Washington County Land Holding Corporation Accounting & Bookkeeping
Closed State & local contract opportunity Posted
- Solicitation number
- 2137518
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Jadyn Defayette jdefayette@northcountryruraldevelopment.org (518) 585-6366
Updated .
About this opportunity
The Washington County Land Holding Corporation, operating as the Washington County Land Bank in Washington County, New York, is requesting proposals for bookkeeping, accounting, QuickBooks setup, and outsourced controller services, with proposals due August 24, 2026 at 5:00 p.m.
The Land Bank is newly established with an annual budget of less than $2 million and limited anticipated financial activity during the first three years. The selected firm will establish and maintain the organization's QuickBooks accounting system, perform monthly bank reconciliations, manage accounts payable and receivable, track grants and property costs, provide monthly financial reports to the Board, and prepare records for annual independent audit. The firm must participate in two financial meetings per month, support Public Authorities Reporting Information System (PARIS) budget and annual reporting, and assist with annual budget development. The selected firm will be ineligible to serve as the Land Bank's independent auditor during the contract period.
Proposals must include firm qualifications, relevant experience, proposed personnel, technical approach, references, and fee proposals for each of the three contract years. The Land Bank requests fixed monthly or annual fees with detailed service descriptions, separate hourly rates for additional services, and any proposed annual escalation. The contract term is three years, subject to annual Board approval, satisfactory performance, and continued funding.
The evaluation criteria are: relevant experience with public authorities, land banks, municipalities, nonprofits, and grant-funded entities (25 points); qualifications of proposed engagement team (20 points); quality of technical approach (20 points); QuickBooks Online and PARIS capabilities (15 points); cost and value (15 points); and references and availability (5 points). Written questions are due August 7, 2026 by 5:00 p.m., with answers provided August 10. Proposals must be submitted electronically in PDF format to Jadyn Defayette at jdefayette@northcountryruraldevelopment.org.
Opportunity text
REQUEST FOR PROPOSALSBOOKKEEPING, ACCOUNTING, AND CONTROLLER SERVICES The Washington County Land Holding Corporation, operating as the Washington County Land Bank, is seeking proposals from qualified firms to provide bookkeeping, accounting, QuickBooks setup, and outsourced controller services. The selected firm will be responsible for establishing and maintaining the Land Bank's QuickBooks accounting system, monthly bank reconciliations, accounts payable and receivable, financial recordkeeping, grant and property cost tracking, annual budget assistance, and monthly financial reports for the Board of Directors. The firm will also provide support for annual Public Authorities Reporting Information System reporting, including PARIS budget and annual reports, and will prepare financial records and schedules for the Land Bank's independent annual audit. The selected firm will be required to participate in two financial meetings per month and provide monthly financial reports by the deadline established for each Board meeting. The Land Bank is a newly established organization with an annual budget of less than $2 million and anticipates a relatively limited volume of financial activity during the first three years. The anticipated professional services contract will be for a three-year period, subject to annual Board approval, satisfactory performance, and continued funding. Proposals must include the firm's qualifications, relevant experience, proposed personnel, approach to the services, references, and a fee proposal for each of the three contract years. Proposals must be received by 5:00PM on August, 24th, 2026 and submitted electronically to: Jadyn Defayette, Program Administrator/Managerjdefayette@northcountryruraldevelopment.org Questions must be submitted in writing to the same email address by August 7th, 2026, By 5:00PM. Answers will be given August 10-11th. The Washington County Land Bank reserves the right to reject any or all proposals, waive minor irregularities, request additional information, negotiate terms, and select the proposal determined to provide the best overall value. Minority-owned, women-owned, service-disabled veteran-owned, and locally based firms are encouraged to submit proposals. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: none Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 20.00% WBE Goal: 20.00%
Files
| File | Type | Posted |
|---|---|---|
| WCLB Proposal Detail.pdf |
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