Warren State Hospital Meat Quarterly Bid

Warren State Hospital in Wyoming County, Pennsylvania is seeking qualified meat vendors to supply fresh and processed meat products on a quarterly basis for the third quarter of 2026 (July through September). The procurement encompasses multiple meat categories including beef, pork, poultry, and specialty meat items, with vendors required to meet established USDA grading requirements and specific processing specifications for each product type. Bidders must demonstrate capacity to fulfill the hospital's volume requirements while maintaining consistent quality standards, adhering to all state and federal food safety regulations applicable to institutional meat procurement, and meeting established delivery schedules to ensure product freshness. Pricing must be submitted on a per-pound or per-unit basis depending on the product type, with pricing validity extending throughout the entire three-month quarterly period. The solicitation was posted on April 23, 2026, with a due date of May 18, 2026, providing potential bidders approximately 25 days to prepare and submit their responses through the PA Supplier Portal. The bid structure allows Warren State Hospital to conduct competitive pricing evaluations and assess vendor performance on a quarterly basis.

The specifications document does not explicitly identify set-aside designations, restrictions on respondent types, or disadvantaged enterprise requirements specific to this procurement. No incumbent vendors or current contractors are identified in the available solicitation materials. Vendors responding to this opportunity must register with the Commonwealth of Pennsylvania through the PA Supplier Portal by submitting their Employer Identification Number or Social Security Number, completing vendor details including legal name, business type, and contact information, and submitting an IRS W9 form to receive a vendor number and approval. New vendors should allow sufficient time for the registration process, which includes email confirmation within one business day and a 30-minute system refresh period before finalizing submission. The award value or budget range for this quarterly meat procurement is not specified in the posted solicitation materials. Vendors requiring technical assistance with the registration or bidding process can contact the Pennsylvania Customer Service Center at (877) 435-7363 or srmhelp@pa.gov.