Water Main Fittings and Accessories

The City of Madison Purchasing Services, acting on behalf of the Madison Water Utility, has issued Request for Quotation (RFQ #5222-0-2023-BG) for water main fittings and accessories. The procurement seeks cast iron fittings and related materials, specifically including 3-inch and 10-inch pipe clamps, mechanical joint solid sleeves ranging from 6 to 16 inches, and 500 linear feet of polyethylene encasement. All materials must conform to AWWA C110-Latest Edition specifications for Class 250 cast iron mechanical joint pipe fittings, with requirements for cement lining, armor-tipped conductive gaskets, and CorTen bolts. Bidders are required to specify delivery timelines and indicate whether pricing remains firm for one year from the bid date. The solicitation timeline includes key dates: questions were due by March 20, 2023, with answers provided by March 22, 2023, and quotations are due on March 28, 2023, at 2:00 PM CST. The City will award the contract to the most advantageous bidder, evaluating factors such as cost, quality, warranty, delivery capability, and past performance.

The procurement does not explicitly designate specific set-aside preferences, though the City of Madison has adopted a local vendor preference policy that provides scoring preference to registered local suppliers. The bid summary indicates three bidders participated: Core & Main, Trumbull, and NAPAC, with Core & Main ultimately awarded the contract at $7,781.60, representing the lowest total bid price. All three bidders offered a 1% discount with Net 30 payment terms, though only Core & Main guaranteed price firmness for one year. The solicitation allows for future purchase orders through the duration of the purchasing agreement, with items listed at zero quantities included for price quotation purposes. Delivery requirements mandate FOB Madison shipping to the Madison Water Utility facility at 110 South Paterson Street, with a 24-hour delivery notice requirement. The City reserves the right to purchase materials on the open market and back-charge against the quoted price if delivery is not made as promised.