Washing Machine - ODOC Howard McLeod Correctional

The Oklahoma Department of Corrections (ODOC) is conducting a procurement for a one-time purchase of a washing machine for the Howard McLeod Correctional Center located in Atoka, Oklahoma, with specific jurisdiction spanning Asher Town. The procurement calls for a B&C Technologies SP-165 washing machine or an approved equivalent, with precise specifications including a 165-pound capacity and 380-460V electrical requirements. The solicitation will be evaluated using a best value criterion, focusing primarily on the lowest price for items meeting minimum specifications. Bidders must submit their responses through the Oklahoma Supplier Portal by 11:00 a.m. on April 24, 2025, with the last day to submit questions being April 17, 2025. All bid responses must follow a strict 12-section response format covering areas such as company information, required forms, confidentiality claims, exceptions, specifications, and pricing. The pricing must be submitted as a firm, fixed price, with bids required to remain valid for at least 120 days after the response due date.

The solicitation appears open to all qualified vendors, with no specific set-aside designations explicitly mentioned in the documentation. Potential bidders must complete several mandatory compliance forms, including the Responding Bidder Information Form (CP-076), which requires verification of registration with the Oklahoma Secretary of State, workers' compensation insurance coverage, and compliance with state regulations. Vendors must submit background check requests at least two weeks prior to facility entry and are subject to strict security protocols when accessing ODOC facilities. While no specific budget range is detailed, the procurement is structured as a single purchase with all shipping, packaging, delivery, and handling fees to be prepaid by the supplier. Successful vendors must comply with comprehensive security requirements, including background checks, prohibitions on bringing contraband, and adherence to Prison Rape Elimination Act guidelines. Payment will be processed NET 30 days after product acceptance, with invoices requiring specific documentation including purchase order numbers and service/product description dates.