Wastse Disposal Service - OJJ - Acadiana

The State of Louisiana, specifically the Office of Juvenile Justice (OJJ) in Allen Parish, is seeking a waste disposal service contractor for the Acadiana Center for Youth located in Bunkie, LA. The procurement, identified as RFx 3000025316, requires a vendor to provide comprehensive waste management services, including two 8-cubic yard dumpsters serviced twice weekly on Mondays and Fridays between 7 a.m. and 5 p.m. CT. The contractor will be responsible for container rental, trash/garbage hauling, and disposal, with strict requirements to use Louisiana Department of Health (LDH) approved landfill sites. Key deliverables include maintaining clean and sanitized containers, providing 24-hour additional pickup services when requested, and submitting quarterly reports on garbage collection and disposal tonnage. The contract will be effective from the award date through June 30, 2026, with potential extensions for two additional 12-month periods. The bid opening is scheduled for September 11, 2025, at 10:00 AM CST, with online bidding available through the LaGov vendor system. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified requirements, with a detailed performance evaluation and penalty system in place.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but vendors must be registered in the LaGov vendor system to submit a bid. Prospective contractors will need to provide a W-9 form and comply with various federal and state regulations, including civil rights laws and ADA accessibility requirements. While specific budget ranges are not explicitly stated, the contract includes monthly rates for waste disposal services, with provisions for extra pickup charges and initial dumpster delivery fees. The State reserves the right to reject individual line items and will utilize electronic payment methods, including the LaCarte Procurement Card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. Price adjustments may be considered for subsequent annual contract renewals, guided by the Producer Price Index, with contractors required to submit written requests with supporting documentation at least 30 days prior to the contract anniversary. The contract includes comprehensive insurance provisions and requires vendor security clearance, with additional compliance expectations related to the Prison Rape Elimination Act (PREA) for vendors working in institutional settings.