Walk-In Seed and Sample Storage Room

The University of Wyoming is seeking competitive bids for the purchase, delivery, and installation of a walk-in seed and sample storage room to be located at the Sheridan Research and Extension Center. The procurement, identified as Invitation for Bid #JRB-2025-14, requires suppliers to provide an environmental controlled room with specific technical specifications, including a temperature range of 1-7°C and relative humidity of 40% or less. The storage room will have exterior dimensions of 12 feet wide by 24 feet long and must include comprehensive safety and monitoring features. Bidders are required to submit a completed bid form, specification sheets, lead times, warranty information, and export compliance details through the BidNet electronic platform by the submission deadline of October 20, 2025, at 2:00 p.m. Mountain Time. The tentative installation date is set for July 1, 2026, with evaluation criteria focusing on comprehensive compliance, technical specifications, and overall bid responsiveness. Bidders must be partners with the equipment manufacturer in good standing and capable of full delivery, and all equipment must be new with manufacturer warranties.

The procurement offers a 5% preference for Wyoming residents and requires comprehensive insurance coverage, including commercial general liability and workers' compensation. The bid follows standard procurement terms with Net 45 payment conditions and emphasizes equal employment opportunity and sustainability practices. There are no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. While no incumbent vendors are identified, the procurement is part of a broader construction project for a new approximately 5,491 square foot agricultural maintenance shop and link building at 665 Wyarno Road in Sheridan, Wyoming. The bid will be evaluated on an all-or-nothing basis, with the University reserving the right to accept or reject bids in its best interest. Although a precise award value is not explicitly stated, the comprehensive design and technical requirements suggest a significant investment in research facility infrastructure. Bidders must also complete an export compliance exhibit detailing potential export regulation restrictions on their proposed products.