Waialua Courthouse Stewardship Services

The Office of Hawaiian Affairs (OHA) is issuing a Request for Proposals (RFP No. LLP 2026-003) for updated stewardship services at the Waialua Courthouse, a historic 1.06-acre property located at 66-207 Kamehameha Highway in Haleiwa, Oahu, Hawaii. This cost reimbursement procurement seeks a qualified entity to provide expanded property management services including utility payment management, repair execution through third-party contractors, revenue-generating activities, site monitoring, maintenance operations, and programming coordination. Required deliverables encompass comprehensive property planning and reporting, site monitoring, maintenance and operational services, repairs coordination, and programming for community gathering activities, with additional hourly-rate services available for revenue generation activities. Qualified offerors must demonstrate a minimum of five years of experience with similar projects, maintain establishment in the Native Hawaiian North Shore community for at least five years, possess experience with state historic preservation regulations, and meet all Hawaii business registration requirements. The RFP evaluation will not follow a low-bid approach; instead, proposals will be scored on technical merit across seven categories: property management service delivery (20 points), programmatic services (20 points), experience and qualifications (20 points), collaboration capability (15 points), price (10 points), references (10 points), and minority/women business participation commitment (5 points). Critical deadlines include RFP registration by February 10, 2026 at 4:00 p.m. HST; a mandatory site visit on February 12, 2026 at 9:00 a.m. HST; written questions due by February 20, 2026 at 2:00 p.m. HST with OHA responses by February 27, 2026 at 4:00 p.m. HST; and proposal submissions due by March 9, 2026 at 2:00 p.m. HST via the HIePRO website. The contract will have an initial term of twenty-four months with options for up to two additional extension periods of twenty-four months each, not to exceed sixty months total, with anticipated Notice of Award and contract start date in March 2026.

There are no explicit set-aside designations restricting proposal eligibility; however, the RFP evaluation criteria include a five-point component for minority and women business participation commitment, incentivizing such participation. Offerors must submit a Hawaii Compliance Express Certificate of Vendor Compliance or alternative certifications from the Department of Labor and Industrial Relations and Department of Consumer and Consumer Affairs, along with State and Federal Tax Clearance Certificates, demonstrating compliance with wage certification requirements per Section 103-55, Hawaii Revised Statutes. No incumbent vendor or current contractor is identified in the procurement documents. The RFP requires that all pricing include labor, materials, supplies, applicable taxes, and any other costs incurred to provide services, structured as a monthly flat rate for core services plus an hourly rate for additional services, though the specific contract value or budget range is not disclosed in the available documentation. Funding is contingent on OHA Board of Trustees approval and biennial budget appropriations, and the OHA reserves the right to reject any and all proposals and cancel the procurement if deemed in the OHA's best interest.