Warren State Hospital Miscellaneous Quarterly Bid

Warren State Hospital, under the Commonwealth of Pennsylvania Department of Human Services in Wyoming County, is seeking qualified vendors to supply miscellaneous frozen food commodities for the second quarter of 2026 (April through June). The procurement encompasses 24 distinct commodity line items including frozen breakfast foods (Danish sweet rolls, French toast, pancakes, and waffles), baked goods and desserts (cakes, pies, muffins, and biscuits), prepared entrees (pizza slices, stuffed peppers, cabbage rolls, cheese ravioli, and lasagna with meat sauce), and frozen beverages (milkshakes and whipped topping). Detailed specifications prescribe exact quantities, portion sizes, packaging configurations, brand names with product codes, and nutritional standards for each item. Deliveries are scheduled for three dates: April 6, 2026, May 4, 2026 (with select items on May 11), and June 1, 2026. Bidders must identify the specific products or brands being quoted for each line item and provide both unit pricing and total pricing in their proposals. Interested vendors must be registered with the Commonwealth of Pennsylvania through the PA Supplier Portal at www.pasupplierportal.state.pa.us, complete the four-step registration process (providing EIN or SSN, business details, and electronically signed W9 form), and obtain a vendor number. The proposal due date is February 19, 2026.

The solicitation documents do not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories. No incumbent vendors or current contractors are referenced in the available documentation. Similarly, no award values, budget ranges, or contract pricing information is disclosed in the specification documents. Vendors should note that acceptable brands are pre-approved for each commodity line item, limiting product selection to specified manufacturers and product codes to ensure consistency with facility requirements. To obtain additional information or clarification regarding this procurement, interested parties may contact the Department of General Services Bureau of Procurement at 555 Walnut Street, 6th Floor, Harrisburg, Pennsylvania 17101, or call the Customer Support Center at (877) 435-7363, Option #1.