Voter Registration Application (VRA) for Florida Voter Registration System (FVRS)

The Florida Department of State is conducting a single-source procurement for a Voter Registration Application (VRA) for the Florida Voter Registration System (FVRS), specifically targeting VR Systems' Voter Focus application. The procurement is for computer-based application software that enables the Bureau of Voter Registration Services to perform mandated statutory duties. This contract opportunity is primarily focused on Leon County and involves a specialized software solution that interfaces directly with the state's voter registration infrastructure. The procurement process requires vendors to demonstrate unique capabilities in providing a voter registration system that meets specific state requirements. The contract is set to commence on January 1, 2025, and will run through December 31, 2025, with a posted date of December 5, 2024, and a response deadline of December 30, 2024. Key deliverables include a comprehensive voter registration application that can seamlessly integrate with existing state election systems, with a focus on maintaining accurate voter records and supporting election administrative functions.

The procurement appears to be a non-competitive, single-source acquisition, which means that VR Systems, Inc. of Tallahassee, FL is the sole identified vendor capable of meeting the state's requirements. No specific set-aside designations or enterprise restrictions are mentioned in the documentation. The estimated contract value is $43,698.00, representing a relatively modest but critical investment in election technology infrastructure. VR Systems has been the provider of this voter registration application since 2006, with ongoing system upgrades, and is considered the exclusive provider capable of interfacing with FVRS in the manner specified by the Florida Department of State. The procurement has received approvals from multiple state officials, including the Bureau of Voter Registration Services leadership, Division of Elections Director, Division of Administrative Services Director, and Purchasing Manager, indicating a thorough internal review process. The sole-source nature of the procurement suggests that VR Systems has developed a proprietary solution that cannot be replicated by other vendors.