Water Heaters

The Coweta County School System School Nutrition Program is issuing an Invitation for Bid (IFB) for water heater procurement and installation services to support Jefferson Parkway Elementary School. The procurement requires the furnishing and installation of water heaters for kitchen operations, including removal and disposal of existing units and complete installation of new 100-gallon natural gas water heaters (BTH-199 100 model). All bid prices must be inclusive of labor, materials, packing, transportation, and delivery to designated school locations, with separate fuel surcharges prohibited. The SFA will select the lowest responsive and responsible bidder meeting all specifications, and award determination is contingent on available budget funds and School Board approval, with the SFA targeting award within approximately 60 days of bid opening. Written questions must be submitted by December 18, 2025, with sealed bids due by December 19, 2025, at 12:00 PM at the Coweta County School System School Nutrition office located at 140 Werz Industrial Drive, Newnan, Georgia 30264, and bid opening scheduled for 1:00 PM the same day. The contract period runs from December 25, 2025, through June 26, 2026, for the initial term, with provisions for extension up to three months at the same bid pricing with mutual written agreement, and potential renewal for one-year terms with options to renew up to four additional one-year terms based on vendor performance. Pricing must remain firm for 120 days from contract award, with subsequent price adjustments permitted on a six-month basis only if supported by third-party market documentation and submitted 30 days in advance, and bids exceeding 5 percent price escalation may result in sourcing from alternative vendors.

The procurement documents do not identify specific set-aside designations or restrictions limiting responses to particular enterprise categories; however, standard federal compliance requirements apply, including debarment and suspension verification for bids exceeding $25,000, lobbying certification for bids over $100,000, and various federal regulations including equal employment opportunity, civil rights compliance, and record retention requirements for five years following final payment. No incumbent contractors or existing vendors are identified in the available procurement materials. Payment terms are net 30 days from invoice receipt following inspection and acceptance of goods, and the SFA reserves the right to award to single or multiple vendors. Specific budget ranges or award values are not disclosed in the procurement documents provided.