RFX 6100065261.pdf
PDF 77 KB Posted
- Attached to
- Warren State Hospital Frozen Veg Quarterly Bid
- Solicitation number
- 6100065261
- Issued by
- Wyoming County, Pennsylvania
About this file
Summary of RFX 6100065261 - Warren State Hospital Frozen Vegetable Quarterly Bid
This is an Invitation for Bid (IFB) issued by the Commonwealth of Pennsylvania Department of Human Services through Warren State Hospital for the procurement of frozen vegetables. The bid solicitation requests 21 line items of frozen vegetables including beans, broccoli, carrots, cauliflower, spinach, mixed vegetables, peas, squash, potatoes, and specialty blends such as Tex-Mex and California Blend. Total quantities range from 5 cases to 540 pounds per item, with specific delivery dates scheduled across April, May, and June 2026. Deliveries are staggered in three separate shipments per quarter (April 6, May 4, and June 1, 2026) with specified per-delivery quantities clearly detailed for each line item. Bid responses must be submitted electronically through the Pennsylvania Supplier Portal by February 26, 2026, at 10:00 A.M., with late bids automatically disqualified. Award will be made by line item to the lowest responsive and responsible bidder. The contract period covers April through June 2026, with quantities noted as estimates subject to adjustment based on facility needs.
All pricing must be submitted on a per-unit basis (per pound or per case), with all prices quoted on an F.O.B. Destination basis. The Commonwealth requests that bidders identify any Pennsylvania-produced agricultural products offered in accordance with Executive Order 2010-03. Prospective vendors must be registered with the PA Supplier Portal prior to bid submission, which requires an active vendor number. The specification document indicates preferred brands for various items, including Hanover and Monarch, though other USDA Grade A approved suppliers may be acceptable. Payment will be rendered only for commodities actually accepted and delivered, with invoices submitted to Warren State Hospital's Accounting Department. The document does not specify a total bid value or funding amount, and no set-aside designations or incumbent preferences are identified in the solicitation materials.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 6100065261 specs (1).doc | DOC document | |
| Vendor Registration Guide.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ORIGINAL
BID - Invitation For Bid 5010 Frozen Veg Quarterly WSH 4/26 - 6/2
BID Effective Date:
02/04/2026
Bid Invitation Number:
6100065261
Type of Security furnished if required:
Irrevocable letter of credit
Supplier Name/Address:
Your SAP Vendor Number with us: _______________________
Certified bank cashier's check
Certificate of deposit
Other as specified by bid
Bond - If annual bond:
What is the name of the principal on the bond?
Procurement Contact:
Buyer: Denise Ely
Phone:
Fax:
Return Bid by:
Bid Ending Date:
02/26/2026
Bid Ending Time:
10:00:00
Expiration Date of Contract (if applicable)
Delivery Date:
See Items
Issuing Office:
Denise Ely
Commonwealth of Pennsylvania
US
Please Return Quotation to:
Commonwealth of Pennsylvania
US
Please Deliver To:
DHS Warren State Hospital Market Street Extension Rt 62 Main Entrance North Warren PA 16365-5099 US
This Invitation For Bids is comprised of: Part I, General Information; Part II, Bid Requirements; Part III, Criteria For Selection;
Part IV, IFB Specifications; Part V, Contract Clauses; any documents attached to this Invitation For Bids or incorporated by reference; and any addenda issued by the Issuing Office prior to Bid Opening.
Supplier's Signature _________________________________ Title ____________________________________________
Printed Name _________________________________ Date ________________________
The Bidder has completed and submitted this Bid in accordance with the instructions and requirements and terms and conditions of the Invitation For Bid. The Bidder has attached documents that are required to be submitted with this Bid and those attachments are incorporated by reference and made a part of this Bid. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to provide the awarded items at the price(s) set forth in this Bid at the time(s) and place(s) specified.
