or principal thereof shall demonstrate recent experience in providing substantially similar services.

1.3.2 All bids submitted must, at the time of bid opening and for the entire term of the contract, be products that have been reviewed and approved for use by the WRD Product Review Committee (PRC). No substitutes will be considered for award. A complete listing of all products currently approved by the WRD PRC can be found at the following link:

https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/P re%20Approved%20Products%20and%20Materials.pdf

1.3.3 Firms that do not currently have products approved and are interested initiating the review process, information can be obtained at the following link:

https://hcfl.gov/businesses/land-development/technical-publications/water-resources-product-review-committee

1.3.4 Bidders are advised that the timeframe for WRD PRC review, and approval will take longer than the timeframe afforded for the solicitation.

https://highways.dot.gov/safety/rwd/reduce-crash-severity/aashto-guidance https://highways.dot.gov/safety/rwd/reduce-crash-severity/aashto-guidance https://www.astm.org/standards-and-solutions/standards-publications https://www.newbasis.com/resources/industry-standards/ https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/Pre%20Approved%20Products%20and%20Materials.pdf https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/Pre%20Approved%20Products%20and%20Materials.pdf https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/Pre%20Approved%20Products%20and%20Materials.pdf https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt856f1adddc6415a6/Pre%20Approved%20Products%20and%20Materials.pdf https://hcfl.gov/businesses/land-development/technical-publications/water-resources-product-review-committee https://hcfl.gov/businesses/land-development/technical-publications/water-resources-product-review-committee

ITB-26-00188 Page 4

1.3.5 The WRD will only accept the listed approved manufacturers. NO SUBSTITUTIONS

WILL BE ALLOWED OR ACCEPTED.

1.3.5.1 Brands include: DFW Plastics, Inc.

1.4. Minimum Requirements

1.4.1 Meter Boxes and Lids – Material

1.4.1.1 Standard material for all meter boxes and lids shall be modified polyethylene no substitutions.

1.4.1.2 Material shall be uniform throughout for maximum longevity and shall not have any foaming agent that creates air pockets within the polymer body or polymer lid.

1.4.2 Material Boxes and Lids – Vertical and Lateral Load Rating:

1.4.2.1 Compliant with AASHTO, Design Load of H-10; ASTM C 857-16, Design Load of A-8; 8,000 pounds transferred through a ten inch (10”) x ten inch (10”) steel plate centered in the cover and body.

1.4.2.2 Compliant with AASHTO, Design Load of H-20; ASTM C 857-16, Design Load of A-16; 16,000 pounds transferred through a ten inch (10”) x twenty inch (20”) steel plate centered in the cover and body.

1.4.2.3 Must withstand H-10 and H-20 loading in incidental, or non-deliberate traffic areas.

1.4.3 Lids

1.4.3.1 All lids require the knockout option, with no exceptions.

1.4.4 Single Service – Potable Water

1.4.4.1 Lids

1.4.4.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western Underground 3.6 and ASTM D1894-14.

1.4.4.1.2 Polymer lids shall be constructed of a polyethylene material to render an inability to float.

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1.4.4.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.4.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign object when tested in accordance to ASTM 792- 08 no substitutions allowed.

1.4.4.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.4.1.6 Polymer lid must be modifiable in the field without violating the Occupational Safety and Health Administration (OSHA) silica rule.

1.4.4.1.7 Polymer lid shall have molded finger hole.

1.4.4.1.8 Polymer lid shall seat securely, and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.4.1.9 Polymer lid shall have a skid resistant molded tread, with dimensions not less than 0.188” x 0.938” x 0.150”.

1.4.4.1.10 Polymer lid shall have a “HILLSBOROUGH COUNTY” molded into the polymer lid.

1.4.4.1.11 Polymer lid shall have “WATER METER” molded into the polymer lid.

1.4.4.1.12 Polymer lid shall be black. The black material shall be uniform through the polymer lid for maximum longevity.

1.4.4.1.13 Polymer lid shall have molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/Pre-Consumer Recycled Content.

1.4.4.1.14 Dimensions (no deviations accepted):

1.4.4.1.14.1 Height: one and three-quarter inch (1 ¾”).

1.4.4.1.14.2 Width: eleven and one-quarter inch (11-1/4”).

1.4.4.1.14.3 Length: seventeen and fifteen-sixteenths inch (17- 15/16”).

1.4.4.2 Meter Box Body

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1.4.4.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.4.2.2 Polymer body shall be black and have a minimum of three-eighths inch (3/8”) wall thickness.

1.4.4.2.3 Polymer body shall have minimum inside working room of nineteen and one-eighths inch (19-1/8”) x ten and seven-sixteenths inch 10-7/16”).

1.4.4.2.4 Polymer body shall have ribbing along the outside of the box to be crush resistant.

1.4.4.2.5 Polymer body shall have a flange around the lid opening to help prevent settling, and aid in the adjustment to grade.

1.4.4.2.6 Polymer body shall have one (1) pipe slot molded on each end of the body that measures two and one-half inch (2-1/2”) x three and one-half inch (3-1/2”).

1.4.4.2.7 Polymer body shall have a molded recycle emblem with a minimum of thirty-five percent (35%) Post Industrial/Pre Consumer Recycled Content.

1.4.4.2.8 Dimensions (no deviations accepted):

1.4.4.2.8.1 Height: twelve inches (12”).

1.4.4.2.8.2 Width Top: fourteen and three-quarter inch (14-

3/4”).

1.4.4.2.8.3 Width Base: eleven inches (11”).

1.4.4.2.8.4 Length Top: twenty-one inches (21”).

1.4.4.2.8.5 Length Base: twenty-one inches (21”).

1.4.5 Single Service – Reclaim Water

1.4.5.1 Lid

1.4.5.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western underground 3.6 and ASTM D1894-14.

ITB-26-00188 Page 7

1.4.5.1.2 Polymer lids shall be constructed of a polyethylene material to

1.4.5.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.5.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign objects when tested in accordance to ASTM D792- 08 no substitutions allowed.

1.4.5.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.5.1.6 Polymer lid must be modifiable in the field without violating the OSHA silica rule.

1.4.5.1.7 Polymer lid shall have molded finger hole.

1.4.5.1.8 Polymer lid shall seat securely and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.5.1.9 Polymer lid shall have a skid resistance molded tread with dimensions not less than 0.188” x 0.938” x 0.150”.

1.4.5.1.10 Polymer lid shall have “HILLSBOROUGH COUNY” molded into the polymer lid.

1.4.5.1.11 Polymer lid shall have “RECLAIMED WATER / DO NOT DRINK NO BEBER” molded into the polymer lid.

1.4.5.1.12 Polymer lid shall be purple. The purple material shall be uniform through the polymer lid for maximum longevity.

1.4.5.1.13 Polymer lid shall have a molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/ Pre-Consumer Recycled Content.

1.4.5.1.14 Dimensions (no deviations accepted):

1.4.5.1.14.1 Height: one and three-quarter inch (1 ¾”).

1.4.5.1.14.2 Width: eleven and one-quarter inch (11-1/4”).

1.4.5.1.14.3 Length: seventeen and fifteen-sixteenths inch (17- 15/16”).

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1.4.5.2 Meter Box Body

1.4.5.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.5.2.2 Polymer body shall be purple and have a minimum of three-eighths inch (3/8”) wall thickness.

1.4.5.2.3 Polymer body shall have minimum inside working room of nineteen and on-eighths inch (19-1/8”) x ten and seven-sixteenths inch 10-7/16”).

1.4.5.2.4 Polymer body shall have ribbing along the outside of the box to be crush resistant.

1.4.5.2.5 Polymer body shall have a flange around the lid opening to help prevent settling, and aid in the adjustment to grade.

1.4.5.2.6 Polymer body shall have one (1) pipe slot molded on each end of the body that measures two and one-half inch (2-1/2”) x three and one-half inch (3-1/2”).

1.4.5.2.7 Polymer body shall have a molded recycle emblem with a minimum of thirty-five percent (35%) Post Industrial/Pre Consumer Recycled Content.

1.4.5.2.8 Dimensions (no deviations accepted):

1.4.5.2.8.1 Height: twelve inches (12”).

1.4.5.2.8.2 Width Top: fourteen and three-quarter inch (14-

3/4”).

1.4.5.2.8.3 Width Base: eleven inches (11”).

1.4.5.2.8.4 Length Top: twenty-one inches (21”).

1.4.5.2.8.5 Length Base: twenty-one inches (21”).

1.4.6 Dual Service – Potable Water

1.4.6.1 Lid

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1.4.6.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western Underground 3.6 and ASTM D1894-14.

1.4.6.1.2 Polymer lids shall be constructed of a polyethylene material to

1.4.6.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.6.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign object when tested in accordance to ASTM 792- 08 no substitutions allowed.

1.4.6.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.6.1.6 Polymer lid must be modifiable in the field without violating the Occupational Safety and Health Administration (OSHA) silica rule.

1.4.6.1.7 Polymer lid shall have molded finger hole.

1.4.6.1.8 Polymer lid shall seat securely, and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.6.1.9 Polymer lid shall have a skid resistant molded tread, with dimensions not less than 0.188” x 0.938” x 0.150”.

1.4.6.1.10 Polymer lid shall have a “HILLSBOROUGH COUNTY” molded into the polymer lid.

1.4.6.1.11 Polymer lid shall have “WATER METER” molded into the polymer lid.

1.4.6.1.12 Polymer lid shall be black. The black material shall be uniform through the polymer lid for maximum longevity.

1.4.6.1.13 Polymer lid shall have molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/Pre-Consumer Recycled Content.

1.4.6.1.14 Dimensions (no deviations accepted):

ITB-26-00188 Page 10

1.4.6.1.14.1 Height: one and one-half inch (1 ½”).

1.4.6.1.14.2 Width: fourteen and five-eighths inch (14-5/8”).

1.4.6.1.14.3 Length: sixteen and five-eighths inch (16-5/8”).

1.4.6.2 Meter Box Body

1.4.6.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.6.2.2 Polymer body shall be black and have a minimum of three-

1.4.6.2.3 Polymer body shall have minimum inside working room of eighteen and three-eighths inch (18-3/8”) x sixteen and one-quarter inch 16-1/4”).

1.4.6.2.4 Polymer body shall have ribbing along the outside of the box to

1.4.6.2.5 Polymer body shall have a flange around the lid opening to help

1.4.6.2.6 Polymer body shall have one (1) pipe slot molded on each end one-half inch (3-1/2”) in and seven inches (7”) x three and one-half inch (3-1/2”) out.

1.4.6.2.7 Polymer body shall have a molded recycle emblem with a

1.4.6.2.8 Dimensions (no deviations accepted):

1.4.6.2.8.1 Height: twelve and three-eighths inch (12-3/8”).

1.4.6.2.8.2 Width Top: eighteen and three-eighths inch (18-

3/8”).

1.4.6.2.8.3 Width Base: sixteen and seven-eighths inch (16-7/8”)

1.4.6.2.8.4 Length Top: twenty and three-eighths inch (20-3/8”)

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1.4.6.2.8.5 Length Base: nineteen and five-eighths inch (19-

5/8”).

1.4.7 Dual Service – Reclaim Water

1.4.7.1 Lids

1.4.7.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western underground 3.6 and ASTM D1894-14.

1.4.7.1.2 Polymer lids shall be constructed of a polyethylene material to render an inability to float.

1.4.7.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.7.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign objects when tested in accordance to ASTM D792- 08 no substitutions allowed.

1.4.7.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.7.1.6 Polymer lid must be modifiable in the field without violating the OSHA silica rule.

1.4.7.1.7 Polymer lid shall have molded finger hole.

1.4.7.1.8 Polymer lid shall seat securely and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.7.1.9 Polymer lid shall have a skid resistance molded tread with dimensions not less than 0.188” x 0.938” x 0.150”.

1.4.7.1.10 Polymer lid shall have “HILLSBOROUGH COUNY” molded into the polymer lid.

1.4.7.1.11 Polymer lid shall have “RECLAIMED WATER / DO NOT DRINK NO BEBER” molded into the polymer lid.

1.4.7.1.12 Polymer lid shall be purple. The purple material shall be uniform through the polymer lid for maximum longevity.

ITB-26-00188 Page 12

1.4.7.1.13 Polymer lid shall have a molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/ Pre-Consumer Recycled Content.

1.4.7.1.14 Dimensions (no deviations accepted):

1.4.7.1.14.1 Height: one and one-half inch (1-1/2”).

1.4.7.1.14.2 Width: fourteen and five-eighths inch (14-5/8”).

1.4.7.1.14.3 Length: sixteen and five-eighths inch (16-5/8”).

1.4.7.2 Meter Box Body

1.4.7.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.7.2.2 Polymer body shall be black and have a minimum of three-

1.4.7.2.3 Polymer body shall have minimum inside working room of eighteen and three-eighths inch (18-3/8”) x sixteen and one-quarter inch 16-1/4”).

1.4.7.2.4 Polymer body shall have ribbing along the outside of the box to

1.4.7.2.5 Polymer body shall have a flange around the lid opening to help

1.4.7.2.6 Polymer body shall have one (1) pipe slot molded on each end one-half inch (3-1/2”) in and seven inches (7”) x three and one-half inch (3-1/2”) out.

1.4.7.2.7 Polymer body shall have a molded recycle emblem with a

1.4.7.2.8 Dimensions (no deviations accepted):

1.4.7.2.8.1 Height: twelve and three-eighths inch (12-3/8”).

ITB-26-00188 Page 13

1.4.7.2.8.2 Width Top: eighteen and three-eighths inch (18-

3/8”).

1.4.7.2.8.3 Width Base: sixteen and seven-eighths inch (16-

7/8”).

1.4.7.2.8.4 Length Top: twenty and three-eighths inch (20-3/8”).

1.4.7.2.8.5 Length Base: nineteen and five-eighths inch (19-

5/8”).

1.4.8 Commercial/Construction – Potable Water

1.4.8.1 Lid

1.4.8.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western Underground 3.6 and ASTM D1894-14.

1.4.8.1.2 Polymer lids shall be constructed of a polyethylene material to render an inability to float.

1.4.8.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.8.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign object when tested in accordance to ASTM 792- 08 no substitutions allowed.

1.4.8.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.8.1.6 Polymer lid must be modifiable in the field without violating the Occupational Safety and Health Administration (OSHA) silica rule.

1.4.8.1.7 Polymer lid shall have molded finger hole.

1.4.8.1.8 Polymer lid shall seat securely, and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.8.1.9 Polymer lid shall have a skid resistant molded tread, with dimensions not less than 0.188” x 0.938” x 0.150”.

ITB-26-00188 Page 14

1.4.8.1.10 Polymer lid shall have a “HILLSBOROUGH COUNTY” molded into the polymer lid.

1.4.8.1.11 Polymer lid shall have “WATER METER” molded into the polymer lid.

1.4.8.1.12 Polymer lid shall be black. The black material shall be uniform through the polymer lid for maximum longevity.

1.4.8.1.13 Polymer lid shall have molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/Pre-Consumer Recycled Content.

1.4.8.1.14 Dimensions (no deviations accepted):

1.4.8.1.14.1 Height: two inches (2”).

1.4.8.1.14.2 Width: seventeen and three-quarter inch (17-3/4”).

1.4.8.1.14.3 Length: thirty and five-eighths inch (30-5/8”)

1.4.8.2 Meter Box Body

1.4.8.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.8.2.2 Polymer body shall be black and have a minimum of three-

1.4.8.2.3 Polymer body shall have minimum inside working room of thirty-one and three-quarter inch (31-3/4”) x sixteen and five-sixteenths inch (16-5/16”).

1.4.8.2.4 Polymer body shall have ribbing along the outside of the box to

1.4.8.2.5 Polymer body shall have a flange around the lid opening to help

1.4.8.2.6 Polymer body shall have one (1) pipe slot molded on each end of the body that measures three inches (3”) x four inches (4”).

ITB-26-00188 Page 15

1.4.8.2.7 Polymer body shall have a molded recycle emblem with a

1.4.8.2.8 Dimensions (no deviations accepted):

1.4.8.2.8.1 Height: twelve inches (12”).

1.4.8.2.8.2 Width Top: twenty-one and one-quarter inch (21-

1/4”).

1.4.8.2.8.3 Width Base: seventeen and one-half inch (17-1/2”).

1.4.8.2.8.4 Length Top: thirty-four and one-eighths inch (34- 1/8”).

1.4.8.2.8.5 Length Base: thirty-four and one-eighths inch (34-

1.4.9 Commercial/Construction – Reclaim Water

1.4.9.1 Lid

1.4.9.1.1 Polymer lid shall be constructed of a polyethylene material specifically blended for maximized kinetic friction and must have a minimum coefficient of friction of 0.60 to exceed testing requirements of Western underground 3.6 and ASTM D1894-14.

1.4.9.1.2 Polymer lids shall be constructed of a polyethylene material to render an inability to float.

1.4.9.1.3 Minimum relative density of 1.10 according to ASTM D792-08 test method, materials only.

1.4.9.1.4 Material used to manufacture the polymer lid must not include any metal, or foreign objects when tested in accordance to ASTM D792- 08 no substitutions allowed.

1.4.9.1.5 For maximum durability, polymer lid shall be compression molded, and solid throughout.

1.4.9.1.6 Polymer lid must be modifiable in the field without violating the OSHA silica rule.

1.4.9.1.7 Polymer lid shall have molded finger hole.

ITB-26-00188 Page 16

1.4.9.1.8 Polymer lid shall seat securely and evenly inside the meter box and shall not overlap the top edge of the meter box.

1.4.9.1.9 Polymer lid shall have a skid resistance molded tread with dimensions not less than 0.188” x 0.938” x 0.150”.

1.4.9.1.10 Polymer lid shall have “HILLSBOROUGH COUNY” molded into the polymer lid.

1.4.9.1.11 Polymer lid shall have “RECLAIMED WATER / DO NOT DRINK NO BEBER” molded into the polymer lid.

1.4.9.1.12 Polymer lid shall be purple. The purple material shall be uniform through the polymer lid for maximum longevity.

1.4.9.1.13 Polymer lid shall have a molded recycle emblem with a minimum of fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post-Consumer Recycled, and fifty percent (50%) Post Industrial/ Pre-Consumer Recycled Content.

1.4.9.1.14 Dimensions (no deviations accepted):

1.4.9.1.14.1 Height: two inches (2”).

1.4.9.1.14.2 Width: seventeen and three-quarter inch (17-3/4”).

1.4.9.1.14.3 Length: thirty and five-eighths inch (30-5/8”).

1.4.9.2 Meter Box Body

1.4.9.2.1 Polymer body shall be polyethylene material, uniform throughout of a single wall design, without layering of the polyethylene material.

1.4.9.2.2 Polymer body shall be purple and have a minimum of three-

1.4.9.2.3 Polymer body shall have minimum inside working room of thirty-one and three-quarter inch (31-3/4”) x sixteen and five-sixteenths inch (16-5/16”).

1.4.9.2.4 Polymer body shall have ribbing along the outside of the box to

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1.4.9.2.5 Polymer body shall have a flange around the lid opening to help

1.4.9.2.6 Polymer body shall have one (1) pipe slot molded on each end of the body that measures three inches (3”) x four inches (4”).

1.4.9.2.7 Polymer body shall have a molded recycle emblem with a

1.4.9.2.8 Dimensions (no deviations accepted):

1.4.9.2.8.1 Height: twelve inches (12”).

1.4.9.2.8.2 Width Top: twenty-one and one-quarter inch (21-

1/4”).

1.4.9.2.8.3 Width Base: seventeen and one-half inch (17-1/2”).

1.4.9.2.8.4 Length Top: thirty-four and one-eighth inch (34-

1.4.9.2.8.5 Length Base: thirty-four and one-eighth inch (34-

1.5. Preparation for Delivery

1.5.1 Delivery of the goods must be no later than 30 Days after Contractor's receipt of a Purchase Order from the County. The Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

1.5.2 Minimum order quantity shall be 300 pieces in any combination of items ordered.

1.5.3 Delivery locations:

1.5.3.1 West Warehouse: 9811 Sheldon Road, Tampa, FL 33635

1.5.3.2 South Warehouse: 10707 Rhodine Road, Riverview, FL 33579

1.5.3.3 East Warehouse: 14091 Sydney Road, Dover, FL 33527

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2. SPECIAL TERMS AND CONDITIONS

2.1 Basis for Award (Overall Low)

Award will be made to the lowest, responsive, and responsible Bidder meeting Specifications.

Award will be made to a single Bidder for all line items. If a Bidder fails to submit an Offer on all line items, then that Bidder is not eligible for award.

2.2 Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

2.3 Price Escalation/De-Escalation (CPI)

2.3.1 Any reference in the solicitation to price adjustments or price escalations shall mean price decreases as well as increases unless otherwise stipulated. Unit prices or rates in contracts that are longer than twelve (12) months and include a provision for price adjustments based on movement in the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U) (1982 84=100) may be adjusted annually (contract redetermination period). The awarded unit prices or rates will be effective for one (1) year beginning on the date of purchase order issuance or contract effective date, whichever is later. The awarded vendor may request unit price or rate adjustments no later than 30 days prior to the start of the next contract redetermination period. The unit prices or rates may be adjusted, up or down, based on the percentage movement of the “CPI for All Urban Consumers (CPI-U) 1982-84=100 (Unadjusted)” posted at https://data.bls.gov/cgi-bin/surveymost?bls.

2.3.2 The baseline index will be the month and year in which the contract begins. The adjustments will not be cumulative and will be computed from the original awarded (base) prices or rates. Adjustments shall be computed using the latest cited CPI-U that is published and available on the date the County receives the adjustment request in writing. The unit price(s) changed as a result of these adjustments shall become effective on the first day of the next contract redetermination period. Adjustments will not be retroactive or prorated. If an adjustment is requested during the term of the contract, the County reserves the right to also request an adjustment in the same prescribed manner, especially if the CPI-U decreases and it is deemed to be in the County's best interest. Price adjustments shall be accomplished using the simple percentage method, which will adjust the base rate by the same percentage as the percent change in the CPI- U. Following is an example of the calculation:

https://data.bls.gov/cgi-bin/surveymost?bls

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Calculation Example

CPI2 = CPI-U at time of adjustment calculation (May 2019): 146.8 CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 1.023

Base rate: $1,000.00 Multiplied by 1.023 Equals adjusted rate $1,023.00

For subsequent years, the base rate (CPI1) remains the same and the adjustment calculation will show the change from the base rate. Following shows the second adjustment using the example above:

CPI2 = CPI-U at time of adjustment calculation (May 2020): 140.6 CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 0.980

Base rate: $1,000.00 Multiplied by 0.980 Equals adjusted rate $980.00

2.4 Purchase Order/Contract

By submitting an Offer, the Bidder/Proposer declares that it understands and agrees that Bidder’s/Proposer’s Offer in addition to the Specifications, the Instructions, the General Terms and Conditions, the Special Terms and Conditions, the Insurance and Bond requirements, any Amendment(s) issued and all applicable attachments to this Solicitation Document shall become a valid contract between the County and the Contractor upon approval of the contract award by the Board of County Commissioners (if applicable), upon approval of the contract award by the County Administrator (if applicable), or upon the County’s issuance of a Contract Purchase Agreement, Blanket Purchase Agreement, or Purchase Order, whichever occurs sooner.

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2.5 Contract Period for Term Contract

The Contract resulting from this Solicitation Document will be in effect for a five (5)-year period (ending on the last Business Day of the final month) from the effective date of the Contract as established by the County’s Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA).

2.6 Estimated Quantities

Quantities given represent the best estimate for use and shall be the basis for award. However, these quantities are not intended to represent actual requirements, which are not known at this time and may vary during the Contract Period. The County does not guarantee a minimum total purchase.

Furthermore, the requirements of the County may exceed best estimates and the Successful Bidder/Proposer shall provide such requirements to the extent they are reasonable.

2.7 Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69-1112 and 69-1119

All Offers received by the County in response to this Solicitation Document shall be considered as Offers to members of the Hillsborough County Governmental Purchasing Council. Members, at their discretion, may utilize the Contract that results from this Solicitation Document. Members may purchase the goods, Services and/or Work under the same terms and conditions as the Contract between the Contractor and the County. Members will issue their own purchase orders, issue payments and coordinate the service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists of the following agencies:

Children’s Board of Hillsborough County City of Plant City City of Tampa City of Tampa Housing Authority City of Temple Terrace Clerk of the Circuit Court Expressway Authority Hillsborough Area Regional Transit Authority Hillsborough County Aviation Authority Hillsborough County Board of County Commissioners Hillsborough Community College Hillsborough County School Board Hillsborough County Sheriff Property Appraiser State Attorney’s Office Supervisor of Elections Tampa Palms Community Development District Tampa Port Authority Tampa Sports Authority Tax Collector

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2.8 Ordering

The County shall issue a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) to cover any goods, Services and/or Work to be furnished under this Contract. The County user departments will then issue Standard Purchase Orders against the BPA/CPA on an as-needed basis. The Successful Bidder/Proposer shall deliver the applicable goods, Services and/or Work only upon receipt of a Standard Purchase Order. No goods, Services and/or Work are to be provided until a Standard Purchase Order is issued. However, any Standard Purchase Order issued PRIOR to the end of the Contract Period shall be completed, invoiced and paid after the expiration of the Contract. Orders shall be issued only during the Contract Period. The County reserves the right to modify the delivery location(s) identified throughout the Contract Period.

2.9 Termination for Convenience

In the event the County elects to terminate the Contract, the County shall provide the Contractor with notice of termination in writing by electronic and/or certified mail. The County shall pay the Contractor for any accepted goods, Services and/or Work provided by the Contractor to the County prior to the Contractor’s receipt of said termination notice.

3. DEFINITIONS

The following words and expressions (or pronouns) shall, wherever they appear in this Solicitation Document and the Contract Documents, be construed as follows unless a different meaning is clear from the context.

3.1 Agreement

"Agreement" shall mean the written agreement between the County and the Contractor covering the goods and/or Services to be provided and/or the Work to be performed pursuant to this Solicitation Document. The Agreement (if one is required for this particular Solicitation Document) will be attached to and made a part of the Contract Documents.

3.2 Amendment(s), Addendum, or Addenda

"Amendment(s)", "Addendum", or "Addenda" shall mean the additional information and/or requirements concerning this Solicitation Document that are issued by the County, in writing, prior to the Close Date.

3.3 Bid(s), or Bidder's Bid

"Bid(s)", "Bidder’s Bid”, "Proposal(s)", or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

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3.4 Bidder

"Bidder" or "Proposer" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

3.5 Blanket Purchase Agreement (BPA)

“Blanket Purchase Agreement (BPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said products/Services/ Work, the effective dates for the provision of said products/Services/Work, and any additional terms and conditions of the Contract, if applicable.

3.6 Board of County Commissioners

"Board of County Commissioners" shall mean the Board of County Commissioners of Hillsborough County, Florida.

3.7 Bond

"Bond" or "Earnest Money Deposit (EMD)" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer/Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

3.8 Business Day(s)

“Business Day(s) "shall mean Monday through Friday excluding public holidays.

3.9 Change Order

“Change Order” shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County and Contractor authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time.

3.10 Close Date

"Close Date" shall mean the date and time set for delivery to the County of all Offers submitted in response to this Solicitation Document.

3.11 Contract or Contract Documents

"Contract" or "Contract Documents" shall mean the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Equal Employment Opportunity and Affirmative Action Requirements, all Amendment(s) issued, the Offer, the Agreement (if applicable), all the attached documents identified in this Solicitation

ITB-26-00188 Page 23

Document, all supplementary drawings issued after award of the contract, all Change Orders, all Allowance Authorization Releases, and all provisions required by law to be a part of the Contract Documents, whether actually inserted therein or not.

3.12 Contract Price

"Contract Price" shall mean the total monies payable to the Contractor under the Contract Documents.

3.13 Contract Purchase Agreement (CPA)

“Contract Purchase Agreement (CPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said products/Services/ Work, the effective dates for the provision of said products/Services/Work, and additional terms and conditions of the Contract, if applicable.

3.14 Contract Time or Contract Period

"Contract Time" or “Contract Period” shall mean the number of calendar Days stated in the Contract Documents for the completion of the Work and/or the provision of the goods and/or Services specified therein.

3.15 Contractor

"Contractor" shall mean the Successful Offeror, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.

3.16 County

"County" shall mean the Board of County Commissioners, Hillsborough County, Florida, for whom the Contract is being performed.

3.17 County Administrator

"County Administrator" shall mean Hillsborough County's County Administrator, or a designee identified by the County Administrator to perform certain functions on behalf of the County Administrator.

3.18 Day(s)

"Day(s)" shall mean one calendar day.

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3.19 Designee

"Designee" shall mean the person appointed by the Board of County Commissioners and/or the County Administrator to act on his/her behalf.

3.20 Earnest Money Deposit (EMD)

"Earnest Money Deposit (EMD)" or "Bond" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer and/or Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

3.21 Electronic Bidding System

"Electronic Bidding System" shall mean the County’s Electronic Bidding System.

3.22 Invitation To Bid

“Invitation to Bid” shall mean the Solicitation Document issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

3.23 Minimum Specifications

"Minimum Specifications" shall mean the portion of the Specifications that address the technical requirements of the Work to be performed under this Contract including materials, equipment, and workmanship.

3.24 Modification Agreement

“Modification Agreement(s)” shall mean the written order to the Contractor authorizing an addition, deletion, or revision in the goods, Services and/or Work to be provided under the Contract Documents or an adjustment in the Contract Price issued after the award of and/or execution of the Contract/Agreement. Such written order must be approved and/or executed by the applicable authorized representatives of the County in accordance with County policy.

Modification Agreements that are required to be approved by the Board of County Commissioners pursuant to County policy must be executed by the Contractor and the Chair of the Board of County Commissioners.

3.25 Notice

"Notice" shall mean a written notice for the County and the Contractor as set forth in this Solicitation Document and/or the Contract Documents.

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3.26 Notice of Award

"Notice of Award" shall mean the written notice given by the County to the Successful Bidder/Proposer that said Bidder/Proposer has been selected by the County to provide the goods/Services and/or perform the Work specified in this Solicitation Document.

3.27 Notice to Proceed

"Notice to Proceed" shall mean the written notice given by the County to the Successful Bidder/Proposer and/or Contractor of the date for the Work to start and/or for the date of the Successful Bidder/Proposer and/or Contractor to provide the goods and/or Services specified in the Contract Documents.

