Water Main Fittings and Accessories

The City of Madison, Wisconsin, through its Finance Department Purchasing Services and on behalf of Madison Water Utility, issued Request for Quotation (RFQ) 5027 for water main fittings and accessories. The procurement seeks specific water infrastructure components including cast iron mechanical joint pipe fittings, ductile iron fittings, polyethylene encasement, and conductivity straps that conform to AWWA C110 specifications and cement-lined standards. The solicitation covers nine distinct line items with quantities ranging from 1 to 800 linear feet, encompassing copper conductivity straps, polyethylene encasement, and various sized tees and sleeves between 6 and 16 inches. The evaluation criteria are comprehensive, considering factors such as total cost, quality, warranty, delivery capability, past performance, and service reputation to identify the most advantageous bid. Key procurement dates include question submissions due by June 9, 2021, answers provided by June 14, 2021, and final quotations due June 18, 2021 at 1:00 PM CST. Bidders must provide product literature for proposed substitutes, indicate acceptance of partial orders, and comply with City of Madison Standard Terms and Conditions, with delivery specified to Madison Water Utility at 110 South Paterson Street requiring 24-hour advance notice.

The RFQ includes a local vendor preference policy that provides scoring advantages to registered local suppliers as of the bid due date. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the bid summary indicates that Etna was awarded the contract at a total bid of $30,927.00, outcompeting Core & Main's alternative bid of $12,363.59. Etna was noted as not qualifying as a local vendor under the bidding criteria. Pricing was required to be delivered on an FOB Madison basis, including all shipping charges, with bidders expected to indicate delivery timelines and confirm pricing firmness for one year from the bid date. Payment terms stipulate that no compensation will be made until the total shipment is received. The procurement approach suggests an open competitive bidding process with flexibility for vendor participation, focused on securing the most cost-effective and high-quality water infrastructure components for the Madison Water Utility.