Waste Disposal - LDH - ELMHS - Addendum NO. 01 – Vendor's Inquiries and State's Responses Date Issued

The State of Louisiana Office of State Procurement is soliciting bids for waste disposal services (RFx 3000026212) to support the Louisiana Department of Health's Eastern Louisiana Mental Health System (ELMHS) facility located at 4502 Highway 951, Jackson, Louisiana 70748, serving East Baton Rouge Parish and Baton Rouge City. The procurement encompasses comprehensive waste disposal services including container rental, trash and garbage hauling, and disposal at LDH-approved landfill sites. The contractor must provide and maintain containers ranging from 2 to 30 cubic yards across 19 distinct service locations throughout the ELMHS campus, with three weekly pickups scheduled for Monday, Wednesday, and Friday between 7:00 a.m. and 3:30 p.m. All containers must meet LDH standards requiring 10-gauge minimum bottoms, watertight construction, properly hinged lids with handles, and insect-proof design. The contractor is responsible for regular cleaning, disinfection, pest control treatments, and must complete additional pickups within 24 hours of request while maintaining backup equipment. Bidders must submit written inquiries by May 18, 2026, with the State providing responses by May 25, 2026, and the bid opening scheduled for June 3, 2026 at 10:00 a.m. Central Time. Bids must include monthly service fees for all specified containers and separate pricing for additional pickups for both 2 and 8 cubic yard containers, with all prices firm for a minimum of 30 days and remaining firm for the entire contractual period. Performance standards are enforced through a progressive penalty system with deductions up to 1/30th of monthly invoices for repeated deficiencies, and two or more reductions within 30 workdays or 15 total reductions during a 12-month period may result in automatic contract termination for default.

The contract does not indicate any specific set-asides for disadvantaged enterprises or restrictions based on organization type, though all bidders must comply with Louisiana Revised Statutes 39:1551-1736 and applicable federal requirements including E-Verify compliance, anti-kickback provisions, clean air and water act standards, and anti-lobbying requirements. For bids valued at $25,000 or more, bidders must certify that neither they nor their subcontractors are suspended or debarred by the General Services Administration, and corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State. No incumbent vendor information or existing infrastructure integration requirements are specified in the solicitation documents. The contract period runs from July 1, 2026 through June 30, 2027, with the State retaining the option to extend for two additional 12-month periods at identical prices, terms, and conditions for a maximum total contract duration of 36 months. All insurance requirements include workers compensation with minimum employer liability limits of $1,000,000, commercial general liability with minimum per-occurrence limits of $1,000,000 and general aggregate of $2,000,000, and automobile liability with combined single limits of $1,000,000, all from companies with A.M. Best ratings of A-:VI or higher. The solicitation does not specify a budget range or estimated award value, requiring bidders to submit firm pricing proposals for evaluation. Bids must be submitted online through the LaGov Vendor Portal or physically to the Office of State Procurement in Baton Rouge, with Jonathan Holley (225) 634-0202 and Kim Mulder (225) 342-6808 or kim.mulder@la.gov available as points of contact.