Warren State Hospital Meat Quarterly Bid

Warren State Hospital in Wyoming County, Pennsylvania, is soliciting bids for its quarterly meat and meat products supply covering January through March 2027, with bids due November 17, 2026. Bidders must complete Commonwealth supplier registration through the PA Supplier Portal, including a signed IRS W-9, before they become registered to conduct business with the Commonwealth of Pennsylvania.

The scope spans beef (cubes, ground beef, rounds, cubed steak, Salisbury steak, corned beef, frankfurters, and bologna), pork (ground pork, chops, and sausage links and patties), ham (boneless, ground, and boiled), poultry (frying chicken, turkey roasts, burgers, breast, bologna, and salami, plus diced, pulled, and tender chicken products), and cod and haddock loins. Frozen products make up the majority of items. Hams, corned beef, frankfurters, bologna, and smoked turkey breast are chilled and require production-date labeling with specified shelf-life documentation. Specifications call for USDA grading, fat-content maximums typically between 15% and 25% depending on product type, approved brand codes, and layer packing with moisture-proof paper between layers. Most items prohibit advanced meat recovery systems, excessive binders, extenders, and added solutions, while non-fat dry milk and phosphates are permitted in limited applications.

Deliveries are scheduled for January 4, February 1, and March 1, 2027, with some items requiring single deliveries on February 8, February 16, or March 8. Total quantities range from 20 pounds for specialty items to more than 1,000 pounds for high-volume staples such as frying chicken breast halves. The procurement is funded through Warren State Hospital's operational budget. Pricing is evaluated against the hospital's specified requirements and cost considerations for each product category, and bidders must demonstrate consistent supply that meets the hospital's quality and safety specifications.