02. 6100066447 Specifications (1).pdf

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

MISCELLANEOUS FOODS

1. INSPECTION: All meat and poultry products must be processed or manufactured in plants operated under the Meat and Poultry Inspection program of the Food Safety and Inspection Services of the U.S. Department of Agriculture or under an inspection program approved by that agency.

The official inspection legend and plant number must appear on all shipping containers and/or individually packaged items.

2. LABELING: Shipping containers and/or individually packed items shall be legibly labeled, printed, or stenciled with product & brand name, date of pack, name and location of packer or distributor, net weight, and appropriate ingredient statement. A straightforward calendar date or other coding method must identify date of production/pack. If another coding method is used, explanation will be sent to the Chairperson of the DPW Dietary Advisory Committee with a copy to each facility Director of Dietetic Services by the vendor. All products, when received, must have a minimum of 30 days remaining before the stamped "sell by" or "expiration date" expires.

3. DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered within 90 days from date of processing.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration all deliveries must be made on freezer trucks. Frozen items shall be delivered at internal temperatures not higher than 10°F (- 12.2°C), be solidly frozen and show no evidence of defrosting, refreezing, freezer burn, dehydration or mishandling. To prevent mass nesting of frozen products, packaging units must be individually frozen to a solid state, packaged or unpackaged as specified, before being placed in master container. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Products that are placed in polybags shall be securely closed; staples and paper coated metal wire ties are not permitted. Containers shall be of a size and shape normally used for the product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight of the containers shall comply with Table I in the General Requirements of the Institutional Meat Purchase Specifications (IMPS). All Case closure to be accomplished by taping, strapping, or gluing. Staples shall not be used as a final case closure.

6. CONTENTS: When specified, product items shall contain only those kinds of ingredients. Amounts and kinds of ingredients must be within tolerances permitted by the appropriate inspection regulations. The facility reserves the right to submit samples for laboratory analysis. If laboratory analysis verifies that the ingredients do not meet the appropriate regulations, the cost of laboratory analysis will be charged to the vendor. No further awards will be made to any firm with any unpaid laboratory bill.

7. ACCEPTABLE BRANDS: Any brand and product identified in a specification will be the only brand(s) accepted. Bidder must circle product/brand being bid for each item when submitting bid. Products and brands not previously approved by the DPW Dietary Advisory Committee will not be accepted.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval.

Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and brand name and code number and ingredient statement. Failure to comply with the requested information will be cause for rejection. Written request for product review should be submitted to the Chairperson of the DPW Dietary Advisory Committee at:

Dietary Management Service Specialist Bureau of State Children and Youth Programs 607 South Drive, Rm. 339

Harrisburg, PA 17120 Telephone: 717-772-0759

8. FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM: This facility is eligible to participate in the Federal Government Donated Commodity Program. Items so designated are to be bid both with and without Government Donated Commodities (GDC) and will be awarded by the lowest bid.

9. DELIVERY DATES: Delivery must be made on dates and during hours as specified in contract. Vendors shall obtain prior approval for any schedule changes from the Director of Dietary Services or delivery may be rejected.

10. QUANTITIES: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. The facility may cancel any quantity of an order by providing notice at least 15 days prior to a scheduled delivery date, and will only pay the vendor for products actually accepted by the Department.

11. AMOUNTS & PAYMENT OF COMMODITIES:

Vendor shall indicate at the time of delivery any discrepancies between actual net weight or count and the contracted amount and record the discrepancy on the delivery slips. Vendor agrees that the Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Any discrepancy between actual net weight or count indicated by the vendor will be recorded on the delivery slips. Payment will be made upon receipt of invoices after commodities have been delivered and accepted.

12. VENDOR RESPONSIBILITIES - The vendor assumes responsibility over products supplied under the contract. This includes the provision of properly labeled and identified products. Alterations to brands and codes must be brought to the attention of the Dietary Management Service Specialist as soon as possible. When pack size changes from stated/current pack (for approved brands); award will be made on cost/unit. Vendor must specify new pack size, count and weight/case. It is the responsibility of the distributor/bidder to forward this information on pack changes to the Dietary Management Service Specialist (see Acceptable Brands section of special instructions and conditions). Failure to forward information regarding changes may result in removal of products from the acceptable brand list.

13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors must supply Manufacturer Product Information Sheets to those facilities participating in the National School Lunch/School Breakfast Program. This information must be provided at the initial delivery and/or upon request by each participating facility.

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

NAME OF FACILITY

PROPOSAL NUMBER

ITEM NUMBER

DESCRIPTION OF COMMODITY

QTY.

UNIT

PRICE

TOTAL

BAKED ITEMS

Note: Bidder must circle product/brand being bid for each item.

5B DANISH SWEET ROLLS-Individually Frozen and 10 doz wrapped. Flavors: Apple, cheese, strawberry, cherry or assorted. Minimum weight: 2.25 oz. or 3.25 oz. per roll.

(Buyer to specify flavor and weight.)

Acceptable Brands Code(s)

SaraLee (Assorted) 8349 (24/tray)

Hadley Farms:

Apple/Raisin 472IW 72/3oz

Cheese 476IW 72/3oz.

