Warren State Hospital Frozen Veg Quarterly Bid

Warren State Hospital seeks qualified vendors to supply frozen vegetables and fruits on a quarterly basis for the period of April through June 2026. The Commonwealth of Pennsylvania Department of Human Services, acting through Wyoming County, is procuring approximately 28 frozen vegetable items and 8 frozen fruit items with rigorous quality and packaging specifications. The vegetable offerings include asparagus, lima beans, broccoli, Brussels sprouts, carrots, cauliflower, corn, leafy greens, mixed vegetables, mushrooms, okra, onions, peas, peppers, potatoes in multiple preparations, squash, succotash, and specialized blends such as California, Capri, Italian, Oriental, Scandinavian, Stir Fry, Winter, Fajita, Tex-Mex, and Pennsylvania varieties. Frozen fruits include apples, blueberries, cantaloupe and honeydew melon, red tart cherries, mixed fruit, peaches, pineapple, and strawberries in both whole and sliced forms. All items must meet U.S. Grade A or U.S. Fancy quality standards, with specified packaging sizes typically ranging from 12/2# to 12/2.5# boxes and IQF (Individually Quick Frozen) preparation for certain items. Acceptable vendors are limited to major food service distributors including Hanover, Simplot, Sysco, Honor Foods, Flav-R-Pak, Reinhart Foodservice, U.S. Foodservice, Shaw, and Fine-Line, among others explicitly listed in the specifications. The bid due date is February 26, 2026, with pricing to be submitted on a per-unit basis for calculation of total costs based on the facility's specified quantities.

The procurement documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences. Vendors must complete Pennsylvania's state supplier registration process through the PA Supplier Portal (www.pasupplierportal.state.pa.us) prior to bidding, which requires submission of an Employer Identification Number or Social Security Number, company details, and a signed IRS W9 form. Registration is free and can be completed within one business day. The specification document does not provide specific funding amounts, award values, or budget ranges for this quarterly procurement. Interested vendors should contact the Customer Support Center at (877) 435-7363, Option #1, or the Department of General Services Bureau of Procurement at 555 Walnut Street, 6th Floor, Harrisburg, PA 17101 for additional assistance with registration or procurement questions before the February 26, 2026 deadline.