Warren State Hospital Dessert & Misc Food Qtr Bid

Warren State Hospital is requesting bids for dessert and miscellaneous food items on a quarterly basis, with proposals due August 26, 2026. The solicitation covers baked goods, frozen pies, frozen entrees, and frozen dessert products for delivery throughout the fourth quarter of 2026, with staggered delivery dates from October 5 through December 27.

The scope includes specific commodity line items and quantities: baked items such as Danish sweet rolls, muffins, and French toast; frozen pies in chocolate meringue, lemon meringue, and pumpkin; frozen entrees including cheese ravioli, manicotti, cheese-stuffed shells, pizza slices, and stuffed peppers; and frozen dessert products such as milkshakes and whipped topping. All products must be manufactured in USDA Meat and Poultry Inspection–compliant facilities and arrive with a minimum of 30 days remaining shelf life. Frozen items must be delivered on refrigerated trucks at internal temperatures not exceeding 10°F and arrive solidly frozen with no evidence of defrosting or damage. Acceptable brands and product codes are pre-specified for each commodity; bidders must identify the exact brand and product code being offered. All packaging must comply with institutional meat purchase specification standards and include production dates, packer information, net weight, and ingredient statements. The facility reserves the right to conduct laboratory analysis on products at vendor expense if ingredients fail to meet regulatory requirements.

Vendors must be registered with the Commonwealth of Pennsylvania Department of General Services through the PA Supplier Portal before bidding. New vendors can complete registration by providing an EIN or SSN, business details, administrative user credentials, and a signed IRS W9 form; the portal assigns a vendor number upon completion.