VTS key tags with QR code

The State of Michigan Department of Technology, Management & Budget is soliciting bids for the manufacture of VTS (Vehicle Tracking System) key tags with QR code functionality through its Print & Mail Management division. This printing services procurement requires the production of 5,000 key tags measuring 1.25 by 2.125 inches in finished size, featuring 4-color printing on both sides using white 30-mil composite material. Each key tag must include one 3/16-inch hole drilled at one end, be wrapped in bundles of 50 units, and packed in cartons not exceeding 40 pounds each. Vendors are required to submit one PDF proof for approval prior to production and must provide a detailed quote letter with their bid response; failure to include this documentation will result in automatic disqualification. Award decisions will be based on best price and value to the state rather than lowest bid alone, with consideration given to past quality performance and ability to meet specifications. The bid submission deadline is February 28, 2025, with the opportunity posted on February 25, 2025.

This procurement is restricted to prequalified vendors only, requiring vendors to complete a pre-qualification process with the Print & Mail Management division in addition to standard state vendor registration, with pre-qualification requiring approximately one week. All bids must be submitted online on an F.O.B. Destination, prepaid basis with complete costs including freight to the state dock located at 7461 Crowner Drive, Lansing, Michigan 48913, with late submissions rejected. Delivery is limited to General Services Building dock hours of 8:00 am to 3:30 pm, Monday through Friday, excluding standard holidays, and drivers must obtain entry passes at the front office with valid identification. Under the state's overs/unders policy, no underruns will be accepted, with any overruns at the vendor's expense. The procurement documents do not specify a particular award value or budget range, though payment terms establish a 45-calendar-day payment window from invoice receipt or final acceptance, whichever is later, with all fees inclusive of applicable taxes and payments made through Electronic Funds Transfer via registration at michigan.gov/SIGMAVSS.