Water delivery services/machine rental

The South Carolina Department of Health and Human Services (SCDHHS) is seeking water delivery services and machine rental for statewide facilities across four designated regions. The procurement involves both bottled water delivery services and point-of-use (POU) water coolers, with specific requirements for regional distribution. Region 1 requires 65 bottles per week across 13 locations, Region 2 needs 80 bottles per week for 16 locations, Region 3 requires 60 bottles per week for 12 locations, and Region 4 needs 80 bottles per week for 16 locations. Additionally, 20 POU coolers with reverse osmosis filtration and touchless dispensing capabilities will be installed at Jefferson Square in Columbia, SC. The water must meet FDA requirements and South Carolina Department of Health and Environmental Control standards, with a minimum pH of 7.0. A non-mandatory pre-bid conference is scheduled for September 20, 2023, at 1:00 PM ET, with questions due by September 21, 2023, at 5:00 PM ET. Bid submissions are due by October 3, 2023, at 2:00 PM ET, with award notifications expected on October 26, 2023.

The contract includes an initial one-year term with four optional one-year renewal periods, creating a potential five-year contract period beginning November 1, 2023. Contractors must provide all cooler/dispenser units at no additional cost and be responsible for maintenance, repairs, filter replacements, and sanitization. Delivery must occur weekly between 8:30 AM and 4:00 PM, Monday through Friday, with a two-business-day response time for maintenance issues. The contractor must maintain a minimum one-week supply of bottles for each location and provide OSHA-compliant storage racks. Awards will be made to the lowest responsible and responsive bidder by region. While no specific set-aside designations are mentioned, the solicitation includes requirements for organizational conflict of interest disclosures and tax withholding for nonresident contractors. Pricing must be submitted as unit prices per bottle for regional lots and monthly lease amounts for POU coolers, with evaluated amounts calculated over the full 60-month contract period. The contract includes specific provisions for equipment removal and reimbursement upon contract termination, with any failure to remove equipment resulting in forfeiture to SCDHHS.