IFB-71-2025-02-UNCP - Waste Removal_Addendum1.docx
DOCX document 71 KB Posted
- Attached to
- Waste Removal Service
- Solicitation number
- 71-71-IFB 2025-02
- Issued by
- Robeson County, Raleigh City, North Carolina
About this file
This is an Addendum to an Invitation for Bids (IFB-71-2025-02) issued by the University of North Carolina at Pembroke for waste removal and disposal services. The addendum, dated April 2, 2026, addresses questions and corrections submitted by bidders and clarifies service specifications and pricing requirements. UNCP seeks a qualified vendor to provide collection, transport, and disposal services for approximately 23 waste containers and 157 recycling bins of varying sizes across campus. Service requirements include daily pickups for waste containers (between 5:00 a.m. and 7:00 a.m.), weekly Friday pickups for recycling bins, weekly service for three 8-yard recycling containers at specific locations, and as-needed service for roll-off containers used during student move-ins and move-outs (1 to 2 times per week). The contract term is three years, running from July 2026 through June 2029, with potential renewal options for up to two additional one-year terms. Bids were originally due April 14, 2026, at 4:00 p.m. ET through the North Carolina electronic Vendor Portal, with a non-mandatory site visit held on March 25, 2026.
Key pricing and contract clarifications in this addendum specify that UNCP will provide recycling carts for contractor use, eliminating the need for vendors to supply their own equipment. Actual disposal fees will be paid based on weight tickets generated at disposal sites rather than estimated landfill fees, with roll-off containers provided on a 2-times-per-month basis for standard operations. The vendor must submit separate monthly pricing for all three contract years (July 2026-June 2027, July 2027-June 2028, and July 2028-June 2029) on the required Pricing Form. Additional vendor responsibilities include quarterly meetings with UNCP Facilities Operations, monthly weight reports due by the second Monday following service, cleanup of debris around containers on pickup day, no extra trip charges for specified pickups, next-day service if requested by 2:00 p.m., and transition assistance if the contract is not renewed. No incumbent vendor or specific budget allocation was identified, and the state reserves the right to award to a single vendor or make separate awards for different service line items.
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| File | Type | Posted |
|---|---|---|
| IFB-71-Q2025-02-UNCP-Waste Removal Service.pdf |
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Issuing Agency:
The University of North Carolina at Pembroke “UNCP”
| Solicitation Number: |
| IFB 71-2025-02 |
| Solicitation Description: |
| Waste Removal Service |
Questions & Answers
Addendum Name/Number:
Questions & Answers & Corrections on Recycling Pricing Table (in red)
| Addendum Date: |
| April 2, 2026 |
| Purchasing Specialist: |
| Tommy McKenzie |
THIS ADDENDUM MUST BE RETURNED WITH PROPOSAL
| Questions |
| Answers |
| Please confirm if the recycle carts belong to the university and the Contractor will be able to use for service or does the Contractor need to provide carts for all the recycling services. |
| Recycle carts belong to the university and the Contractor will be able to use for service. |
UNC P Addendum Version Date: 10/2024 Page | 1
Please verify that the 8cy recycle dumpster located at James B Chavis Dining Hall is service one time per week and not six times per week.
The Pricing table has been corrected. (1 one time a week not 6 six) And Minimum Specifications under 5.1(1 one time a week not 6 six)
On page 19, in the monthly amount line items, do you want us to include estimated landfill/disposal fees in these calculations or do you want to pay actual disposal fees from the weight tickets generated at the disposal sites ?
We know the 20cy's are serviced 3 times per week, but if you want us to include estimated disposal could you please provide history of weight or tell us how many tons to include so everyone's numbers will be apples to apples.
Do not include estimated landfill/disposal fees in these calculations.
We will pay actual disposal fees from the weight tickets generated at the disposal sites.
No, history is required because of paying the actual disposal fees.
Also, for the other roll offs, tell us how many hauls and how many tons to estimate, so again we are all bidding apples to apples. Of course, whomever is awarded the work will bill them on call as needed.
The roll offs provided would be 2 times per month. We will pay actual disposal fees from the weight tickets generated at the disposal sites.
| Will there be any hauling for the move in and move outs during the year? Do you utilize the existing roll offs for that? About how many extra hauls in a days time would that require? |
| The roll offs provided for Student move ins and outs would be 1 to 2 times per week. We will pay actual disposal fees from the weight tickets generated at the disposal sites. |
Are you having a public bid opening on site at the campus?
There will not be a public bid opening since the bids are sent to the NC EVP.
ATTACHMENT A: PRICING FORM
| Quantity |
| Size |
| Year 1 - Monthly Amount (12 months) |
(July 2026 – June 2027) Year 2 - Monthly Amount (12 months) (July 2027 – June 2028) Year 3 - Monthly Amount (12 months) (July 2028 – June 2029)
| 1 |
| Quantity 119 @ 95 gal and 38 @ 65 gal Provided by UNCP |
| 2 |
| Eight (8) yard |
Recycling unit
| 1 |
| Eight (8) yard |
Recycling unit 1 day a week
Total Recycle cost $_____________________
5.1 SPECIFICATIONS
Requirements:
1. The Vendor shall be required to clean up debris around containers on pick up day.
2. Vendor shall be required to be present for quarterly meetings at UNCP as stated in Section 6.3 Post Award Business Review Meetings to review process and share concerns.
3. All recyclables become the property of our waste management vendor. The name, location and contact data of recycling business receiving UNCP campus recyclables is required to be provided to UNCP Facilities Operations Administration.
4. Monthly reports providing the total weight of all waste and the total weight of all recyclables collected from UNCP are required to be provided by the Director of Facilities Operations by the 2nd Monday of each month following the month serviced.
5. Vendor shall be required to refrain from charging extra trip charges or additional fees for picking up any waste or recycling containers specified on this contract on an as needed basis.
6. Vendor shall be required to provide services the next day if the request for services is made by 2:00pm on the day of the request.
Service Frequency Requirements:
1. All 95 gallon and 65-gallon recycling containers (provided by the University) are required to be picked up every Friday from 5:00am and 7:00am at specified locations. (UNCP will notify vendor of campus closings and reschedule as needed)
2. The James B Chavis University Center Dining Hall one (1) 8-yard recycling container is required to be serviced one (1) day a week, and material is to be processed as recyclable material not waste.
3. The University Courtyard Apartments one 8-yard recycling container, and Weinstein Health Sciences Building one 8-yard recycling container are required to be emptied once a week.
4. All campus waste 2-yard, 4-yard, 6-yard, and 8-yard containers are required to be serviced 6 times per week between the hours of 5:00am and 7:00am.
5. The two (2) 20 yd campus waste containers are required to be serviced Mondays, Wednesdays and Fridays.
6. The 30 yd yard waste and 40 yd construction debris containers are required to be emptied on an as needed basis at the request of UNCP Personnel.
Acknowledged by Date:
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