Washington Street Elem and Otsego High School Roofs

Otsego Public Schools is procuring sealed lump sum bids for a roof replacement project at two school facilities: Washington Street Elementary School (538 Washington Street) and Otsego High School (550 Washington Street), both located in Otsego, Michigan within Allegan County. The procurement encompasses a complete membrane re-roof system installation with a total roof area of approximately 31,655 square feet across multiple sections, involving full demolition of existing roof systems down to the roof deck, installation of new roof membranes with 4-inch insulation and 1/2-inch coverboard in tear-off areas, and preparation of existing roof surfaces for new membrane application in overlay areas. Bidders may submit proposals for Option A (maintenance and cleaning of existing roofing membrane with rehabilitation roof coating) or Option B (installation of new fleeceback EPDM roofing system) at either or both school locations. The project specifications require a minimum 20-year warranty from the date of substantial completion, design for minimum wind speed of 72 miles per hour, and for single-ply roofing rehabilitation, only Tremco and Sika are approved manufacturers, though voluntary alternate bids from other manufacturers are acceptable if identified as such on the bid envelope. All sealed bids were due by 1:30 p.m. on September 15, 2020, with work scheduled for completion by January 1, 2021. The district indicated it would conduct an extensive evaluation process with a minimum of three responsive bidders, implementing post-bid interviews to clarify bids, and reserves the right to select the best approach to achieve district goals rather than automatically awarding to the lowest bidder.

This procurement contains no identified set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types; the solicitation is open to qualified contractors meeting the specified requirements. Bidders are required to submit a 5 percent bid security in the form of a surety bond, certified check, or cashier's check, and successful bidders must provide 100 percent performance and payment bonds within three days of contract execution. Required insurance includes comprehensive general liability with minimum limits of $2,000,000 general aggregate and $1,000,000 per occurrence, business auto liability of $1,000,000, and umbrella excess liability of $5,000,000. The contract includes provisions for 90 percent progress payments until substantial completion, with final payment following submission of closeout documentation and warranties. No incumbent vendors or existing contractors are identified in the available solicitation documents. The bid documents do not specify a maximum budget or award value; however, as a lump sum procurement, the contract award will reflect the accepted bid price for the selected option and school locations.