Seller Checklist - B2727881.pdf
PDF 157 KB Posted
- Attached to
- Voting Machine Seals - City Commissioners Office
- Solicitation number
- B2727881
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document issued by the City of Philadelphia Procurement Department for submission of quotes on small order purchases through the PHLContracts platform. The checklist pertains to a micro purchase for Voting Machine Seals from the City Commissioners Office in Pennsylvania. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award consideration. No specific quantities, response deadlines, site visits, or bidder conferences are detailed in this checklist document.
The checklist provides procedural guidance for vendors submitting quotes rather than pricing or contract terms information. Sellers must complete several mandatory steps including confirming seller role status, answering whether their business is certified as a Local Business Entity, entering unit costs for each item, answering all mandatory questions, accepting terms and conditions, and submitting a Consent & Authorization form. An optional LGBTQ Applicant Opportunity Data Form may be attached. The document emphasizes that vendors should not deliver goods or provide services until formally notified by the department, and that all red validation warnings must be addressed before quote submission through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization B2727881.pdf | ||
| LGBTQ_Applicant_Data_Form B2727881.pdf | ||
| Micro Purchase Terms and Conditions B2727881.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .