Water Meter Boxes and Covers (Carson and Brooks)

The City of Palm Bay in Brevard County, Florida, is seeking bids for Water Meter Boxes and Covers through Invitation for Bid (IFB) 05-ITB-26, specifically requiring products from the Carson and Brooks product lines. The procurement focuses on two types of meter boxes and covers: high-density polyethylene (HDPE) meter boxes and covers from Carson, and concrete meter boxes and covers from Brooks, with strict instructions that no product substitutions will be accepted. Potential vendors must be factory-authorized distributors for these specific product lines and must provide new, current model year products that meet minimum specifications. The bid was released on September 26, 2025, with a deadline for questions on October 7, 2025, and bids due on October 21, 2025, at 9:00 AM, with bid opening scheduled for 11:00 AM the same day. The contract term is twenty-four (24) months, with potential extensions up to a total of sixty (60) months, and purchase orders will be issued on an "as-needed" basis with a required delivery timeframe of thirty (30) days after order receipt.

The procurement requires bidders to provide a minimum twelve-month warranty against defective materials and workmanship and to comply with several administrative requirements, including submitting references, maintaining insurance coverage, and providing a drug-free workplace certification. Bidders must also submit non-collusion and human trafficking affidavits. While no specific set-aside designations for disadvantaged enterprises are mentioned, vendors will be evaluated on their ability to meet technical specifications, provide timely delivery, and comply with all contractual requirements. Delivery for awarded products will be FOB destination to 1105 Clearmont Street NE, Palm Bay, Florida. Though specific budget ranges are not explicitly stated, the "as-needed" purchasing approach suggests flexibility in potential contract value, which will depend on the city's meter box and cover requirements over the contract period.