Waste Removal Service

The University of North Carolina at Pembroke (UNCP) is issuing an Invitation for Bids (IFB) to procure waste removal and disposal services for the university campus. The procurement seeks a qualified vendor to collect, transport, and dispose of solid waste and recyclables from designated UNCP facilities in full compliance with all local, state, and federal regulations. The scope of work includes servicing 23 waste containers and 157 recycling bins of varying sizes, with daily pickups for most waste containers between 5:00 a.m. and 7:00 a.m., weekly Friday pickups for recycling bins, and as-needed service for roll-off containers. The vendor must provide all labor, equipment, transportation, and supervision necessary for collection and disposal activities. A non-mandatory site visit is scheduled for March 25, 2026, at 9:00 a.m. at One University Drive, Pembroke, North Carolina, with written questions due by March 30, 2026, and responses provided by April 3, 2026. Bids must be submitted by April 14, 2026, at 4:00 p.m. ET through the electronic Vendor Portal (eVP), and evaluation will be based on the lowest responsive bid meeting specifications, with consideration given to vendor experience, references, financial stability, background checks, and past performance. The contract will have an initial three-year term beginning July 2026 through June 2029, with the state holding renewal options for up to two additional one-year terms, requiring 60 days' notice before expiration.

Bidders must comply with the state's Historically Underutilized Businesses (HUB) program requirements by utilizing diverse firms as subvendors and must register with the North Carolina Secretary of State prior to contract award. All vendors are required to complete certifications regarding financial condition, worker location, customer references, and background checks, with insurance requirements applied based on contract value. Vendors must submit pricing on the required Pricing Form with separate monthly costs for each of the three contract years (July 2026 through June 2029) for both recycling and solid waste removal services, and the state reserves the right to award to either a single vendor or make separate awards for different line items. Additionally, vendors must provide transition assistance for up to two months if the contract is not renewed or is canceled prior to expiration. No incumbent vendor, specific budget range, or award value has been identified in the procurement documents.