Warren State Hospital Meat Fish and Poultry Qrtr

Warren State Hospital in Wyoming County, Pennsylvania is issuing a quarterly procurement for meat, fish, and poultry products covering the period of April through June 2026. The solicitation encompasses three separate specifications documents detailing 79 total line items across meat, poultry, and fish product categories. Meat specifications include 44 line items covering fresh beef, veal, pork, lamb, cured and smoked products, and sausages, with products meeting USDA Institutional Meat Purchase Specifications (IMPS) standards and specific brand approvals listed with product codes. Poultry specifications detail 26 line items including fresh and frozen chicken products, turkey items, processed poultry products, and specialty items such as breaded chicken parts and marinated grilled breasts, with all products requiring USDA Grade A certification and individually frozen packaging. Fish specifications establish nine product categories including raw loins, breaded portions, fish sticks, fish-in-batter products, and seafood patties, with all items requiring USDC Grade A standards and Federal Inspection compliance. Vendors must complete the four-step Pennsylvania Supplier Portal registration process, provide a signed IRS W-9 form, and submit unit pricing (per pound) and total cost calculations for each line item through the PA Supplier Portal system. The proposal due date is February 25, 2026, with a posting date of January 28, 2026, allowing bidders 28 days for preparation and submission.

The procurement does not specify set-aside designations or organizational restrictions based on the available documentation, nor does it identify incumbent vendors or current contractors. No existing infrastructure or technology integration requirements are mentioned in the solicitation materials. The documentation does not disclose the total contract value or budget range for this quarterly procurement, instead focusing on detailed product specifications and brand approvals to ensure quality standardization for institutional food service operations. Vendors are directed to reference the Vendor Registration Guide and Bidding Guide (both dated January 28, 2026) for procedural instructions on system navigation, response submission, and portal utilization. All deliverables are scheduled for July 16, 2026, with quantities to be determined by Warren State Hospital and subject to adjustment with 15 days' notice. Prospective bidders requiring assistance with the PA Supplier Portal system should contact the Customer Support Center at (877) 435-7363 or srmhelp@pa.gov.