Walk-In Cooler and Freezer Upgrade

The Oregon Department of Public Safety Standards and Training (DPSST) is seeking qualified vendors to complete a Walk-In Cooler and Freezer Upgrade Project located in Marion County. This Request for Quotation (RFQ) specifically solicits bids for replacing critical cooling system components, including the condensing unit, evaporator, expansion valves, and controls. Vendors must attend a mandatory pre-bid meeting on September 10, 2021, and sign the attendance sheet to be eligible for quotation submission. A detailed quote must include a comprehensive materials list with specific brand and model numbers for all components. The project has a targeted installation period of November 22-24, 2021, with vendor quotes required to remain firm for 30 days. Questions from potential bidders will be accepted between September 11-17, 2021, with official responses distributed on September 20, 2021. The award will be determined based on multiple evaluation criteria, including vendor experience, technical expertise, product functionality, suitability, and overall contractor responsibility.

The RFQ does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are mentioned in the documentation, and no specific budget range is provided for the project. The solicitation appears open to commercial refrigeration contractors with demonstrated experience in retrofitting commercial refrigeration units. Vendors will be assessed on their technical capabilities, ability to provide compatible hardware components, and overall qualifications to successfully complete the refrigeration system upgrade. The procurement process requires vendors to demonstrate comprehensive understanding of the project specifications, including precise dimensions of the existing cooler and freezer units and the technical requirements for replacement components.