Waimea & Honokaa-Paauilo Irrigation System Misc On-Call Services

The Hawaii Department of Agriculture, representing Hawaii County, is issuing an Invitation for Bid (IFB No. 26-010-ARMD) for miscellaneous on-call services related to the Waimea and Honokaa-Paauilo Irrigation Systems. This competitive procurement seeks a qualified contractor to provide flexible, as-needed maintenance and improvement services throughout the contract term, with sealed bids due by May 21, 2026. The scope of work encompasses installation of irrigation water service laterals, meters, and meter boxes; removal of trees from reservoir embankments, access roads, and Department of Agriculture and Board (DAB) parcels; removal of sediment and debris from ditches, flumes, culverts, and related conveyance structures; and repair or replacement of gate valves, leaking pipelines, and chain link fencing. Contractors must submit cost estimates for labor, equipment, materials, and overhead for each anticipated service category on a unit price or time-and-materials basis, with pricing structures detailed in the bid documents. A mandatory pre-bid site visit and bidders' conference will be conducted to allow prospective bidders to familiarize themselves with project conditions and clarify specifications prior to bid submission. Contract awards and effective dates will be determined following bid evaluation and acceptance, with the contract governed by Hawaii Revised Statutes Chapter 103D and applicable Hawaii Administrative Rules. Contractors must possess the necessary licenses, permits, and insurance; submit tax clearance certificates from the Hawaii Department of Taxation and Internal Revenue Service; implement information security safeguards; and comply with all federal, state, and county laws.

The IFB documents indicate that the state may apply set-asides for small businesses or Hawaii-based contractors depending on applicable state procurement policies, though specific designations are not detailed in the solicitation materials. No incumbent vendors or current contractors are identified in the available documentation. Funding for these on-call services is sourced through the Hawaii Department of Agriculture's operational budget allocated to irrigation system maintenance and improvements, allowing the state to address maintenance needs flexibly without requiring individual competitive procurements for each task, provided work remains within authorized scope and funding limitations. The specific contract award value or budget range is not disclosed in the provided solicitation documents; however, contractors must be prepared to demonstrate their qualifications and pricing competitiveness to secure this on-call services contract. All work must be performed in compliance with the Department of Land and Natural Resources' Interim General Conditions (October 1994) and the state's standard General Conditions (AG-008 103D, effective January 10, 2023), which establish payment procedures, audit rights, indemnification requirements, and dispute resolution mechanisms governed by Hawaii law with jurisdiction in state courts in Honolulu.