Blueberry 470IW 72/3oz.

Otis Spunkmeyer

- Apple 80870

- Cheese 80880

- Cherry 80875

Delivery Dates Doz/Delivery

10/05/26 10 Dozen

6B MUFFINS-Baked, Ready to Serve. Kind: Blueberry, 16 doz.

Raisin Bran, Corn or Apple. Size: Minimum weight: Approximately BLUEBERRY

1.5 oz. or 2.5 oz. each. (Buyer to specify kind and size.)

Acceptable Brands 1.5 oz./Code(s) 2.5 oz./code(s)

Pillsbury

- Apple cinn. 08515 (2.12oz)

- Blueberry 08531 (2.37oz) Otis Spunkmeyer

- Apple cinnamon 09145 (2.25oz) (96/cs) Indiv Wrpped

- Blueberry 09100 (2.25oz) (96/cs) Indiv Wrpped

- Harvest Bran 09110 (2.25oz) (96/cs) Indiv Wrpped

Sara Lee:

- Corn 08611 (2.125 oz) (24/4/cs)

- Blueberry 08605 (2.125 oz) (24/4/cs)

- Bran 08606 (2.125 oz) (24/4/cs)

- Bluberry 08666 (2 oz) (48/cs)

- Banana Nut 08665 (2 oz) (48/cs)

- Cheese Streusel 08668 (2 oz) (48/cs)

Bake Crafters

- Apple 1380 (2 oz) (96/cs) Indiv Wrpped

- Banana 1306 (2 oz) (96/cs) Indiv Wrpped

- Bran 1337 (2 oz) (96/cs) Indiv Wrpped

- Orange 1307 (2 oz) (96/cs) Indiv Wrpped

- Blueberry 1343 (2 oz) (96/cs) Indiv Wrpped

11/15/26 16 Dozen

8B FRENCH TOAST-Individually Frozen. Toaster Ready. 72 doz.

Kind: Plain or Cinnamon. Weight: 1.5 - 1.75 oz.

each. Deep-fat fried not acceptable. Packaged in cartons or polybags; 96-144/case.

(Buyer to specify kind.)

Acceptable Brands Code(s)

Echo Lake MF8000 Krustz (Heat & serve) 10374 (1.5 oz) 144/cs Mrs. Butterworths 46003 (1.5 oz) 144/cs

11/02/26 72

PIES,FROZEN

PIES-Frozen, Baked or Unbaked, 10". Fruit fillings shall be prepared from fresh, canned, evaporated or dried fruit, or frozen fruit, with sufficient sugar added. The fillings shall not be less than 50%, by weight, of fruit, based on the weight of fresh fruit. Soft fillings shall be plain water or milk fillings. Appropriate flavorings, spices, seasonings, thickening agents and other FDA approved ingredients may be used which will give a satisfactory finished product. Crust shall be evenly baked with no areas of burned or scorched crust; shall be flaky and not tough or soggy; shall have no off-flavor or off-odor.

Fruit pies shall weigh a minimum of 38 ounces. Soft pies shall weigh a minimum of 36 ounces w/the exception of Boston Cream Pie. Shall be held at 0F, or lower until time of receipt. Pies shall be individually packaged to adequately protect them from danger or contamination.

Packed four to six pies per case. Buyer to specify baked or unbaked for fruit pies.

29B CHOCOLATE MERINGUE PIE - Ready to serve. 60 each

Acceptable Brands Code(s)

Nifda Pies Inc.

Chef Pierre 7136 Foxtail 702412

Delivery Dates Each/Delivery 10/05/26 60

31B LEMON MERINGUE PIE-Ready to serve. 30 each

Acceptable Brands Code(s)

Nifda Pies Inc.

Chef Pierre 7138 or 5093 Foxtail 702422

Delivery Dates Each/Delivery 11/15/26 30 each

-14- 09/17

32B PUMPKIN PIE-Baked or Unbaked. Minimum of 40 oz. 24 each

Acceptable Brands Baked/Code(s) Unbaked/Code(s)

Nifda Pies Inc.

Chef Pierre 9276 or 5022 Foxtail 702162 702222

Delivery Dates Each/Delivery 11/2/26 24 each

ENTREES

Note: Bidder must circle product/brand being bid for each item.

1E CHEESE RAVIOLI-Pre-cooked. Individually Quick 4 Cases Frozen (IQF). Weight range 1.2 - 1.5 oz. each.

Bulk packed in poly-lined cases.

Acceptable Brands: Code Pack/Count Weight

Rotanelli 9143135 100/case 7.50 lb.

Rotanelli 9159535 100/case 7.50 lb.

Casa Di Bertacchi 51959 144/case 13 lb.

Bernardi/Monas 74757 130/case 10 lb.

Florence 66502 142/case 10 1b.

Caesar’s 70293 100/case 8.15 lb.

Schiavo’s 60021 144/case 13 lb.

Delivery Dates Cases/Delivery 10/5/26 4

2E MANICOTTI-Pre-cooked Pasta. Individually Quick 4 Cases Frozen. Weight range: 4 in. in length; 60 count per 10 lb. Packed in poly-lined cases.

