Attachments 1_8.pdf

Attachment 1 – Proposal Submittal Checklist

PROPOSAL SUBMITTAL CHECKLIST

RFP No. LLP 2026-003

WAIALUA COURTHOUSE STEWARDSHIP SERVICES

The following checklist is provided as a reference for proposal submittal. The offeror shall be responsible for complying with all aspects of proposal submission requirements. See the RFP for more information regarding each item. The OHA shall not be responsible for other pertinent RFP information not listed below:

□ 1. Attachment 3 - Cover Letter (original signature required).

□ 2. Proposal

a. Finance Related Requirements

b. Qualifications and Requirements pertaining to the Scope of Services, if any

c. Hawaii Compliance Express Certificate of Vendor Compliance OR

• Department of Labor and Industrial Relations, Certificate of Compliance with section 3-122-112, HAR, Form LIR #27; AND

• Department of Consumer and Commerce Affairs Certificate of Good Standing;

AND

• State and Federal Tax Clearance Certificates.

d. Corporate Resolution indicating authorized signer for proposal and contractual documents

□ 3. Attachment 5 – Wage Certificate

□ 4. Attachment 6 – Offer Form OF-1 and OF-2

Attachment 2 – RFP Registration Form

RFP REGISTRATION FORM

RFP No. LLP 2026-003 WAIALUA COURTHOUSE STEWARDSHIP SERVICES

INSTRUCTIONS: If you are interested in submitting a proposal, please complete this Registration Form and e-mail this form to the RFP Coordinator: alisonr@oha.org.

Registration Forms Due Due by Tuesday, February 10, 2026 at 4:00 p.m. HST

Site Visit Thursday, February 12, 2026 at 9:00 a.m. HST Waialua Courthouse 66-207 Kamehameha Highway Haleiwa, HI 96712

Please R.S.V.P. to Alison Roney at alisonr@oha.org by Tuesday, February 10, 2026 at 4:00 p.m. HST if you will be attending the site visit.

Proposal Submittals Due Due by Monday, March 9, 2026 at 2:00 p.m. HST

Proposals shall be submitted through the HIePRO website.

Notice of Award March 2026

Contract Start Date March 2026

Date: _________________________

Company: ____________________________________________________________________

Address: _____________________________________________________________________

Phone: __________________________ E-mail: ____________________________________

Contact Person: _______________________________________________________________ mailto:alisonr@oha.org

Attachment 3 – Sample Cover Letter

YOUR BUSINESS LETTERHEAD

Aloha Company • 123 Aloha ‘Oe Drive • Honolulu, HI 96819

TO: Kaialiʻi Kahele

Board of Trustees Chairperson, Chief Procurement Officer, Head of Purchasing Agency Office of Hawaiian Affairs 560 North Nimitz Highway Suite 200 Honolulu, Hawaiʻi 96817

Dear Chair Kahele:

The undersigned has carefully read and understands the terms and conditions specified in the RFP No. LLP 2026-003 and in the General Conditions, and hereby submits the following Proposal to perform the work specified herein, all in accordance with the true intent and meaning thereof.

The undersigned further understands and agrees that by submitting this competitive sealed Proposal, 1) he/she is declaring that his/her Proposal is not in violation of Chapter 84, Hawaiʻi Revised Statutes, as amended, concerning prohibited State Contracts, 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion, and 3) he/she hereby authorizes the Office of Hawaiian Affairs to verify information provided in this Proposal.

Furthermore, Aloha Company is a Domestic Profit Corporation registered to do business in the State of Hawai‘i. Please see the Federal taxpayer identification number and State General Excise Tax License Identification number indicated below.

Date: ______________________ Respectfully submitted, Phone: _____________________ __________________________________________ Exact Legal Name of Company (Offeror) Remittance Address, if different from Business Address __________________________________________ Authorized Signature (Original) Print Name: _______________________________ Title: ____________________________________ Hawai‘i General Excise Tax License I.D. No: _________________________ Business Address: __________________________

Federal Tax I.D./Social Security No: __________________________________________

________________________________ E-mail: ___________________________________

Attachment 4 – Wage Certificate Form for Service Contract

WAGE CERTIFICATE

DESCRIPTION OF PROJECT

Stewardship Services for the Waialua Courthouse

Pursuant to Section 103-55, Hawai‘i Revised Statutes (HRS), I hereby certify that if awarded the contract and it is in excess of $25,000.00 the services will be performed under the following conditions:

1. The services shall be performed by employees at wages or salaries not less than wages or salaries paid to public officers and employees doing similar work; and

2. All applicable laws of the Federal and State governments relating to worker’s compensation, unemployment compensation, payment of wages, and safety will be fully complied with.

I understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wages required by Section 103-55, HRS.

