Voting Machine Seals - City Commissioners Office

The City of Philadelphia's Commissioners Office is soliciting quotes for voting machine seals as a micro purchase with a response deadline of September 6, 2026. This is a lowest-responsive-and-responsible-bidder procurement awarded as a whole or by line item at the City's discretion.

Sellers must quote all line items to remain eligible for award. The City accepts voluntary LGBTQ Applicant Data Form submissions for diversity tracking; no set-asides or mandatory preference programs are stated in the procurement documents. Local Business Entity (LBE) certification status is requested but not conditioned as a requirement.

Quoted prices must not exceed $45,000 (adjusted annually by CPI-U percentage increase from January 1, 2020 to the most recently published index, rounded to the nearest thousand dollars). Prices shall be quoted FOB Destination Point, net of all taxes. The contract term is 365 days from purchase order issuance, terminating automatically without notice. Quotes remain valid for 60 days from submission.

All quotes must be submitted electronically through PHLContracts. Sellers must have a Consent and Authorization Agreement on file with the City prior to bid closing and must provide electronic payment enrollment information before the City processes payment. Mandatory submissions include completion of the Seller Checklist, responses to all mandatory questions, and acceptance of the Micro Purchase Terms and Conditions. The optional LGBTQ Applicant Data Form may be attached.

Sellers must comply with nondiscrimination provisions, applicable tax laws, and insurance requirements, including workers' compensation at statutory limits and general liability coverage at $500,000 per occurrence. Vendors shall not deliver goods or provide services until formally notified by the department.