Acceptable Brands: Code Pack/Count Weight

Bernardi/Monas 74781 72/case 13.5lbs.

Casa Di Bertacchi 51975 60/case 10 lb.

Domani 4313 60/case 10.3 lb.

Rotanelli 9112035 60/case 10.3 lb.

Florence 66570 60/case 10 lb.

Roselli 629548 64/case 11 lb.

Caesar’s 70019 60/case 10.3 lb.

Schiavo’s 60002 72/case 12.3 lb.

Rizzo’s None 72/case 12 lb.

Delivery Dates Lb/Delivery 11/2/26 4 Cases

3E CHEESE STUFFED SHELLS-Pre-cooked Pasta. 2 Cases Individually Quick Frozen. Weight range:

2.25-2.75 oz. each. Packed in poly-lined cases.

Acceptable Brands: Code Pack/Count Weight Casa Di Bertacchi 51916 96/case 16 lb.

Domani 3328 120/case 20 lb.

Rotanelli 91250 120/case 20.60 lb.

Roselli 629549 96/case 16.5 lb.

Caesar’s T50003 96/case 16.5 lb.

Schiavo’s 60016 80/case 13.5 lb.

Delivery Dates Cases/Delivery 12/7/26 2 Cases

10E PIZZA SLICES-Chilled or Frozen. Approximately 4" x 6” 10 Cases rectangle size. Slice shall be entirely covered with PREFER 96 COUNT pizza sauce and contain no less than 2 oz. mozzarella STYLE A cheese, or a 2 oz. blend of mozzarella and cheddar cheese.

Imitation cheese is not acceptable. Packed in poly-lined Cases. (Buyer to specify state of refrigeration and type of pizza.)

A. 100% Mozzarella Pizza

Acceptable Brands Code(s) Pack

Billy Boy’s CC651 48 Count Profera 4x6M2 (20001) 96 Count Gilardi 12584 96 count Nardones 961CM 96 Count

B. Mozzarella and Cheddar Blend Pizza

Acceptable Brands Code(s)

Billy Boy’s MC651 48 Count

Profera 4x6H 96 Count

Delivery Dates Slice/Delivery 10/5/26 5 Cases 11/2/26 5 Cases

14E STUFFED PEPPERS W/SAUCE-Fully cooked. 6 case Weight range:6.5 - 6.7 oz. each. Packed 48/case.

Acceptable Brands: Code(s)

Fairmont 70101 Country Chef 569 Sysco Classic 2517001

Delivery Dates Case/Delivery 10/5/26 6 Cases

1M MILKSHAKE-Frozen. Portion packed. Size:6 oz 27 doz.

Flavors: Chocolate, Vanilla, Prefer 6 oz.

Strawberry and/or Orange creme. Product shall be made from a pure, clean and pasteurized frozen mix containing fresh cow's milk and/or NFD milk powder, cream or butter, cane sugar, corn sugar, cocoa, vanilla or strawberry flavorings and stabilizers. Product shall contain not more than 6 grams per 4 oz. serving of milk fat.

At least 45 cal per ounce serving. Label on each container must include complete list of ingredients and nutritional labeling information.

The product shall be prepared, processed and packaged under modern sanitary conditions. Containers shall be sound, clean and properly sealed with manufacture date on each container. Each container shall be marked with the name of the product and shall bear the name and address of the manufacturer or distributor. Container of milkshake must be able to fit in a 3½" high x 5¼" wide compartment of an enclosed heat retention tray.

(Buyer to omit this container size requirement if it is not applicable for your use.)

Frozen shelf life of milkshakes shall be at least 9 months at 0F. Product must be delivered in a solidly frozen condition. If unit price involves rebate, the rebate must be provided by the vendor prior to or at the time of delivery. (Buyer to specify portion size, flavors and container size requirements if applicable.)

Acceptable Brands Nutra/Balance Products 4 oz 72/cs.

6 oz 50/cs

Brookwood Farms

Hormel/Mighty Shakes 4 oz 75/cs (Van, Choc, Straw or Or. Creme) 6 oz 50/cs (Van, Choc, Straw or Or. Creme)

Delivery Dates Doz/Delivery 10/5, 11/2, 12/27 Each delivery contain:

3 vanilla, 3 straw, 3 choc.

2M WHIPPED TOPPING. Non-dairy dessert Topping. Frozen. Ready to use (pre-whipped). Maintains stability on top of refrigerated desserts for several hours. Packaged in 10 lb. or 16 oz. Tubs or 16 oz. Decorator type bag.

Buyer to specify packaging type if purchasing the decorator bag.

Acceptable Brands Code(s) Decorator Bags:

Rich’s On Top Original Topping (12/16 oz/case) 02559 Rich’s Sugar Free On top Topping (12/16 oz/case) 02090 Rich’s Chocolate On Top Topping (10/16 oz/case) 01855 Quality Farms Froz Whpped Topp (12/16 oz/case) 8024

Packaged in Tubs:

Rich Whip (1/10 lb/case) 06031 (12/16 oz/case) 02225

Delivery Dates Case/Delivery 10/05/26 2 Cases