BY: _____________________________________

Signature of Person Authorized to Signer

Please Print

NAME: __________________________________

TITLE: __________________________________

VENDOR: ________________________________

DATE: ___________________________________

Attachment 5 – Offer From OF-1 and OF-2

OFFER FORM, OF-1

TO: Kaialiʻi Kahele

Board of Trustees Chairperson, Chief Procurement Officer, Head of Purchasing Agency Office of Hawaiian Affairs, State of Hawaiʻi 560 N. Nimitz Highway, Suite 200 Honolulu, Hawaiʻi 96817

RE: OFFICE OF HAWAIIAN AFFAIRS, STATE OF HAWAIʻI

RFP NO. LLP 2026-003

WAIALUA COURTHOUSE STEWARDSHIP SERVICES

Dear Chair Kahele, The undersigned has carefully read and understands the terms and conditions specified in the Specifications and Special Provisions attached hereto, and in the General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawaiʻi Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Offeror is:

Sole Proprietor Partnership *Corporation Joint Venture

*State of incorporation: ____________________________

Other ___________________________

Hawaiʻi General Excise Tax License I.D. No. _________________

Federal I.D. No. ________________________________________

OFFER FORM, OF-1

(CONTINUED)

Payment address (other than street address below):

Business address (street address):

Respectfully submitted:

Exact Legal Name of Company (Offeror)**

Authorized (Original) Signature

Name & Title: _____________________________

Date: _____________________________________

Telephone No.: _____________________________

Fax No.: __________________________________

E-mail Address: ____________________________

**If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract will be executed:

OFFER FORM, OF-2

Core Services, monthly flat rate Including the following scope items:

• Item A. Property Planning and Reporting

• Item B. Site Monitoring

• Item C. Maintenance & Operations

• Item D. Repairs

• Item E. Programming & Community Gathering Activities

Total:

Additional Services, hourly rate Including the following scope items:

• Item F. Revenue Generation

Notes:

Pricing shall include labor, materials, supplies, all applicable taxes, and any other costs incurred to provide the specified services.

The Contract for the proposed services may be extended without the necessity of re-soliciting or solicitation, subject to appropriation and availability of funds to OHA, continued need for the services, and OHA’s determination of satisfactory performance of the contracted organization, or unless this Contract is terminated. The option to extend the service shall be offered in writing by OHA prior to the expiration of the Contract. No Contract or amendment to a Contract shall be binding upon OHA until the Contract has been fully and properly executed by all parties thereto prior to the start date of the Contract. The contracted organization shall not provide any services until the Contract is fully and properly executed.

Offeror

Name of Company

STATE OF HAWAIʻI

Holidays to be observed in 2026 and 2027 www.dhrd.hawaii.gov

2026 HAWAIʻI STATE HOLIDAYS

(Hawaii Rev. Statutes, Sec. 8-1) Day Observed in 2027 Official Date Designated in Statute/Constitution

New Year’s Day January 01, Thursday The first day in January

Dr. Martin Luther King, Jr. Day January 19, Monday The third Monday in January

Presidents’ Day February 16, Monday The third Monday in February

Prince Jonah Kūhiō Kalanianaʻole Day March 26, Thursday The twenty-sixth day in March

Good Friday April 3, Friday The Friday preceeding Easter Sunday

Memorial Day May 25, Monday The last Monday in May

King Kamehameha I Day June 11, Thursday The eleventh day in June

Independence Day July 3, Friday The fourth day in July

Statehood Day August 21, Friday The third Friday in August

Labor Day September 7, Monday The first Monday in September

General Election Day November 3, Tuesday The first Tuesday in November following the first Monday of even numbered years. (Hawaiʻi State Constitution, Article 2 – Section 8)

Veterans’ Day November 11, Wednesday The eleventh day in November

Thanksgiving November 26, Thursday The fourth Thursday in November

Christmas December 25, Friday The twenty-fifth day in December

2027 HAWAIʻI STATE HOLIDAYS

(Hawaii Rev. Statutes, Sec. 8-1) Day Observed in 2027 Official Date Designated in Statute/Constitution

New Year’s Day January 01, Friday The first day in January

Dr. Martin Luther King, Jr. Day January 18, Monday The third Monday in January

Presidents’ Day February 15, Monday The third Monday in February

Prince Jonah Kūhiō Kalanianaʻole Day March 26, Friday The twenty-sixth day in March

Good Friday March 26, Friday The Friday preceeding Easter Sunday

Memorial Day May 31, Monday The last Monday in May

King Kamehameha I Day June 11, Friday The eleventh day in June

Independence Day July 5, Monday The fourth day in July

Statehood Day August 20, Friday The third Friday in August

Labor Day September 6, Monday The first Monday in September

Veterans’ Day November 11, Thursday The eleventh day in November

Thanksgiving November 25, Thursday The fourth Thursday in November

Christmas December 24, Friday The twenty-fifth day in December

FOOTNOTES: For use solely by State government agencies. Federal government and local banking holidays may differ. For State agencies that operate on other than Monday-Friday 7:45 AM to 4:30 PM schedules, also refer to appropriate collective bargaining agreements. Created by the Department of Human Resources Development 01/12/2026. Subject to change.

http://www.dhrd.hawaii.gov/