3.28 Offer(s)

"Offer(s)" or "Bid(s)" or "Proposal(s)" or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Offeror submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Offeror in response to this Solicitation Document.

3.29 Offeror

"Offeror" shall mean any person, partnership, corporation or other entity or organization that has submitted an Offer, Bid, or Proposal to the County in response to a procurement solicitation issued by the County to provide equipment, supplies, materials, or Services.

3.30 Project

"Project" shall mean the entire action and/or improvement which is the subject of this Solicitation Document and/or the Contract Documents.

3.31 Project Manager

"Project Manager" shall mean the duly authorized representative of the Board of County Commissioners during the Contract Period.

3.32 Proposal(s)

"Proposal(s)" or "Bid(s)" or "Bidder’s Bid(s)” or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

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3.33 Proposer

"Proposer" or "Bidder" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

3.34 Purchase Order

“Purchase Order” shall mean the County’s written document to the Contractor authorizing Work.

3.35 Quote(s)

"Quote(s)" or "Bid(s)" or "Bidder’s Bid(s)” or "Proposal(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

3.36 Service(s)

"Service(s)" shall mean the activity/improvement and/or the means or methods necessary for implementation and prosecution of the Project and/or Work that is the subject of the Contract Documents.

3.37 Site(s)

"Site(s)" shall mean the area(s) upon or in which the Contractor’s operations are carried on and such other areas adjacent thereto as may be designated as such by the County.

3.38 Solicitation Document

"Solicitation Document" shall mean the solicitation issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

3.39 Specifications

"Specifications” shall mean the detailed information set forth in the “Specifications” Section of this Solicitation Document describing and/or concerning the goods, Services and/or Work being solicited by the County via this Solicitation Document, including, but not limited to, any terms and conditions contained within the “Specifications” Section, any Amendment(s) issued related to the “Specifications” Section, and/or any drawings or maps relating to the “Specifications” Section of this Solicitation Document.

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3.40 Subcontractor

"Subcontractor" shall mean any person, firm or corporation other than employees of the Contractor who or which contracts with the Contractor to furnish, or actually furnishes labor, materials, and/or equipment for the Work and/or Project to be performed that is the subject of the Contract Documents.

3.41 Successful Bidder/Proposer

“Successful Bidder” or "Successful Proposer" shall mean the Contractor and vice versa, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.

3.42 Surety

"Surety" shall mean any corporation that executes, as surety, the Bidder’s/Proposer's Bid/Proposal bond, and/or any corporation that executed, as surety, the Contractor’s Bid/Proposal, performance, and/or payment Bond.

3.43 Unilateral Change Order

“Unilateral Change Order” shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time that does not require concurrence of the Contractor.

3.44 Work

"Work" shall mean any and all obligations, duties and responsibilities necessary for the successful delivery of the goods and/or the successful completion of the Services, Project and/or tasks assigned to or undertaken by the Contractor pursuant to the Contract Documents, including, but not limited to, the furnishing of all labor, materials, equipment and other incidentals contemplated by and/or related to the Contracted Documents.

4. INSTRUCTIONS

4.1 Bid Submissions

4.1.1 The County shall only accept Offers through its Electronic Bidding System.

4.1.2 Offers delivered by non-electronic means, facsimile, electronic mail (e-mail) or electronic means other than through the County's Electronic Bidding System will not be considered.

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4.2 Non-Discrimination and Compliance with Laws

4.2.1 Bidder shall comply with the requirements of all applicable federal, state and local laws prohibiting discrimination and the rules, regulations, policies, and executive orders promulgated thereunder, all of which are incorporated herein by reference.

4.2.2 The County prohibits any person/business involved in County contracting and procurement activities, to discriminate on the basis of actual or perceived race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression.

4.2.3 Bidder shall comply with the requirements of all applicable federal, state and local laws and the rules, regulations, policies and executive orders promulgated thereunder, all of which are incorporated herein by reference.

4.3 Award of Contract and Rejection of Bids

4.3.1 A Contract, if awarded, will be awarded to the lowest responsive and responsible Bidder in accordance with this Solicitation Document and applicable law.

4.3.2 The County, in its sole discretion, may determine whether acceptance of the Bid/Quote is in the best interest of the County. Further, the County reserves the right to reject any and all Bids/Quotes and to waive any informality concerning a Bid/Quote whenever such rejection or waiver is in the best interest of the County and in conformance with Florida Law.

4.3.3 The County also reserves the right to reject the…