Water Heater for SH Minter ES and Life Academy

Fayette County Public Schools Purchasing Department issued an RFQ on June 22, 2023, for two Rinnai Model TRS06CUIN water heaters (6-unit interior free-standing rack, natural gas) to serve Sara Harp Minter Elementary School and Fayette Life Academy, with quotes due June 28, 2023 at 10:00 a.m. EST.

The scope comprises provision and delivery of two units to a facility without a loading dock; delivery must be tailgate delivery (driver moves pallets to truck bed edge) or inside delivery to facility interior, with all pallets covered, shrink-wrapped, and four-way entry compatible. Freight terms are FOB destination with freight prepaid and allowed. The contract term runs from award through December 31, 2023, with automatic annual renewal on January 1st unless a cost escalation process is initiated; no renewal options exist beyond annual automatic renewal. Cost escalation requests are limited to 10% single changes based solely on product cost increases and require 30-day written notice; the district reserves the right to accept or reject any such request.

Evaluation criteria include price/cost, warranty, service guarantees, past performance, costs of ownership analysis, business capabilities analysis, delivery schedules and methods, and product-specific manufacturer/quality standards — not lowest price alone. Solicitation responses were allowed from cooperative purchasing vehicles serving other Fayette County government entities and local municipalities at quoted prices.

The RFQ has been awarded to Winsupply of S Atlanta GA at $34,305.48 for both units combined, lower than the competing bid from Streater Sales, Inc. at $44,995.00. Both respondents met all general and technical specifications. The contract is contingent upon annual budget appropriation by the Fayette County Board of Education; failure to appropriate will result in cancellation without fault or obligation beyond products already received and invoiced. Questions due June 26, 2023; potential addenda issued by June 27, 2023.