Walk-In Cooler and Freezer Replacement for Brookshire Grocery Arena

The City of Bossier City is soliciting sealed bids under ITB 01-26 for removal and replacement of one walk-in cooler and one walk-in freezer at the Brookshire Grocery Arena, with a mandatory site visit on October 29, 2026 at 9:00 a.m. and bids due November 13, 2026 at 2:00 p.m. Bidders who do not attend the full site visit are ineligible to submit a bid.

The scope covers complete removal of existing units, disassembly, and legally compliant refrigerant disposal, followed by installation of new equipment with associated HVAC components, line sets, wiring, lighting, and fire protection systems. Repairs and modifications required by the removal and reinstallation are included. Bidders must provide equipment warranties and a minimum one-year workmanship warranty. Proof of general liability insurance with at least $1 million per occurrence is required, naming the City of Bossier City as additional insured with waiver of subrogation. Bidders must submit detailed specifications confirming compliance or document deviations, and any deviation must receive written pre-approval before bid submission.

Award goes to the lowest responsible and responsive bidder meeting all criteria and specifications, with consideration given to price, specifications, and time to completion. Bidders specify their own completion timeframe. Pricing must include freight and delivery on an F.O.B. destination basis to the arena, with sales tax exempted under Louisiana Act 1029 of 1991. Bid prices must remain firm for a minimum of 60 days from the bid opening date, and bidders must state the maximum firm period they will hold. Questions must be received within seven working days of the bid opening date, with answers issued by written addendum to all potential bidders. Payment terms are net 30 days from invoice submission referencing the purchase order number. Bids may be submitted electronically through www.bidnetdirect.com or in paper form to the Purchasing Department, second floor, Municipal Building, 620 Benton Road, Bossier City, Louisiana, with public opening to follow. The contract is a one-time purchase in Bossier Parish, Louisiana.