Item Material/Service Desc
Qty UOM Unit Price Total Line Item Price
1 VEG, BEANS, GREEN, CUT FRZ, 1/2"-3/4", 3 360.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover brand
DELIVER DATES; 4/06 5/04 6/01
120 LBS PER DELIVERY
ALL PRICES ARE F.O.B. DESTINATIONS
List of Items Continued on Following Page
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
Item Material/Service Desc
Qty UOM Unit Price Total Line Item Price
2 VEG, BROCCOLI FLORETS, FRZ, #6B 540.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover
DELIVER DATES; 4/06 5/04 6/1
180 lbs per delivery
3 VEG, CARROTS, DICED, FRZ, #8 450.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover
DELIVER DATES; 4/06 5/04 6/01
150 lbs per delivery
4 VEG, CARROTS, SLICED, #8A 450.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover Delivery dates: 1/5 2/2 3/2/26 150 lbs per delivery
5 VEG, CAULIFLOWER, FRZ, #9 288.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover
DELIVER DATES; 4/06 5/04 6/01
96 LBS PER DELIVERY
6 VEG, SPINACH, GREEN LEAFY, FRZ, #11A 270.000 US
Pound $_____________ $________________ Item Text
Prefer Monarch Chopped
DELIVER DATES; 4/06 5/04 6/01
90 lbs per delivery
7 VEG, MIXED VEG, FRZ, #12 288.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover
DELIVER DATES; 4/06 5/04 6/01
96 lbs per delivery
ALL PRICES ARE F.O.B. DESTINATIONS
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
Item Material/Service Desc
Qty UOM Unit Price Total Line Item Price
8 VEG, PEAS, SWEET GRN, FRZ, #16 540.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover 180 lbs per delivery
DELIVER DATES; 4/06 5/04 6/01
9 PEAS & CARROTS,FROZEN #17 540.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover
DELIVER DATES; 4/06 5/04 6/01
180 LBS PER DELIVERY
10 VEGETABLE,SQUASH,COOKED,FROZEN #26 540.000 US
Pound $_____________ $________________ Item Text
Zucchini, Prefer Hanover
DELIVER DATES; 4/06 5/04 6/01
180 lbs per delivery
11 VEG, POTATOES, HASH BROWNS, FRZ, #22 5.000 Case
Item Text
Delivery date: 1/5/26
12 Tex-Mex #28F 96.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover 28885 Delivery date: 4/06/26 96 lbs per delivery
13 VEG, BROCCOLI CHOPPED, FRZ, #6 360.000 US
Pound $_____________ $________________ Item Text
Prefer Hanover Delivery Date 1/5 2/2 3/2/26 120 lbs per delivery
ALL PRICES ARE F.O.B. DESTINATIONS
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
Item Material/Service Desc
Qty UOM Unit Price Total Line Item Price
14 VEG, BRUSSEL SPROUTS, FRZ, #7 180.000 US
Pound $_____________ $________________ Item Text
Prefer HANOVER
DELIVER DATES; 4/06 5/04 6/01
60 LBS PER DELIVERY
15 VEG,PEPPERS
SWT,GREEN/RED,DCED,FRZ,19
4.000 Case
Item Text
Style B Delivery Date: 1/05/26 - 4 cases
16 VEG, SQUASH, COOKED #25 12.000 Case
Item Text
Prefer Hanover brand Delivery dates: 1/05/26 & 2/02/26 6 cases per delivery
17 California Blend #28A 48.000 US
Pound $_____________ $________________ Item Text
Delivery Date: 1/05/26 - 48 lbs Prefer Hanover brand
18 VEG, POTATOES, RED SKIN, FRZ,2 #3B 8.000 Case
Item Text
DELIVER DATES; 5/11 6/08
280 LBS PER DELIVERY
4 cs per delivery
19 VEG, BEANS, WAX, FRZ, #5 5.000 Case
Item Text
DELIVER DATES; 4/06
20 VEG, BROCCOLI CHOPPED, FRZ, #6 432.000 US
Pound $_____________ $________________
ALL PRICES ARE F.O.B. DESTINATIONS
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
Item Material/Service Desc
Qty UOM Unit Price Total Line Item Price
Item Text
DELIVER DATES; 4/06 5/04 6/01
144 LBS PER DELIVERY
21 VEG, SQUASH, COOKED #25 8.000 Case
Item Text
DELIVER DATES; 4/06 5/11
4 CS PER DELIVERY
General Requirements for all Items:
Header Text
The Department of Human Services, Warren State Hospital is soliciting a supplier to provide Frozen Vegetables for the period of April through June 2026.
Bids are due by 02/26/26 at 10:00 A.M. Late bids will be disqualified.
Bid Award will be by line item will be made to the lowest responsive and responsible bidder.
ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS EMarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us
Must view spec sheet to determine overall weight required.
Delivery information regarding amounts to be delivered as well as dates of delivery is listed in each item’s text.
For technical questions regarding specifications of bidding on this solicitation contact:
Denise Ely 814-726-4497 E-mail: dely@pa.gov
Bid Attachments:
01. Terms and Conditions
02. Specifications
03. BOP-2201 Worker Protection and Investment Certification
04. Executive Order
Quantities listed are estimates and may increase or decrease based on the needs of the facility.
Payment Provision: The contractor will be reimbursed only for commodities/services actually accepted by the Commonwealth of Pennsylvania.
ALL PRICES ARE F.O.B. DESTINATIONS
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
Failure to submit invoices in compliance with the following instructions will result in the invoices being returned to the contractor and will substantially delay processing of payments. The contractor shall be paid upon satisfactory delivery/completion of work performed and submission of an invoice on the contractor’s letterhead. The invoice should contain at minimum the information listed on the sample invoice – Supplier Sample Invoice can be found at http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc
This invoice will be used to verify that delivery has been completed.
An invoice is to be sent to:
Warren State Hospital 33 Main Dr.
Attn: Accounting Warren, PA 16365
Enter total bid amount here >>>>>>>>>>>>>
ALL PRICES ARE F.O.B. DESTINATIONS
5010 Frozen Veg Quarterly WSH 4/26 - 6/2 Original Approval Date: 01/27/2026 Change Approval Date: 02/02/2026
Supplier Name: ________________________________
*** Attributes Page ***
*** No further information for this bid ***
Mandatory QUESTION #02 - Is the offer in accordance with the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?
Response:
Mandatory QUESTION #01 - Has the submitter read, and does the submitter understand, the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?
Response:
PA PREFERRED AGRICULTURAL - ARE YOU OFFERING TO PROVIDE PA-PRODUCED AGRICULTURAL PRODUCTS AS DEFINED BY PA EXEC ORDER 2010-03 (ATTACHED)? IF YES, IN THE COMMENTS SECTION IDENTIFY WHICH LINE
ITEMS IN YOUR BID ARE PA-PRODUCED AGRICULTURAL PRODUCTS.
Response:
File details come from the government source that posted it. Updated .