RFQ 5027.pdf

PDF 444 KB Posted Jun 3, 2021

Attached to: Water Main Fittings and Accessories
Solicitation number: 5027-0-2020-BG
Issued by: Wisconsin

About this file

Written by GovTribe AI · Nov 19, 2025

This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin through its Finance Department Purchasing Services on behalf of the Madison Water Utility. The solicitation seeks water main fittings and accessories, specifically cast iron mechanical joint pipe fittings, ductile iron fittings, polyethylene encasement, conductivity straps, and related components conforming to AWWA C110 specifications and cement-lined standards. The bid includes nine line items with specified quantities ranging from 1 to 800 linear feet, including 25 copper conductivity straps, 800 linear feet of 10-12 inch polyethylene encasement, and various sized tees and sleeves from 6 to 16 inches. The RFQ was released June 3, 2021, with questions due June 9, 2021, answers provided by June 14, 2021, and quotations due June 18, 2021 at 1:00 PM CST. No bidders' conference or site visit was specified in the solicitation.

Pricing must be delivered on an FOB Madison basis including all shipping charges, with bidders required to indicate their delivery timeline and whether pricing is firm for one year from the bid date. Award will be based on total cost of quantified items only, with the City considering factors including cost, quality, warranty, delivery capability, past performance, and service reputation in selecting the most advantageous bid. The City maintains a local vendor preference policy granting scoring preference to registered local suppliers as of the bid due date. Bidders must provide either acceptance of partial orders or indicate exceptions, submit product literature for any substitutes proposed, and comply with City of Madison Standard Terms and Conditions. No payment will be made until the total shipment is received, and delivery is to Madison Water Utility at 110 South Paterson Street with required 24-hour advance notice.

View the file

Other files

File	Type	Posted
Bid Summary.xlsx	XLSX spreadsheet	Jun 3, 2021

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Rev. 07/20/2015-5027-0-2021-BG Water Main Fittings and Accessories.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5027-0-2021-BG

For: Water Main Fittings and Accessories

Released Date: Thursday, June 3, 2021

Questions Due Date: Wednesday, June 9, 2021

Answers Due Date: Monday, June 14, 2021

Quotation Due Date: Friday, JUne 18, 2021 @ 1:00 PM CST

City Agency: Madison Water Utility

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 5027-0-2021-BG

5027-0-2021-BG Water Main Fittings and Accessories.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Jeff Belshaw Madison Water Utility

(608) 261-9835 Jbelshaw@madisonwater.org

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bgarcia@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:Jbelshaw@madisonwater.org mailto:bgarcia@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 5027-0-2021-BG

5027-0-2021-BG Water Main Fittings and Accessories.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.

Material Requirements – WATER MAIN FITTINGS:

− AWWA C110-Latest Edition, Class 250 cast iron mechanical joint pipe fittings, cement lined, all bells, with accessories, entire fittings tarred.

− Ductile iron fittings meeting above C110 specifications are acceptable.

− Gaskets shall be armor-tipped conductive M.J. (no lead).

− Bolts shall be CorTen.

− Flanges, gaskets, bolts and nuts shall be furnished in individually packaged kits, except 6” and 8” fittings shall be furnished with gaskets, bolts, and nuts only (no flanges).

− Bolts shall be manufactured from corrosion-resistant, high-strength, low-alloy steel in accordance with ANSI/AWWA C111/A21.11, that has a baked-on ceramic-filled fluorocarbon resin, which handles the needs of highly corrosive conditions.

− Conductivity copper straps, 1.5” X 36” with pre-drilled bolt holes (0.812”) at each end. Capable of handling 500 amps. Or equal.

− Polyethylene Encasement Requirements: V-Bio Enhanced Polyethylene Encasement, or Engineer approved equivalent.

Acceptable manufacturers:

− U.S. Pipe & Foundry − Tyler Union − Griffin Pipe Products − J&E Earll Manufacturing (Conductivity straps)

Basis of Award:

− Award of bid will be based on total of all quantified items on the bid list (Form A). Items listed with a zero quantity are included for price quotation only, and will not be considered in the basis for award. These items will, however, be subject to the submitted price and delivery conditions of the bid on any Utility purchase orders after award through the duration of this purchasing agreement.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/20/2015-5027-0-2021-BG FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5027-0-2021 Water Main Fittings and Accessories

This form must be returned with your response.

Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

CAST IRON FITTINGS:

Item Quantity Description Manufacturer Unit Price Volume Discount

Extended Price

1 25 Copper

Conductivity Straps

2 800 LF

10-12” (30in Layflat) V-Bio Polyethylene Encasement

3 20 6” MJ Solid Sleeve $ $ $

4 10 8” MJ Solid Sleeve $ $ $

5 8 12” MJ Solid Sleeve $ $ $

6 5 16” MJ Solid Sleeve $ $ $

7 1 6”X4” Tee $ $ $

8 9 6”X6” Tee $ $ $

9 2 6”X24” Offset Double Hub $ $ $

TOTAL: $

Award of this purchasing agreement is based on the total of quantified items only. See the Specifications for additional information related to the basis of award.

Delivery Requirements:

− F.O.B. via open type truck to: Madison Water Utility 110 S. Paterson Street Madison, WI 53703

− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.

Rev. 07/20/2015-5027-0-2021-BG FormA-PriceProposal.doc

− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.

Days to Delivery After Receipt of Order: _____________

Is price firm for one year from date of bid? Yes ______ No ______

If No, price firm for ________ days.

Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)

Above bid submitted by:

COMPANY NAME

Rev. 07/20/2015-5027-0-2021-BG FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5027-0-2021-BG Cast Iron Fittings and Accessories

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.