Waste hauling services

The North Texas Municipal Water District (NTMWD) is soliciting sealed bids for Request for Bid (RFB No. 26-021-B) to establish an annual contract for waste hauling services. The procurement seeks a contractor to provide approximately 600 loads of municipal solid waste hauling per week, transferring waste from multiple transfer stations (Custer, Parkway, Lookout Drive, and Gateway) to the 121 Regional Disposal Facility (RDF) in Melissa, Texas. Specific requirements include a dedicated Saturday haul of approximately 20 loads from the Custer Transfer Station and on-call hauling support Monday through Saturday with a 24-hour response time. Bidders must provide pricing per load for each route, maintain a fleet of certified drivers and equipment, and demonstrate compliance with safety, environmental, and operational regulations. The pre-bid meeting is scheduled for Friday, November 7, 2025, at 10:00 AM Central, with bid submittals due by Monday, December 1, 2025, at 1:00 PM Central. The initial contract term is one year, with potential automatic renewals for four additional one-year periods, not to exceed a total of five years.

The contract will be awarded to the lowest responsive, responsible bidder meeting the specifications, with no specific set-aside designations mentioned in the documentation. Bidders are required to submit three references from similar-sized government or commercial clients within the past three years, demonstrating proven performance in waste hauling services. Contractors must provide comprehensive insurance coverage and maintain competitive pricing, with the potential for price adjustments in renewal periods based on the Consumer Price Index for urban consumers in the Dallas-Fort Worth-Arlington area. While the exact contract value is not explicitly stated, the scope of approximately 600 weekly loads suggests a significant annual commitment. The bid emphasizes the need for qualified vendors with robust operational capabilities, technical expertise, and the ability to consistently meet the district's waste hauling requirements. Pricing will be submitted through a detailed bid pricing form that requires itemized rates for different hauling routes and schedules, with careful instructions to avoid modifications that could render the bid non-responsive.