Water Heater and Materials

The Illinois Secretary of State is seeking competitive bids for a comprehensive water heater and plumbing materials procurement project for Sangamon County. The Request for Quote (RFQ) 25PS014073 solicits bids for a detailed list of 94 specialized mechanical system components, including Laars NeoTherm Volume Water Heaters, commercial storage tanks, expansion bladder tanks, circulating pumps, and an extensive array of piping, valves, and installation accessories. Vendors must submit pricing through the BidBuy line items tab or the attached pricing spreadsheet, with all materials to be delivered no later than August 1, 2025. The contract will have an initial term from execution through June 30, 2025, with bids to be evaluated and awarded to the lowest responsive and responsible bidder. Evaluation criteria will include compliance with technical specifications, vendor responsiveness, and meeting all required certifications and insurance requirements. The proposal due date is June 25, 2025, with vendors required to provide a certificate of insurance naming the Agency as an additional insured, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability, and Worker's Compensation Insurance as mandated by law.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with extensive standard certifications covering ethics, tax compliance, workplace standards, and various state and federal regulations. The contract appears to be entirely state-funded, with the total contract value to be determined based on the final bid. While no incumbent vendors are mentioned, the technical specificity of the item list suggests a complex mechanical systems project requiring specialized installation expertise. The comprehensive nature of the components, including branded materials from manufacturers like Viega, Taco, and others, indicates a significant infrastructure upgrade or replacement project. Pricing details are not explicitly provided in the available documents, though the extensive list of components suggests a potentially substantial procurement value. Invoicing will be completed upon contract completion, with invoices to be submitted to the Secretary of State's fiscal office in Springfield, Illinois.